Jobs at Merakey

Provides administrative support for a private academic school, including reception, phone routing, appointment scheduling, medical-record filing, scanning, data entry, document processing, and discrepancy resolution. Maintains confidentiality and ensures records comply with organizational policies and legal requirements. Supports the operations director, teachers, and staff with projects and miscellaneous administrative duties.

Provides frontline, phone-based IT support to employees by responding to calls, emails, and chats; troubleshooting hardware, software, connectivity, applications, Microsoft 365, printers, and peripherals; documenting and updating IT service tickets; guiding users through solutions and password resets; monitoring service requests, meeting SLAs, and escalating unresolved issues with complete documentation.

The Financial Assistant analyzes general ledger accounts, prepares financial reports and internal billing, tracks service usage, compares budgets to actual costs, researches variances, maintains financial records, supports year-end activities, audits accounting reports, and assists with budget preparation and expenditure coding. The role is supervised by the Finance Manager and operates in a hybrid arrangement in Coraopolis, Pennsylvania.

Coordinates and delivers new-hire orientation, annual training, and staff development programs. Maintains CPR/First Aid, crisis intervention, and safety certifications; manages training records and learning management systems for regulatory compliance. Partners with subject matter experts, schedules sessions, evaluates training effectiveness, and uses virtual platforms and multimedia tools to create engaging learning experiences. Supports employees and facilitators while promoting organizational learning and professional growth.

Manages Representative Payee accounts for beneficiaries, including deposits, balances, bills, disbursements, debit card activity, budgets, reconciliations, and financial reports. Sets up accounts, completes beneficiary intakes, monitors SSI and resource eligibility, supports Social Security reviews, maintains confidential records, and communicates with beneficiaries and agencies. Ensures accuracy, regulatory compliance, timely documentation, and adherence to company, HIPAA, and Social Security Administration policies.

Coordinates high-volume recruiting, onboarding, orientation, compliance, and retention activities for new hires. Partners with recruiters, hiring managers, training teams, and operations leadership to monitor readiness, maintain staffing records, conduct employee check-ins, support transfers, create requisitions, and provide candidate and employee support. Also participates in hiring events, networking activities, candidate tours, and reporting.

Provides administrative support for a private academic school, including reception, phone routing, appointment scheduling, medical-record filing, document scanning, data entry, photocopy processing, faxing, discrepancy resolution, and confidential information handling. Supports the operations director, teachers, and staff while ensuring records are accurately maintained and stored according to company standards, policies, and applicable legal requirements.

Manage high-volume hourly recruiting by sourcing candidates, screening applications, maintaining ATS data integrity, presenting qualified candidates to hiring managers, and ensuring a strong candidate experience. Build talent pipelines through job boards, referrals, agencies, LinkedIn, and other sourcing channels. Meet recruiting performance goals, resolve process bottlenecks, and improve hiring efficiency while managing multiple vacancies and deadlines.

Conduct high-volume recruiting for hourly positions by sourcing candidates, managing applicant funnels, pre-screening through automation, maintaining ATS data integrity, and presenting qualified applicants to hiring managers. Build talent pipelines across multiple sourcing channels, manage recruiting assignments against performance goals, provide excellent candidate care, and improve hiring efficiency by addressing process bottlenecks. This is a fully remote role requiring travel of up to 25%.

Oversee day-to-day operations of a DBHIDS- and SCA-funded female recovery house, ensuring compliance with DDAP licensing and NIAC audit standards. Supervise staff, manage admissions and discharges, maintain accurate records, implement safety protocols and house-level procedures, and provide updates and documentation to the Director to support program oversight and quality requirements.

Lead and manage the enterprise mobile device program, oversee MDM platforms (Intune, MobileIron/Ivanti), lifecycle management, security/compliance, vendor/carrier relationships, and supervise Mobile Device Administrators to deliver mobile services and support.