Jobs at Illinois Secretary of State

Manages the Secretary of State’s Revenue Reporting and Fund Management activities, including revenue recording, fund allocation, reconciliations, financial reporting, fee and escheat submissions, policies, budgeting, audits, and liaison duties with state agencies. Supervises staff, evaluates performance, directs workflow, resolves accounting and reporting issues, trains employees, and recommends system and process improvements.

Coordinates the Secretary of State’s workers’ compensation program, managing injury and illness claims, records, leave decisions, return-to-work arrangements, OSHA reporting, medical billing, and communications with employees, departments, third-party administrators, attorneys, medical providers, and risk management personnel. Maintains claims databases and files, monitors compliance and payments, supports hearings and litigation, and ensures proper retention or destruction of records.

Performs entry-level legal research, investigations, administrative hearings work, and preparation of pleadings, orders, reports, legislation, and regulatory documents. Advises public officials, attorneys, witnesses, and interested parties on administrative and regulatory matters. Reviews petitions and notices, conducts depositions and limited negotiations, and supports legal and administrative processes within the Illinois Secretary of State’s office.

Provides technical leadership and supervision for enterprise data operations, including ETL/ELT pipelines, ingestion, scheduling, monitoring, recovery, data quality, and platform support. Designs secure, scalable architectures; oversees NIST-aligned controls, access, encryption, audit logging, and data governance. Coordinates incident management across technical teams, establishes operational KPIs, leads modernization and automation, and mentors data engineers, ETL specialists, analysts, and support staff.

Supervises statewide motor pool operations and staff while managing vehicle titles, plates, credit cards, invoices, fuel inventory, maintenance scheduling, accidents, attendance, and departmental records. Performs accounting, voucher auditing, reporting, policy interpretation, labor relations, complaint resolution, and process improvement. The position requires EPA Class A/B certification for underground storage tank management, which must be obtained before starting; training may be provided.

Administers and modernizes the organization’s IBM z/OS mainframe environment, including core subsystems, hardware, SAN storage, replication, networking, security, disaster recovery, and virtualized z/VM workloads. Implements vendor software, monitors and tunes performance, manages capacity and hardware lifecycle activities, troubleshoots critical issues through 24/7 on-call support, and coordinates recovery operations. The role also guides junior staff, ensures technical documentation, and maintains compliance with security and regulatory standards.

Administer IBM mainframe VTS, DASD, SAN, and storage replication environments supporting disaster recovery and failover. Monitor capacity, performance, availability, backups, and replication; troubleshoot incidents; configure storage; conduct recovery testing; maintain runbooks; coordinate with IBM and HPE vendors; and mentor junior staff in high-availability enterprise environments.

Leads the Office Automation team within Enterprise Applications, overseeing staff, service delivery, system maintenance, modernization, stakeholder engagement, automation projects, budgets, governance, compliance, and operational reporting. Translates business needs into technical requirements, manages work queues and incidents, coordinates upgrades, supports procurement, and aligns enterprise productivity solutions with agency objectives and security standards.

Lead design, development, maintenance, and support of MuleSoft/API-driven integrations; supervise the Integration Management team; troubleshoot and resolve production incidents; implement monitoring and logging; collaborate with architects, app teams, and stakeholders; produce documentation and drive integration standards and modernization.

Designs, develops, and maintains enterprise applications using COBOL. Performs systems analysis, program design, coding, testing, and documentation. Gathers business requirements from user departments, prepares impact/cost reports, monitors project status, provides user training, and assists the supervisor with work assignments and performance evaluations. Ensures compliance with security and organizational standards; may travel and perform light lifting.

Provide confidential executive assistant and constituent liaison support to the Director and Legislative Affairs staff: prepare correspondence and reports, screen calls and mail, coordinate responses to legislators, maintain records and records retention, manage appointments and travel, and input constituent transactions into departmental databases.

Coordinate and deliver investor education statewide: develop presentation and communication materials, schedule and report program activity, liaise with agencies and legislative staff, conduct research, prepare confidential memoranda and maintain program records.

Coordinate and manage the Investor Education Program: develop live and virtual presentation content, outreach to community organizations, present statewide, compile program statistics, liaise with internal and external stakeholders, prepare confidential memoranda and reports, and handle administrative duties supporting the Deputy Director.

Provide legal advice and counsel to Driver Services, Illinois State Archives and BAIID Division; review and revise legislation and administrative rules; conduct complex legal research and investigations; supervise and mentor subordinate legal staff; prepare legal memos, reports, and testimony; liaise with agencies, legislators, and outside entities on statutory interpretation and compliance.

Source, screen, and build talent pipelines; collaborate with HR and hiring managers to recruit specialized roles (notably IT); maintain candidate tracking and metrics; refine recruiting practices; ensure positive candidate experience and onboarding support.