Jobs at Foundation for California Community Colleges

Provide contract drafting, negotiation, and lifecycle administration; ensure policy and compliance; manage contract documents and risk; support data governance and Salesforce reporting; provide general administrative and customer service support for Enterprise & Procurement Services.

Coordinates office operations and conferences/events, including room scheduling, procurement, vendor relations, reception, parking, Cvent registration, Zoom events, onsite execution, reporting, and post-event reconciliation. Serves as a liaison between Operations and Conferences & Events teams while supporting visitors, guests, executive events, and administrative services. Requires strong customer service, communication, event planning, and team-support capabilities.

Researches grant opportunities and writes, edits, coordinates, and submits grant proposals, contract bids, concept papers, and letters of intent. Manages grant portfolios, timelines, budgets, scopes of work, deliverables, and reporting requirements. Conducts prospect research, supports funder outreach and stewardship, maintains information systems, and coordinates with internal and external partners to develop funding opportunities.

Coordinates ASAPconnect programs, team activities, meetings, events, conferences, site visits, communications, records, and administrative operations. Provides executive-level support, manages calendars and logistics, prepares materials, coordinates speakers and travel, supports virtual and in-person meetings, and assists with presentations and statewide field activities. The role also contributes to publications, website content, social media, and project follow-up while collaborating with statewide and national partners.

Supports Career Catalyst employer-of-record operations, including high-volume client onboarding and offboarding, I-9 verification, payroll and time-tracking processes, employee rehires, ticket-based support, issue resolution, and HR compliance audits. The role assists clients, employees, worksites, and internal coordinators while helping improve program tools and processes.

The Specialist will manage grants administration projects, oversee compliance, provide guidance to awardees, track KPIs, and support funding applications for workforce development on behalf of California colleges.

Support grants administration and large-scale grant initiatives by executing contracts, maintaining accurate records, validating grantee data, coordinating project tasks in project management software, triaging general mailbox communications, coordinating schedules, and conducting outreach to grantees and payment recipients to resolve issues and ensure process continuity.

Provide administrative support for scholarships, emergency aid, and grants programs: maintain records, manage calendars and meetings, prepare reports and communications, support board coordination, assist event planning, and collaborate with cross-functional teams using CRM and project management tools to ensure accurate program operations.

Own day-to-day delivery and account management for assigned Program Pathways Mapper colleges. Build deep product expertise, onboard and train users, handle support tickets, deliver demos and reports (including Google Analytics), and coordinate with product and internal teams to drive adoption and product improvements.