Jobs at Davis Polk & Wardwell LLP

Provides administrative, secretarial, technical, and organizational support to attorneys and managers. Responsibilities include preparing legal documents, managing calls, correspondence, calendars, meetings, travel arrangements, attorney time, expenses, client billing, payment tracking, reception coverage, and special projects. Requires strong communication, proofreading, typing, confidentiality, teamwork, reliability, and proficiency with Microsoft Office applications.

Supervise administrative assistants supporting attorneys and business professionals. Manage staffing coverage, scheduling, performance evaluations, onboarding, training coordination, records, communications, and workflow improvements. Lead administrative professional recruitment, workforce planning, succession planning, cross-training, and talent development while ensuring policy adherence, confidentiality, service quality, and business continuity.

Provides administrative, secretarial, technical, and organizational support to lawyers and managers. Responsibilities include preparing legal documents, managing calls, correspondence, calendars, appointments, travel, files, meetings, attorney time, expenses, client billing, payment tracking, reception coverage, and special projects. Requires strong communication, proofreading, typing, confidentiality, organization, reliability, teamwork, and proficiency with Microsoft Office.

Conducts conflict-of-interest searches for new matters and lateral attorneys across all firm offices using iManage Conflicts Management. Reviews and clarifies matter requests, researches corporate relationships, prepares conflict reports, applies standardized search procedures, and maintains database records and shared documents. Collaborates with Conflicts, Recruiting, Human Resources, and General Counsel teams, supports special projects, and provides assigned on-call coverage.

Oversee physical security operations for the firm's Washington, DC office, including rounds, incident response, threat monitoring, security systems, law enforcement relationships, business continuity, crisis management, events, and executive travel. Advise office leadership, support firm-wide security policies, and contribute to global security program governance. The role requires at least five years of corporate or private-sector security experience and availability for non-traditional hours.

Manage billing, collections and reporting for assigned attorneys. Produce prebills and reports, finalize invoices to client guidelines, submit via e-billing systems, review receivables, coordinate with collections, support testing of billing processes, and respond to billing inquiries.

Engineer and support identity management, cloud and hybrid infrastructure, Kubernetes platforms, servers, core network services, and secure technology systems. Responsibilities include troubleshooting, platform deployments and upgrades, automation through scripting, system documentation, cross-functional collaboration with Operations, Networking, and InfoSec, and participation in a weekly 24/7 on-call rotation.

Support attorneys on corporate transactions by drafting and proofreading documents, managing due diligence and virtual data rooms, coordinating signatures and filings, preparing closing materials, conducting factual research, and maintaining precedents and capital markets tables.

Leads AI enablement and adoption for eDiscovery and litigation workflows. Designs and implements AI solutions, evaluates tools, manages testing and vendor coordination, analyzes user feedback and adoption metrics, develops workflow recommendations, and creates training and best-practice resources. Serves as a subject-matter expert for AI-enabled eDiscovery tools and partners with attorneys, project managers, IT, knowledge teams, and vendors to deploy scalable solutions.

Write, edit, proofread, and publish on-brand content for the firm's website and marketing materials. Implement website updates, audit materials for compliance with client marketing restrictions, and support brochure refreshes and other PR/communications projects in collaboration with BD and cross-functional teams.

Provide compliance support to the General Counsel's Office by reviewing and monitoring engagement letters, outside counsel guidelines, client questionnaires, NDAs, and vendor contracts; support business development compliance (marketing, advertising, social media); perform lateral attorney conflicts analyses and draft waiver requests; liaise with attorneys, Vendor Management Office, and business services; and provide evening/weekend on-call coverage and special project support.

Plan and manage logistics for firm-sponsored client and internal events (conferences, seminars, retreats, receptions). Source venues, negotiate contracts, manage invitations/RSVPs, coordinate on-site operations and vendors, track event data, support gifting and ticketed client entertainment, and collaborate with lawyers and business services teams to deliver curated client experiences.

Design, develop, test, and support scalable, secure web applications and databases. Collaborate with business stakeholders to gather requirements, build front-end and back-end functionality, optimize SQL performance, maintain documentation, troubleshoot issues, and implement AI-enabled solutions to improve automation and workflows.

Manage email marketing and webinar campaigns end-to-end, support CRM list building and data quality, produce email performance reports, update website content, assist internal stakeholders and Digital Marketing team on processes and special projects.

Run conflict-of-interest searches and prepare conflict reports using iManage Conflicts Management. Review new matter requests, perform corporate research to identify related parties, maintain the conflicts database, collaborate with recruiting/HR/OGC, assist with documentation, special projects, and provide on-call coverage as assigned.

Manage and produce targeted business development materials for the M&A/Private Equity practice, including pitches, RFPs, league table submissions, marketing collateral, and competitive analysis. Maintain matter and client databases, coordinate events and sponsorships, collaborate with PR/Marketing, and monitor market and competitor trends to support partner-led client development initiatives.

Provide business development and marketing support for M&A and Private Equity: maintain matter databases, prepare league table submissions and deal lists, update marketing materials, coordinate legal directories and awards, research clients and market trends, assist proposals, presentations, conferences, and special BD projects.

Manage front desk operations and visitor experience, coordinate conference room and visitor reservations, handle calls and deliveries, coordinate meeting services and catering, maintain security access and front desk procedures, perform administrative tasks and QA to ensure excellent client and staff service.

Supervise and coordinate a night shift team of word processors, document specialists, and proofreaders. Assign and monitor work, troubleshoot documents, maintain logs and personnel records, perform evaluations, ensure staffing, provide customer service and support off-hour requests, and implement departmental procedures.

Lead word processing workflow during supervisor absence; manage, prioritize, and complete document requests; monitor equipment, supplies, and temps; perform conflict searches and troubleshoot technical issues; prepare shift reports and maintain confidentiality while supporting lawyers and business services professionals across varied shifts.