The Role
Source, screen, and build talent pipelines; collaborate with HR and hiring managers to recruit specialized roles (notably IT); maintain candidate tracking and metrics; refine recruiting practices; ensure positive candidate experience and onboarding support.
Summary Generated by Built In
Office of the Illinois Secretary of State Alexi Giannoulias
Job Title: Talent Acquisition Specialist (Managerial Asst III)
Division: Personnel – Talent Acquisition
Union: N/A
Location: 501 S Second St, Springfield, IL – Sangamon County
Salary: Anticipated $75,000 to $90,000 annually, commensurate with experience
Benefits: https://cms.illinois.gov/benefits/stateemployee.html
Note: The inclusion of a cover letter and resume is required, in addition to the submission of the application.
Overview:
The Illinois Secretary of State Human Resources Department is composed of over 50 team members, based in both Chicago and Springfield, who together manage the day-to-day recruitment, hiring, onboarding, and management of employees for the Illinois Secretary of State. The ILSOS has over 4,200 employees who work in 25 departments across the entire State. The Human Resources Department, on average, hires and promotes 100 new employees a month, after recruiting and interviewing many applicants. Managing the beginning of this stream is the Talent Acquisition unit, (“TA”), which focuses on assisting ILSOS in all recruitment but especially endeavors to create methods and processes for attracting talented candidates in highly specialized roles, such as, Information Technology and Communications, and uses metrics and data to track progress on these special hiring initiatives.
The Talent Acquisition Specialist position, (“TAS”), reports to the Talent Acquisition Manager, located in Chicago, and aids in identifying hiring needs related to sourcing, screening, and onboarding candidates. This role will collaborate closely with HR and hiring managers to attract high-quality talent in-line with the agency’s goals and culture.
Key Responsibilities:
Requires knowledge, skill and mental development equivalent to the completion of four years of college, with coursework in public or business administration AND three years of responsible professional experience in a public or private organization, specifically with experience in high level talent acquisition, with focus on IT positions.
Preferred Qualifications:
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.
Division: Personnel – Talent Acquisition
Union: N/A
Location: 501 S Second St, Springfield, IL – Sangamon County
Salary: Anticipated $75,000 to $90,000 annually, commensurate with experience
Benefits: https://cms.illinois.gov/benefits/stateemployee.html
Note: The inclusion of a cover letter and resume is required, in addition to the submission of the application.
Overview:
The Illinois Secretary of State Human Resources Department is composed of over 50 team members, based in both Chicago and Springfield, who together manage the day-to-day recruitment, hiring, onboarding, and management of employees for the Illinois Secretary of State. The ILSOS has over 4,200 employees who work in 25 departments across the entire State. The Human Resources Department, on average, hires and promotes 100 new employees a month, after recruiting and interviewing many applicants. Managing the beginning of this stream is the Talent Acquisition unit, (“TA”), which focuses on assisting ILSOS in all recruitment but especially endeavors to create methods and processes for attracting talented candidates in highly specialized roles, such as, Information Technology and Communications, and uses metrics and data to track progress on these special hiring initiatives.
The Talent Acquisition Specialist position, (“TAS”), reports to the Talent Acquisition Manager, located in Chicago, and aids in identifying hiring needs related to sourcing, screening, and onboarding candidates. This role will collaborate closely with HR and hiring managers to attract high-quality talent in-line with the agency’s goals and culture.
Key Responsibilities:
- Source candidates using job boards, social media, and networking platforms.
- Screen resumes and assesses candidate qualifications.
- Build and maintain a talent pipeline for current and future hiring needs.
- Maintain candidate pipelines and provide updates to Personnel.
- Collaborate with the TAM to refine recruiting practices.
- Focus on specific roles or departments depending on organization needs.
- Ensure a positive candidate experience and employer branding.
Requires knowledge, skill and mental development equivalent to the completion of four years of college, with coursework in public or business administration AND three years of responsible professional experience in a public or private organization, specifically with experience in high level talent acquisition, with focus on IT positions.
Preferred Qualifications:
- Bachelor’s degree in HR, Business Administration, or related field preferred.
- Minimum three to five (3-5) years of experience in recruitment or talent acquisition.
- Strong communication, organizational, interpersonal, and time-management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and deadlines.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint).
- Familiarity with Applicant Tracking Systems (ATS) and recruiting tools.
- Experience with high-volume and specialized hiring, in fields like information technology, business and law.
- Knowledge of labor laws and compliance.
- HR/TA certifications (e.g., SHRM-CP, PHR, AIRS).
- Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume, or other attachments as needed.
- Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
- Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.
Skills Required
- Completion of four years of college (coursework in public or business administration) or equivalent
- Minimum three years of responsible professional experience in talent acquisition, including high-level recruitment with a focus on IT positions
- Submission of a cover letter and resume with application
- Lawful authorization to work in the United States
- Bachelor's degree in HR, Business Administration, or related field
- Three to five years experience in recruitment or talent acquisition (preferred range)
- Strong communication, organizational, interpersonal, and time-management skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and SharePoint
- Familiarity with Applicant Tracking Systems (ATS) and recruiting tools
- Experience with high-volume and specialized hiring (IT, business, law)
- Knowledge of labor laws and compliance
- HR/TA certifications (e.g., SHRM-CP, PHR, AIRS)
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The Company
What We Do
The Illinois Secretary of State's office is a government agency responsible for administering essential state services. Its primary duties include overseeing the registration of business entities, managing driver and identification services via the DMV, handling vehicle titles and license plates, and maintaining the Illinois State Library and State Archives to serve the public and preserve historical records.
