Jobs at Davis Polk & Wardwell LLP

Provide secretarial, technical, and organizational support to lawyers and managerial staff: draft and proof documents, manage calendars, calls, mail, travel, billing and expenses, organize meetings, cover reception, and complete assigned special projects while maintaining confidentiality and meeting deadlines.

Support the Business Intelligence team with client, market, and competitive research; analyze internal and external data; perform recurring and ad hoc data pulls and validation; prepare reports, dashboards, and presentations; monitor market and legal developments; collaborate with Business Development, Knowledge Management, and Finance; and improve research and reporting processes.

Support and execute the firm's GRC program including ISO 27001 ISMS support, client security assessments, vendor risk reviews, internal IT risk assessments, DR testing, access recertification, and remediation tracking across audits and security reviews.

Support the Business Intelligence team by researching companies, industries, and competitors; monitoring news and producing alerts; maintaining CRM and LinkedIn data; assisting data pulls, validation, and Power BI reporting; preparing charts and presentation materials; and supporting competitive intelligence and process improvements.

Lead day-to-day conflicts operations and a team of analysts, manage workflow and quality control, perform complex conflicts searches and research, develop processes and training, manage vendor relationships, and implement continuous improvements to ensure timely, accurate conflicts clearance across offices.

Provide secretarial, technical, and organizational support to attorneys and managers: manage assignment desk, handle calendars, draft correspondence, coordinate travel and billing, liaise with clients, and support practice operations to ensure smooth departmental workflow.

Manage billing, collections and reporting for assigned attorneys: produce prebills/reports, finalize and submit invoices via e-billing systems, monitor receivables, collaborate with attorneys and admins, resolve billing issues, and assist with testing/documentation of billing processes.

Develop and execute business development and marketing initiatives for the Washington DC litigation practice. Research lead opportunities using legal databases, prepare proposals, pitch materials, directory submissions, and manage the experience/matter tracking database. Collaborate with attorneys and firm teams to support client outreach and targeted marketing campaigns.

Support IP, Commercial Transactions and Advisory practices by developing and implementing business development initiatives: draft partner communications, manage proposals/RFPs and legal directory submissions, maintain matter and pitch databases, conduct market and competitive research, assemble client plans, coordinate events and sponsorships, collaborate with BI/PR/Marketing, and mentor junior BD colleagues.

Oversee day-to-day HR operations for the firm's California offices. Partner with CHRO, office leadership, and HR centers to set regional HR priorities. Support full talent lifecycle, employee relations, compliance with local employment laws, wellness and engagement programming, policy adoption, and special HR projects.

Provide first- and second-level technical support to firm users via phone, email, and walk-ins; troubleshoot hardware and software; escalate and follow up on tickets; participate in rollouts/upgrades and training; cover extended hours as needed and maintain effective communication with IT teams and users.

Design, develop, test, and support scalable, secure web applications. Collaborate with business stakeholders, build front-end interfaces and back-end APIs, optimize SQL Server databases, and deliver AI-enabled automation. Troubleshoot issues, maintain documentation, and ensure application performance, security, and reliability.

Lead and execute public relations and external/internal communications for the firm’s California offices. Manage media relations, draft press releases and website content, cultivate journalist relationships, coach lawyers on messaging, and support brand-building and reporting efforts.

Support growth of the Capital Markets practice by developing BD plans, conducting market and competitor research using financial and legal databases, managing deal databases, preparing pitch materials and tombstones, coordinating profile-raising and directory submissions, and partnering with attorneys and internal teams to drive client engagement and strategic initiatives.

Designs and formats high-end firm presentations and branded marketing collateral using PowerPoint, InDesign, Illustrator and Photoshop. Prepares print-ready files, retouches photos, sources logos and imagery, creates social graphics, and manages projects with internal stakeholders and vendors to meet brand guidelines and deadlines.

Supervise and coordinate a night shift team of word processors, document specialists, and proofreaders. Assign and monitor work, troubleshoot documents, maintain logs and personnel records, perform evaluations, ensure staffing, provide customer service and support off-hour requests, and implement departmental procedures.

Manage front desk operations and visitor experience, coordinate conference room and visitor reservations, handle calls and deliveries, coordinate meeting services and catering, maintain security access and front desk procedures, perform administrative tasks and QA to ensure excellent client and staff service.

Provide administrative, secretarial and organizational support to the CHRO including calendar and travel management, expense and invoice processing, drafting communications, coordinating meetings/events, conducting ad hoc research, and supporting HR initiatives and special projects while maintaining confidentiality and professionalism.

Lead business development and market positioning for the Capital Markets practice. Develop BD strategies, pitches, proposals, rankings submissions, league table analysis, thought leadership, and client growth plans. Partner with practice leadership and cross-functional teams, mentor junior staff, and monitor market and competitor activity to drive revenue and visibility.

Provide secretarial, technical, and organizational support to attorneys and managers: manage assignment desk, calendars, travel, billing, time entry, draft documents, liaise with clients, and support practice operations and collections.