We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.
Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.
Carlton Fields is seeking a Billing Specialist. This position can be based in our Miami, Orlando, Tampa or West Palm Beach office.
Position Summary
The Billing Specialist assists attorneys with the accurate and efficient preparation of bills for clients, ensuring that the client invoices are processed timely and in accordance with the client agreement. We will consider candidates for this position in Miami, Tampa or Orlando.
Duties & Responsibilities
- Distribute and edit proformas
- Follow up with attorneys to ensure invoices are approved and submitted
- Ensure timeliness, accuracy and acceptance of invoices on a monthly basis
- Process electronic submission of client invoices, budgets, timekeeper rate requests and accruals
- Ensure compliance with client Outside Counsel Guidelines and fee terms
- Timely resolution of rejections or reductions of electronic invoices
- Respond to client inquires and resolution of billing issues
- Handle special billing projects as assigned
Qualifications
- Three to five years of billing experience in a service industry, preferably in law firm environment
- Elite 3E software experience preferred
- Billstream software experience preferred
- eBillingHub electronic billing experience preferred
- Strong attention to detail and a self-starter
- Outstanding organizational skills
- Superior customer service skills and a team player
- Excellent verbal and written communication skills
- Ability to multi-task and meet deadlines in a fast-paced business environment
- Flexible to work overtime as needed
- Proficiency in Microsoft Office Suite
Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.
Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.
Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing [email protected]. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.
Skills Required
- Three to five years of billing experience in a service industry, preferably in a law firm environment
- Elite 3E software experience
- Billstream software experience
- eBillingHub electronic billing experience
- Strong attention to detail and self-starter attitude
- Outstanding organizational skills
- Superior customer service skills and ability to work as a team player
- Excellent verbal and written communication skills
- Ability to multitask and meet deadlines in a fast-paced business environment
- Flexibility to work overtime as needed
- Proficiency in Microsoft Office Suite
What We Do
Carlton Fields is a national law firm providing client-focused legal services to businesses and organizations across industries. Its attorneys, government consultants, and professional staff collaborate to address litigation, regulatory, transactional, and other complex legal matters, tailoring advice to clients’ business goals. The firm emphasizes long-term relationships, innovation, ethical practice, access to justice, and service to its communities and the legal profession.
