Jobs at BGIS

Designs and manages mechanical engineering projects involving HVAC, plumbing, drainage, fire protection, and building automation upgrades. Responsibilities include project scope, budgets, CAD deliverables, client coordination, feasibility studies, construction administration, code compliance, and multidisciplinary collaboration. Provides technical leadership, mentorship, quality-control support, and recommendations for existing facilities. Requires independent project delivery, client communication, professional engineering licensure in Ontario, and travel throughout Ontario and potentially North America.

Processes contract administration, work orders, purchase orders, billing, invoices, timesheets, reports, and client documentation. Coordinates with contract managers, engineers, clients, suppliers, and subcontractors; maintains records, tracks work in progress, supports compliance documentation, and ensures tasks and financial processes are completed accurately and on time.

Manage the end-to-end accounts receivable cycle, including invoicing, credit notes, payment allocations, reconciliations, collections, customer account maintenance, credit limits, and dispute resolution. The role collaborates with finance, operational, and client teams to ensure accurate billing, timely cash collection, strong customer service, and compliance with financial procedures.

Develops pricing strategies, financial models, margin analyses, forecasts, and commercial recommendations supporting new business, contract expansions, and profitability. Partners with Business Development, Operations, and Finance on bids, business cases, reporting, accounting-cycle support, controls, audits, and process improvements. Uses Excel and pricing and financial systems to analyze costs, risks, market data, variances, and performance, translating findings into actionable recommendations for leadership and non-finance stakeholders.

Plans and delivers facility moves, adds, changes, and facility planning projects. Manages client and vendor relationships, obtains quotes, prepares cost estimates, defines resources, creates schedules, monitors progress, and ensures projects meet scope, budget, timeline, safety, and regulatory requirements. Supports furniture installation and office decommissioning while coordinating vendors and maintaining client satisfaction.

Develop and close new business opportunities across target facilities management markets while retaining existing accounts. The role manages the full sales lifecycle, including qualification, RFI, RFP, bids, presentations, approvals, and contract documentation. Responsibilities include building client relationships, maintaining a sales pipeline, meeting UK sales targets, supporting after-sales activity, monitoring market trends, collaborating with marketing and global teams, and representing BGIS at industry events.

The Project Administrator supports project setup, documentation, tracking, reporting, financial administration, purchasing, vendor coordination, invoice reconciliation, and project closeout. The role maintains accurate records, monitors timelines and costs, prepares status reports, communicates risks, and ensures required documentation and payments are completed. Strong organization, attention to detail, data accuracy, communication, and proficiency with Microsoft Office applications are required.

Leads cross-functional business technology initiatives involving facilities, projects, occupancy planning, energy, analytics, and workflow automation. Gathers requirements, prioritizes initiatives, coordinates IT and client stakeholders, manages project schedules, budgets, risks, and communications, and oversees software development and integration. Designs and manages Power Apps solutions, Power Automate workflows, Power BI dashboards, and data insights while supporting process improvement and client relationship management.

Coordinates facility moves, additions, changes, tenant improvements, and related office projects. Works with clients, internal teams, and vendors to obtain quotes, prepare purchase-order documentation, monitor progress, manage schedules and budgets, close work orders, and support move packages and furniture tagging. Ensures projects meet scope, timing, regulatory, safety, environmental, and client requirements. Requires knowledge of furniture systems, interiors, materials, finishes, project coordination, strong communication, organization, and customer service skills.

The Procurement Specialist supports strategic sourcing, competitive bids, supplier relationship management, contract administration, vendor qualification, purchase orders, and cost-improvement initiatives. The role collaborates with stakeholders and Procurement Managers, develops sourcing strategies, manages supplier agreements, ensures policy compliance, and provides category expertise. Facilities or property management experience is an asset.

Designs, configures, tests, and maintains Oracle HCM, Oracle EBS, and ADP solutions supporting payroll operations. Responsibilities include managing interfaces, automating reconciliation, developing reports and alerts, resolving production issues, supporting audits, maintaining technical documentation, and executing testing and change management. Partners with Payroll, HRMS, IT, Finance, and vendors to improve data quality, system stability, and operational efficiency.

Supervise overnight curfew works within an aviation precinct, ensuring project safety, quality, compliance, documentation, subcontractor adherence, and operational coordination. Responsibilities include reviewing SWMS and inductions, conducting site checks, managing milestone records, capturing progress images, preparing nightly reports, escalating risks, and communicating project updates. The role works autonomously on-site while coordinating with airport staff, contractors, builders, facilities teams, and project managers.

Leads strategic sourcing, procurement, contract execution, supplier relationship management, vendor performance, and sustainable procurement initiatives. Oversees procurement planning, sourcing policy compliance, negotiations, risk management, performance metrics, continuous improvement, and vendor management systems. Provides executive leadership, develops teams, manages client account procurement pipelines, and partners cross-functionally with Legal, Finance, Operations, and clients to optimize supplier outcomes and operational efficiency.

Plans and delivers moderately complex projects within scope, schedule, budget, and requirements. Defines project scope and deliverables, develops schedules, manages resources and risks, monitors progress, leads project teams, oversees vendors, ensures regulatory and safety compliance, communicates status, and maintains client relationships while resolving issues and supporting client satisfaction.

Provides client-facing helpdesk support and administrative coordination for facilities maintenance operations. Responsibilities include responding to queries and callouts, raising reactive jobs and PPMs, producing reports, processing work orders and purchase orders, managing subcontractor documentation, maintaining records, supporting engineering teams, and completing general office duties. The role requires accurate, timely communication and effective task prioritization.

Plans and oversees moderate-complexity projects from scope definition through delivery. Develops schedules, budgets, resource plans, and risk mitigation strategies; monitors timelines, costs, quality, compliance, and task completion. Coordinates project teams and vendors, communicates status, and manages client relationships, expectations, issues, and satisfaction while ensuring projects meet contractual requirements.

Supports month-end close, revenue recognition, project financial closeout, journal entries, reconciliations, accounts receivable investigation, and client account reporting. Performs profitability and variance analysis, revenue and margin forecasting, job costing, pricing support, process improvement, and ad hoc financial reporting. Requires advanced Excel, accounting systems knowledge, GAAP and project accounting expertise, audit knowledge, and an accounting designation.

Develops and delivers strategic sourcing and category plans for assigned client accounts. Leads opportunity assessments, competitive bidding, supplier negotiations, contract development, vendor qualification, and supplier performance management. Identifies leverage opportunities, improves operational efficiency, reduces costs, manages supplier relationships, and provides sourcing expertise. The role also supports procurement documentation, organizational change, stakeholder engagement, and special projects.

Provides administrative and financial support for contract portfolios, including work and purchase orders, billing, invoice processing, timesheets, reports, client files, subcontractor compliance records, and engineer absence tracking. Coordinates with contract managers, engineers, clients, suppliers, and subcontractors to ensure documentation, payments, work orders, and contract tasks are completed accurately and on time.

Supports procurement and estimating activities by reviewing specifications, sourcing material pricing, preparing customer proposals, ordering parts, tracking deliveries, coordinating dispatch and installation scheduling, processing warranties, and maintaining procurement databases and reports. The role also communicates with customers, vendors, and internal stakeholders while supporting project execution, compliance, and special initiatives.