Jobs at Alston & Bird

Coordinate and execute client-focused in-person and virtual events, manage logistics, vendors, budgets, registrations, sponsorships, client gifting and ticket programs, maintain records, collaborate across teams, and support event technology and post-event follow-up.

Provide transactional securities paralegal support for investment funds: prepare and file SEC and state filings (Form IDs, Form Ds, Form NF, Section 16s), conduct blue sky research, manage EDGAR Next/NASAA submissions, liaise with regulators, assist with entity formation, proofread documents, track filings and deadlines, and provide backup support across the Investment Funds team. Requires overtime as needed.

The Legal Support Assistant provides administrative support by processing reports, coordinating travel, managing calls, and handling documentation for attorneys.

The Senior Client Accounts Specialist manages client accounts, ensuring timely payments and resolving billing disputes in a collaborative environment with attorneys and clients.

Provide day-to-day on-site administrative and operational support for the San Francisco office, including reception coverage, office and conference room technology setup/troubleshooting, event and meeting coordination, vendor and facilities liaison, expense reporting, and cross-office support for visiting attorneys and client-facing events.

Provide support during FDA inspections, ensure CGMP compliance, prepare clients for inspections, and manage related quality system issues.

Coordinate client invoicing and electronic billing across multiple e-billing platforms, manage prebills and invoice posting, configure e-billing profiles, audit invoices for compliance, monitor AR and unbilled time, respond to reporting requests, and provide high-level client service while collaborating with attorneys and finance teams.

Support CLE compliance by tracking attorney CLE requirements and attendance, maintaining LMS and departmental records, preparing accreditation applications and certificates, auditing bar admission status, processing CLE fees, and providing general administrative support including data entry, filing, expense reporting, and stakeholder communications.

The Talent Acquisition Assistant supports the HR team with recruiting tasks, scheduling interviews, processing candidates, and onboarding activities.

The Legal Support Assistant will provide administrative support, manage office tasks, and assist in delivering high customer service. Candidates should demonstrate flexibility and strong organizational skills.

Coordinate and manage client invoicing and electronic billing across multiple e-billing platforms. Revise prebills, post approved changes, generate and audit invoices, configure e-billing profiles, monitor AR/unbilled time, respond to reporting requests, and collaborate with attorneys and finance teams to ensure billing compliance and timely collection.

Serve as the day-to-day practice support lead for a private equity sponsor finance team, managing end-to-end transaction execution (intake, checklists, KYC/diligence, UCC/lien searches and filings, signature collection, closing distribution), coordinating clients and counterparties, maintaining deal tracking and knowledge management, and supporting attorneys to ensure timely, accurate closings across multiple concurrent, high-pressure matters.

Provide administrative support to attorneys including expense report processing, time entry, travel coordination, meeting and mail logistics, document formatting, and general office tasks. Serve as back-up to guest services and handle confidential communications and filing.

Coordinate and execute in-person and virtual client events and sponsorships, handling venue sourcing, vendor coordination, budgeting, registrations, CLE coordination, attendee experience, program materials, post-event follow-up, and client entertainment ticket inventory and reporting. Collaborate with cross-functional teams and use firm tools to track results.