Jobs at Foley & Lardner LLP

Provides executive-level administrative and legal support to litigation and business law attorneys. Responsibilities include scheduling, client communication, electronic file management, document formatting, conflicts checks, engagement letters, billing assistance, expense reports, meeting coordination, and responding to routine inquiries. Requires strong organization, proofreading, communication, judgment, confidentiality, and administrative skills.

Conducts conflict-of-interest research and analysis for lateral attorney and non-lawyer onboarding, including portable client reviews, waiver support, ethics screens, database research, and conflict resolution. Maintains candidate files, coordinates with attorneys, recruiting, information governance, and transfer teams, assists with client intake and new business conflicts, and supports process improvements and employee training.

Processes law firm intake requests, assigns client and matter numbers, creates party records, and reviews intellectual property matters that do not require conflict checks. Responds to attorneys’ and assistants’ intake questions, manages forms and approvals, supports database cleanup, and routes conflicts or discrepancies to analysts. Reviews engagement-related documents and images finalized materials into the document management system.

Provides administrative and organizational support to attorneys and legal professionals in an estate planning practice. Responsibilities include processing invoices and expenses, coordinating client and attorney meetings, managing travel and documents, maintaining client and matter files, supporting intake and conflict checks, proofreading materials, and coordinating deliveries. The role requires discretion, strong communication, organization, and client-service skills.

Administers employee benefits and compensation programs, supports open enrollment and annual compensation cycles, responds to employee inquiries, audits payroll and vendor data, maintains HRIS configurations, prepares reports, and ensures compliance with ACA, ERISA, COBRA, HIPAA, and other benefit requirements. Partners with Payroll, Talent, vendors, and benefit carriers while improving processes, documentation, reporting, and employee experience.

Leads Foley’s market-facing and go-to-market communications strategy, including public relations, thought leadership, content, social media, awards, rankings, and recruiting-aligned brand communications. Partners with business development, attorneys, talent, and recruiting teams to support client growth, lawyer visibility, employer branding, and market positioning. Manages agencies, budgets, campaigns, performance measurement, governance, and a 10+ member communications team while coaching attorneys and staff on external communications.

Conducts legal conflict research for new business using databases and internet searches to identify corporate affiliations and aliases. Processes marketing and business development requests, audit letter requests, and maintains organized records of pending requests. Provides status updates and support to assistants, analysts, compliance specialists, and business professionals while delivering accurate, efficient work in a high-volume environment.

Leads the firm's litigation docketing function, supervising docket analysts and coordinators while ensuring accurate deadline and case-event tracking. Develops standardized processes, conducts database audits, monitors performance metrics, supports training and onboarding, and coordinates docketing technology updates with IT. The role partners with attorneys and department leadership to improve service quality, reduce calendaring and procedural risk, and maintain accurate litigation records nationwide.

Serves as the first point of contact for clients, visitors, and callers while providing professional reception and administrative support. Greets guests, routes calls, coordinates visitor access and conference room reservations, supports catering and meeting logistics, maintains guest-facing areas, handles deliveries, and monitors safety or security concerns. Collaborates with hospitality, technology, office services, and building management teams to ensure a welcoming and organized office environment.

Coordinates complex attorney billing from pre-bills through final invoices, including rate and fee verification, billing edits, cost documentation review, and e-billing requirements. Monitors work-in-process and accounts receivable inventory, generates billing statements and reports, resolves billing inquiries, and maintains confidential records while communicating with attorneys, assistants, clients, and accounting teams.

Supports business development and marketing initiatives for multiple legal practice groups. Responsibilities include developing proposals and pitches, conducting market and competitive research, coordinating events and sponsorships, managing rankings and award submissions, producing thought leadership and digital content, maintaining CRM data, supporting social media campaigns, and tracking marketing return on investment. The role collaborates with attorneys and marketing teams to strengthen client relationships, generate opportunities, and raise the firm’s profile.

Handles pre-suit construction defect matters, including case intake, property-record research, claim database updates, arbitration filing monitoring, invoice processing, and communication of priority issues to attorneys and paralegals. Supports investigation, case development, mediation, and arbitration while meeting deadlines and billable-hour expectations.

Provides administrative and litigation support to multiple attorneys, including calendar and docket management, client communication, file maintenance, document preparation and proofreading, document production, conflict checks, engagement letters, expense reporting, mail handling, and routine state and federal e-court filings. Maintains electronic files in NetDocs and enters client matter information in OPEN while coordinating deadlines, correspondence, deliveries, and attorney requests.

Leads the litigation billing function by designing scalable billing support processes, partnering with attorneys and firm leadership, improving workflows, and ensuring accurate, compliant client billing. Manages, coaches, and develops billing professionals; establishes training, procedures, service standards, and subject matter expertise; monitors performance and identifies process improvements. Requires extensive law firm revenue cycle experience, legal billing knowledge, and prior people management.

Coordinates high-volume intellectual property attorney billing, including pre-bills, final invoices, fee arrangements, billing edits, cost documentation, e-billing requirements, and client invoice delivery. Monitors work-in-process and accounts receivable inventories, generates billing reports, researches billing issues, and maintains accurate confidential records while meeting strict deadlines and coordinating with attorneys, assistants, accounting, and e-billing teams.

Coordinates entry-level attorney and summer recruiting programs across four offices. Responsibilities include law student interview scheduling, candidate communications, summer associate program support, recruiting events, law school relationship management, recruiting records and budget tracking, committee meetings, and collaboration on recruiting initiatives. The role requires occasional travel and extended hours during peak recruiting periods.

Leads the corporate legal billing team by designing scalable billing support models, improving workflows, establishing policies, and ensuring accurate, compliant client billing. Builds relationships with attorneys and firm leadership, monitors service levels, implements billing technologies, and develops training and onboarding protocols. Manages, coaches, and cross-trains billing professionals while driving continuous improvement and operational resilience across complex law firm billing processes.