Jobs at Illinois Secretary of State

Provide legal counsel to Driver Services, Illinois State Archives and BAIID Division; review and revise legislation and administrative rules; conduct complex legal research and investigations; counsel directors and staff on statutory interpretation and compliance; supervise and mentor subordinate attorneys and support staff; represent the office in meetings and on committees; occasional travel and light physical tasks required.

Performs statewide accounting operations for Driver and Vehicle Facilities, including deposit adjustments, ACH fund transfers, bank statement reconciliations, credit card accounting reports, spreadsheet balancing, manual adjustments, and Treasurer reporting. Communicates with facilities, departments, banks, and audit staff; identifies irregularities, forwards insufficient-fund checks, and supports compliance with accounting procedures.

Directs statewide property management operations, supervises property managers, oversees leases, contracts, vendors, facilities issues, budgets, payments, reconciliations, and administrative reporting. Drafts lease language and required financial documentation, manages expirations and holdovers, negotiates landlord and utility responsibilities, develops policies and procedures, and advises executive leadership on operational and administrative matters.

Manages the Planning and Development and statewide Special Events programs, including staff supervision, construction and renovation projects, Capitol events and tours, budgets, contracts, legislative reviews, policy development, research studies, administrative reports, and coordination with architects, engineers, contractors, and government entities. Oversees event operations, facility maintenance coordination, program procedures, personnel needs, and departmental initiatives while advising the Director.

Performs full-range personnel transactions and audits attendance, maintains personnel databases and digitized files, responds to employee personnel inquiries, prepares correspondence and reports, processes personnel action forms, and ensures compliance with personnel rules, pay plans and union contracts.

Review, approve or deny FMLA and other leave requests; ensure compliance with laws, policies, collective bargaining agreements and merit code; serve as backup for workers' compensation and confidential medical file processing; respond to staff inquiries; prepare correspondence and maintain medical file database; perform other HR personnel duties as assigned.

Administers and modernizes the organization’s IBM z/OS mainframe environment, including core subsystems, hardware, SAN storage, replication, networking, security, disaster recovery, and virtualized z/VM workloads. Implements vendor software, monitors and tunes performance, manages capacity and hardware lifecycle activities, troubleshoots critical issues through 24/7 on-call support, and coordinates recovery operations. The role also guides junior staff, ensures technical documentation, and maintains compliance with security and regulatory standards.

Manages Revenue Reporting and Fund Management activities for the Illinois Secretary of State. Oversees revenue recording, fund allocation, deposits, staff performance, workflow, policies, procedures, budgeting, and training. Prepares required financial and revenue reports, reconciliations, and submissions; maintains revenue accounts; coordinates with the Illinois Comptroller and State Treasurer; resolves reporting issues; and responds to auditor and agency inquiries.

Performs complex clerical duties certifying official documents for foreign use, assisting customers, collecting and validating fees, preparing certificates and reports, maintaining records, operating office equipment, and providing Ukrainian language translation/interpretation.

Administer IBM mainframe VTS, DASD, SAN, and storage replication environments supporting disaster recovery and failover. Monitor capacity, performance, availability, backups, and replication; troubleshoot incidents; configure storage; conduct recovery testing; maintain runbooks; coordinate with IBM and HPE vendors; and mentor junior staff in high-availability enterprise environments.

Leads the Office Automation team within Enterprise Applications, overseeing staff, service delivery, system maintenance, modernization, stakeholder engagement, automation projects, budgets, governance, compliance, and operational reporting. Translates business needs into technical requirements, manages work queues and incidents, coordinates upgrades, supports procurement, and aligns enterprise productivity solutions with agency objectives and security standards.

Lead design, development, maintenance, and support of MuleSoft/API-driven integrations; supervise the Integration Management team; troubleshoot and resolve production incidents; implement monitoring and logging; collaborate with architects, app teams, and stakeholders; produce documentation and drive integration standards and modernization.

Perform vulnerability scans on systems and applications, analyze and prioritize vulnerabilities by risk, coordinate and track remediation through closure, validate fixes, escalate high-risk findings, support exception processes, complete required security training/certifications, and travel as needed for education and meetings.

Lead IT governance, PMO, and business-facing functions to align IT initiatives with strategy. Oversee portfolio governance, demand management, change/release processes, training and adoption, QA standards, vendor and financial oversight, and people leadership to ensure predictable delivery, compliance, and measurable outcomes.

Support senior project managers in planning, overseeing, and closing public construction projects. Assist with scopes of work, contracts, budgets, drawings/as-builts, vendor and agency coordination, warranty liaison, reporting, and divisional administration.

Designs, develops, and maintains enterprise applications using COBOL. Performs systems analysis, program design, coding, testing, and documentation. Gathers business requirements from user departments, prepares impact/cost reports, monitors project status, provides user training, and assists the supervisor with work assignments and performance evaluations. Ensures compliance with security and organizational standards; may travel and perform light lifting.

Provide confidential executive assistant and constituent liaison support to the Director and Legislative Affairs staff: prepare correspondence and reports, screen calls and mail, coordinate responses to legislators, maintain records and records retention, manage appointments and travel, and input constituent transactions into departmental databases.

Review and process securities and investment adviser registration applications, analyze filings and financial statements, investigate suspected fraud, communicate with applicants and regulators, process changes and transfers, and refer cases to enforcement as needed.

Coordinate and deliver investor education statewide: develop presentation and communication materials, schedule and report program activity, liaise with agencies and legislative staff, conduct research, prepare confidential memoranda and maintain program records.

Coordinate and manage the Investor Education Program: develop live and virtual presentation content, outreach to community organizations, present statewide, compile program statistics, liaise with internal and external stakeholders, prepare confidential memoranda and reports, and handle administrative duties supporting the Deputy Director.