Jobs at Carlton Fields

Supports firmwide marketing and business development by drafting legal directory, rankings, awards, attorney biography, proposal, and pitch content. Maintains experience databases, gathers case and matter information, tracks submissions and outcomes, prepares reports, and supports website and social media updates. Collaborates with attorneys, communications staff, and marketing teams to produce accurate collateral and identify business development opportunities.

Provides day-to-day office operations support, including facilities coordination, hospitality, local technology troubleshooting, mailroom operations, office supply ordering, conference setup, vendor relations, building maintenance monitoring, courier deliveries, event coordination, and supervision of office services clerks. The role also provides backup receptionist coverage and supports attorneys, paralegals, and administrative staff.

Provides administrative and litigation support to attorneys, including preparing, proofreading, revising, and filing legal documents; assisting with trial preparation; calendaring court deadlines; scheduling travel and appointments; maintaining files and records; submitting intake and conflicts requests; and handling time entry and client billing. Requires strong New Jersey state court filing knowledge, litigation experience, organization, communication, and deadline-management skills.

Supports attorneys with preparing, proofreading, filing, and e-filing legal documents; scheduling court appearances, depositions, travel, and meetings; assisting with client billing; preparing new-client intake and conflict requests; and maintaining calendars and contact lists. The role requires strong litigation support, Florida and federal court filing experience, proficiency with iManage and Microsoft Office, excellent organization, communication, flexibility, and multitasking skills.

The paralegal will support business litigation matters by managing case files, discovery, document review, privilege and redaction logs, legal research, depositions, motions, briefs, and trial preparation. Responsibilities include coordinating with attorneys, clients, vendors, and internal departments; maintaining databases; preparing exhibits and witness binders; managing case logistics; and ensuring quality control of legal productions. The role requires 1,500 annual billable hours.

Provides administrative support to litigation and personal injury attorneys, including preparing and proofreading legal documents, court and deposition scheduling, calendaring, e-filing, billing, file maintenance, intake and conflict checks, travel coordination, expense processing, and attorney calendar management.

Provides administrative and organizational support to attorneys and legal personnel. Responsibilities include client intake, matter opening, conflicts requests, expense and invoice processing, attorney travel coordination, time entry in InTapp, sponsorship requests, file maintenance, and completing assignments using Microsoft Office and firm applications. Requires law firm administrative experience, professionalism, confidentiality, strong organization, flexibility, and sound judgment.

Analyze conflict search reports for incoming lateral attorneys and staff hires, support the Ethics Counsel with conflict reviews and clearance decisions, and assist with related ethics matters. The role requires careful handling of confidential information, strong legal analysis, clear communication, organization, issue tracking, and independent and collaborative work within a law firm.

Provides administrative and litigation support to attorneys, including document preparation, proofreading, filing, trial preparation, court deadline calendaring, scheduling, file maintenance, conflicts requests, time entry, and client billing. Requires five to seven years of litigation experience, knowledge of state and federal court procedures, e-filing expertise, strong organizational skills, confidentiality, and proficiency with Microsoft Office and document management systems.

Prepares and processes client invoices, proformas, budgets, accruals, and timekeeper rate requests. Ensures billing accuracy, timeliness, and compliance with client guidelines and fee terms. Resolves electronic invoice rejections and billing issues, coordinates approvals with attorneys, responds to clients, and supports special billing projects.

Provides administrative and organizational support to attorneys and legal personnel. Responsibilities include client intake, new matter opening, conflicts requests, expense and invoice processing, attorney travel coordination, time entry in InTapp, sponsorship requests, and maintenance of electronic and physical files. Requires strong professionalism, confidentiality, organization, judgment, flexibility, and proficiency with Microsoft Office and document management systems.