The Administrative Assistant I is responsible for a range of administrative duties including, answering calls, document management, servicing office equipment, conference room bookings and travel bookings.
KEY DUTIES & RESPONSIBILITIES
Carry out the day-to-day execution of clerical duties to ensure BGIS is provided with administrative support
Attend to all document management tasks including, filing, mail (internal/external/ courier), photocopying, word-processing as required, and coordination / assembly of documents for binders, communications and newsletters
Create and maintain simple spreadsheets
Service office equipment, notify service supplier if unable to resolve issue
Arrange travel and/or conference room bookings as required
Maintain client satisfaction and positive relations with BGIS external contacts
Other related general administrative duties as required
Other duties as assigned
KNOWLEDGE & SKILLS
- Requires one (1) year or less of administrative experience
- Strong computer skills, proficient with MS Office
- Self-motivated
- Ability to work independently
- Strong time management skills and organizational skills
- Ability to communication both written and verbally
- Strong customer focus
Licenses and/or Professional Accreditation
- None required
This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
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Skills Required
- One year or less of administrative experience
- Proficiency with Microsoft Office
- Strong computer skills
- Ability to work independently
- Strong time management and organizational skills
- Strong written and verbal communication skills
- Strong customer focus
- Self-motivated
BGIS Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about BGIS and has not been reviewed or approved by BGIS.
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Healthcare Strength — Health coverage is often considered decent to competitive, with comprehensive medical and dental plans available in several markets. Some roles highlight strong health benefits as a standout component of the total package.
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Retirement Support — Retirement programs are viewed as solid, including employer 401(k) contributions in some U.S. positions and RRSP matching in Canada. Financial planning assistance adds to the perceived robustness of the offering.
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Leave & Time Off Breadth — Paid time off and parental leave are presented as meaningful parts of the package, with PTO that can increase with tenure and paid holidays in certain postings. Flex days and vacation entitlements are also advertised in some regions.
BGIS Insights
What We Do
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments. - BGIS is a global leader in integrated facilities management services. More than 600 million square feet of client portfolios spanning multiple markets including government, higher education, utilities, telecommunications, financial services, oil and gas, healthcare and information in the clouds. In addition to managing a diverse portfolio of office, retail, college, hospital and industrial assets, BGIS is a global leader in the management of data centers and other critical environments
