Jobs at NightOwl Consulting

Provides comprehensive administrative support to the US Sales Team, including email, phone, calendar, travel, meeting, document, bookkeeping, social media, marketing, and project coordination. Manages complex schedules, prepares correspondence and meeting materials, tracks expenses and invoices, and supports executive communications. Requires at least two years of executive assistance experience, preferably in mortgage or financial services.

Reviews and sets up mortgage files, orders credit and appraisals, calculates borrower income, runs DU/LP, tracks outstanding conditions, communicates with clients and third parties, and ensures documentation is accurate through funding.

Reviews and sets up mortgage files, orders credit and appraisals, organizes documentation in Encompass, runs underwriting systems, sends client needs lists, obtains third-party documents, and tracks outstanding items through funding to prevent delays.

Prepares, reviews, and verifies Initial Closing Disclosures for mortgage loans, ensuring accurate loan terms, fees, taxes, and borrower information. Maintains compliance with TRID and federal and state mortgage regulations, including the three-business-day disclosure requirement. Collaborates with processors, underwriters, loan officers, and closing teams to resolve discrepancies, performs quality checks, maintains records, and reports compliance risks or recurring errors.

Provides high-level administrative support to the CEO and C-suite executives by managing schedules, correspondence, presentations, reports, meetings, and travel arrangements. The role requires strong organization, communication, time management, English proficiency, independence, teamwork, and Microsoft Office skills. It also supports other executives as needed and may involve additional administrative duties.

Analyzes and reconciles branch-level P&Ls, develops financial models and forecasts, investigates variances, and builds executive dashboards. Partners with Finance, Accounting, Operations, and branch leaders to improve profitability, resource allocation, and reporting accuracy. Uses Excel, business intelligence platforms, AI, and automation to streamline analysis, identify risks, and support decisions involving staffing, investments, growth, and operational performance.

Prepare precise, legally compliant MEP construction drawings from design concepts. Manage 6–8 projects simultaneously, meet tight deadlines, incorporate revisions and redlines, maintain accurate title blocks, scales, annotations, and dimensions, and ensure compliance with American building standards, local ordinances, and state codes. Collaborate daily with leadership, homeowners, builders, and designers while proactively identifying documentation issues.

Designs and maintains Power BI dashboards, reports, datasets, semantic models, SQL solutions, and ETL/ELT pipelines. Collaborates with stakeholders to convert business requirements into reliable analytics solutions, ensures data quality and governance, troubleshoots production systems, documents processes, and supports cloud-based data platforms. The role also improves reporting efficiency and integrates internal and third-party data sources.

Responds to customer inquiries across phone, email, and chat; diagnoses and troubleshoots software issues; provides step-by-step guidance; escalates complex problems; documents support interactions; assists with onboarding and training; communicates customer feedback to product teams; and develops support documentation and FAQs.

Processes and reviews mortgage loan disclosure requests, analyzes loan terms, escrow data, fees, and compliance reports, and issues accurate disclosure packages under TRID and federal lending regulations. The role coordinates title fee documentation, manages updated-fee disclosures, troubleshoots disclosure issues, tracks workflow changes, and maintains compliance with company policies and state and federal requirements.

The HR Administrator provides administrative support to the HR department, assisting in tasks like invoice processing, dependent verifications, and supporting HR initiatives.

The Accounting Assistant supports day-to-day financial operations including payroll processing and bookkeeping tasks using ADP and QuickBooks.

The Marketing Copywriter will create engaging content focused on treehouses, implement SEO/SEM strategies, and develop content plans aligned with business goals.

The Video Editor will enhance video content, add engaging elements, manage social media scheduling, and ensure compliance with industry regulations.

Support architects and engineers with drafting, project coordination, and documentation in pre-construction phases, ensuring accuracy and compliance.

The Post-Closing TRID Specialist manages closed loans compliance issues, ensuring adherence to regulatory guidelines and issuing necessary disclosures timely while communicating with the Post Closing team.

The Parametric Design Specialist will assist the Lead Designer in creating and optimizing parametric models using Rhino 3D and Grasshopper, focusing on fabrication-ready designs and coordinating with fabrication teams.

The Data Analyst/Data Enrichment Specialist manages and maintains data integrity across platforms, builds targeted lists, handles event registrations, and supports marketing initiatives.

The Administrative Assistant will support daily operations by managing data entry, email correspondence, CRM updates, client onboarding, and scheduling. The role requires strong organizational skills and attention to detail.

The Insurance Sales Assistant supports the personal lines insurance team by processing policies, managing client communication, and maintaining documentation workflows.