Jobs at Foley & Lardner LLP

Provides administrative and organizational support to attorneys and legal professionals in an estate planning practice. Responsibilities include processing invoices and expenses, coordinating client and attorney meetings, managing travel and documents, maintaining client and matter files, supporting intake and conflict checks, proofreading materials, and coordinating deliveries. The role requires discretion, strong communication, organization, and client-service skills.

Supports business development and marketing initiatives for a law firm’s Health Care and Life Sciences sector. Responsibilities include client development, competitive research, events, social media, CRM reporting, pitches and proposals, award submissions, thought leadership, sponsorship tracking, budgeting, and attorney marketing support. The role collaborates with attorneys, firm leadership, communications, events, client development, and marketing operations teams to increase revenue, visibility, client engagement, and sector growth.

Supports pricing and financial arrangements for major clients by analyzing profitability, utilization, billing structures, budgets, and financial metrics. Develops pricing scenarios and models, maintains fee terms and billing setups, prepares client reporting, supports annual rate setting, monitors data integrity, and identifies process improvements using analytics and AI-enabled tools. Collaborates with attorneys, finance teams, billing personnel, and firm leadership.

Provides executive-level legal administrative support to IP and general litigation attorneys. Responsibilities include scheduling, calendar and docket management, client communication, drafting and filing legal documents, litigation calendaring and trial preparation, document production, proofreading, file management in NetDocs, conflicts and matter entry in OPEN, time entry, billing support, expense reporting, and coordinating mail, deliveries, conferences, and travel.

Administers employee benefits and compensation programs, supports open enrollment and annual compensation cycles, responds to employee inquiries, audits payroll and vendor data, maintains HRIS configurations, prepares reports, and ensures compliance with ACA, ERISA, COBRA, HIPAA, and other benefit requirements. Partners with Payroll, Talent, vendors, and benefit carriers while improving processes, documentation, reporting, and employee experience.

Leads Foley’s market-facing and go-to-market communications strategy, including public relations, thought leadership, content, social media, awards, rankings, and recruiting-aligned brand communications. Partners with business development, attorneys, talent, and recruiting teams to support client growth, lawyer visibility, employer branding, and market positioning. Manages agencies, budgets, campaigns, performance measurement, governance, and a 10+ member communications team while coaching attorneys and staff on external communications.

Conducts legal conflict research for new business using databases and internet searches to identify corporate affiliations and aliases. Processes marketing and business development requests, audit letter requests, and maintains organized records of pending requests. Provides status updates and support to assistants, analysts, compliance specialists, and business professionals while delivering accurate, efficient work in a high-volume environment.

Leads the firm's litigation docketing function, supervising docket analysts and coordinators while ensuring accurate deadline and case-event tracking. Develops standardized processes, conducts database audits, monitors performance metrics, supports training and onboarding, and coordinates docketing technology updates with IT. The role partners with attorneys and department leadership to improve service quality, reduce calendaring and procedural risk, and maintain accurate litigation records nationwide.

Serves as the first point of contact for clients, visitors, and callers while providing professional reception and administrative support. Greets guests, routes calls, coordinates visitor access and conference room reservations, supports catering and meeting logistics, maintains guest-facing areas, handles deliveries, and monitors safety or security concerns. Collaborates with hospitality, technology, office services, and building management teams to ensure a welcoming and organized office environment.

Coordinates complex attorney billing from pre-bills through final invoices, including rate and fee verification, billing edits, cost documentation review, and e-billing requirements. Monitors work-in-process and accounts receivable inventory, generates billing statements and reports, resolves billing inquiries, and maintains confidential records while communicating with attorneys, assistants, clients, and accounting teams.

Supports business development and marketing initiatives for multiple legal practice groups. Responsibilities include developing proposals and pitches, conducting market and competitive research, coordinating events and sponsorships, managing rankings and award submissions, producing thought leadership and digital content, maintaining CRM data, supporting social media campaigns, and tracking marketing return on investment. The role collaborates with attorneys and marketing teams to strengthen client relationships, generate opportunities, and raise the firm’s profile.

Handles pre-suit construction defect matters, including case intake, property-record research, claim database updates, arbitration filing monitoring, invoice processing, and communication of priority issues to attorneys and paralegals. Supports investigation, case development, mediation, and arbitration while meeting deadlines and billable-hour expectations.

Provides legal and administrative support to attorneys and clients in an intellectual property practice. Responsibilities include managing electronic dockets and client files, coordinating communications and deadlines, preparing patent prosecution documents, formatting and proofreading materials, assisting with conflicts checks, client billing, scheduling, travel arrangements, meetings, and expense reimbursements.

Serves as a strategic HR partner to business leaders, providing coaching and guidance on employee relations, performance management, talent planning, staffing, succession, compensation, policies, compliance, investigations, accommodations, leave matters, onboarding, and training. Collaborates with HR colleagues and senior leadership to implement talent strategies, resolve complex employee issues, and support organizational goals.

Provides administrative and litigation support to multiple attorneys, including calendar and docket management, client communication, file maintenance, document preparation and proofreading, document production, conflict checks, engagement letters, expense reporting, mail handling, and routine state and federal e-court filings. Maintains electronic files in NetDocs and enters client matter information in OPEN while coordinating deadlines, correspondence, deliveries, and attorney requests.

Leads the litigation billing function by designing scalable billing support processes, partnering with attorneys and firm leadership, improving workflows, and ensuring accurate, compliant client billing. Manages, coaches, and develops billing professionals; establishes training, procedures, service standards, and subject matter expertise; monitors performance and identifies process improvements. Requires extensive law firm revenue cycle experience, legal billing knowledge, and prior people management.

Manages marketing technology, CRM data analytics, AI-enabled data enrichment, and data quality initiatives. Develops governance guardrails, standards, controls, and processes to maintain accurate data. Analyzes marketing and business development information to identify revenue and operational efficiency opportunities, creates recurring reports, collaborates with vendors and internal stakeholders, and implements tools that support strategic decision-making and demand generation.

Coordinates high-volume intellectual property attorney billing, including pre-bills, final invoices, fee arrangements, billing edits, cost documentation, e-billing requirements, and client invoice delivery. Monitors work-in-process and accounts receivable inventories, generates billing reports, researches billing issues, and maintains accurate confidential records while meeting strict deadlines and coordinating with attorneys, assistants, accounting, and e-billing teams.

Provides administrative support to an intellectual property law department, including conflict checks, matter openings, time entry, billing, client portal uploads and downloads, reimbursements, travel coordination, document filing, and email management. The role requires strong organization, communication, attention to detail, deadline prioritization, and proficiency with office and legal technology.

Supports attorneys in corporate transactions and finance matters, including entity governance, debt and credit transactions, securities offerings, regulatory filings, investor onboarding, UCC services, document drafting, closings, compliance tracking, and data-room management. Reviews legal and financial documents, coordinates with clients and agencies, maintains records and deadlines, and meets firm billable-hour expectations.