Jobs at Alston & Bird

Designs and delivers technology training for attorneys and staff across firm applications, Microsoft Copilot, collaboration platforms, and legal software. Creates instructor-led, virtual, and eLearning content; administers the LMS; develops technical documentation; supports software rollouts, testing, surveys, and training coordination; and partners with departments to assess needs and build learning programs. Travel to other offices may be required.

Manages client account portfolios, monitors invoice and e-billing status, resolves disputes and payment discrepancies, and supports timely collections. Communicates with clients, attorneys, billers, and Finance teams; analyzes aging and payment trends; documents collection activity; prioritizes risks; and maintains professional client relationships while meeting collection objectives.

Provides administrative support to attorneys and legal administrative assistants, including expense processing, time entry, travel coordination, conference room scheduling, correspondence formatting, shipping, mailing projects, phone coverage, confidential mail handling, document organization, database entry, and file maintenance. Requires strong organizational, communication, technology, and prioritization skills, along with familiarity with office procedures and AI productivity tools.

The Legal Support Assistant will provide administrative support, manage office tasks, and assist in delivering high customer service. Candidates should demonstrate flexibility and strong organizational skills.

Coordinate and manage client invoicing and electronic billing across multiple e-billing platforms. Revise prebills, post approved changes, generate and audit invoices, configure e-billing profiles, monitor AR/unbilled time, respond to reporting requests, and collaborate with attorneys and finance teams to ensure billing compliance and timely collection.

Supports attorneys on complex corporate and finance transactions, including asset purchase, structured finance, secured lending, and securitization matters. Responsibilities include transaction management, due diligence, legal document preparation, closing coordination, UCC filings, regulatory research, deadline tracking, record maintenance, proofreading, quality control, and post-closing support. The role also involves coordinating with clients, vendors, and stakeholders while managing confidential information and meeting demanding transaction deadlines.

Provides administrative support to attorneys and legal administrative staff, including expense processing, time entry, travel coordination, meeting arrangements, correspondence formatting, shipping, mailing projects, phone coverage, confidential mail handling, file organization, and document production. The role requires strong organization, attention to detail, communication, customer service, flexibility, and proficiency with Microsoft Office software.

The Legal AI Solutions Analyst will support AI-enabled products, enhance attorney workflows, and provide user support while ensuring compliance with data laws.

Coordinate and execute client-focused in-person and virtual events, manage logistics, vendors, budgets, registrations, sponsorships, client gifting and ticket programs, maintain records, collaborate across teams, and support event technology and post-event follow-up.

Provide high-level administrative, operational, and analytical support to attorneys and practice groups: prepare and reconcile client/matter reports, manage time and expense entries, coordinate travel and meetings, handle document production and records management, and support business development and client-service initiatives while maintaining confidentiality and improving processes.

Provide transactional securities paralegal support for investment funds: prepare and file SEC and state filings (Form IDs, Form Ds, Form NF, Section 16s), conduct blue sky research, manage EDGAR Next/NASAA submissions, liaise with regulators, assist with entity formation, proofread documents, track filings and deadlines, and provide backup support across the Investment Funds team. Requires overtime as needed.

The Senior Client Accounts Specialist manages client accounts, ensuring timely payments and resolving billing disputes in a collaborative environment with attorneys and clients.

Provide administrative support to law firm teams including document production, file maintenance and organization, database entry, and general office tasks. Deliver high customer service, prioritize work, handle shifting workloads, and occasionally extend hours as needed.

Provide day-to-day on-site administrative and operational support for the San Francisco office, including reception coverage, office and conference room technology setup/troubleshooting, event and meeting coordination, vendor and facilities liaison, expense reporting, and cross-office support for visiting attorneys and client-facing events.

Provide support during FDA inspections, ensure CGMP compliance, prepare clients for inspections, and manage related quality system issues.