Top Operations & Support Jobs in San Diego, CA

Serves as the first point of contact for families, visitors, and community members. Manages front desk communications, phone calls, emails, voicemail, mail, donations, celebrations, common areas, and general administrative support. Requires strong customer service, organization, communication, multitasking, and problem-solving skills in a nonprofit office environment.

Provides administrative support to corporate, legal, HR, and workplace operations teams. Responsibilities include managing e-signature workflows, onboarding and offboarding documentation, scheduling, calendar coordination, vendor communications, facilities requests, records maintenance, reporting, and responding to employee and stakeholder inquiries. The role requires confidentiality, strong organization, communication skills, proficiency with Office 365 and Excel, and a current or obtainable notary license.

Provides advanced trading platform and rebalancing support to financial advisors, resolving complex system and trading issues. Serves as a subject matter expert, trains and mentors team members, leads demonstrations and onboarding, and partners with Technology and Product teams on requirements, testing, validation, and releases. Identifies operational risks and process improvements, leads projects and workstreams, supports escalations, and maintains expertise in securities, markets, trading regulations, and execution complexities.

Operates high-volume copying, printing, binding, scanning, mailing, shipping, and receiving equipment and processes. Performs basic copier troubleshooting, supply inventory, mail and document distribution, filing, customer service, reporting, and equipment or service logs. May support reception, conference room setups, building moves, light maintenance, cleaning, and interbuilding deliveries. Requires occasional overtime, physical activity, and lifting up to 50 pounds.

Operates high-volume copiers, bindery and finishing equipment; performs scanning, mailing, shipping, receiving, filing, and document distribution. Troubleshoots equipment, coordinates service calls, maintains supply inventories and operational logs, calculates job charges, and supports customer requests. May perform receptionist duties, conference-room setup, building moves, light maintenance, cleaning, and occasional dock work. Requires frequent standing, walking, lifting up to 50 pounds, and possible overtime or emergency response.

Supports daily operations at a manufactured housing community by answering phones, maintaining resident and vendor files, performing data entry and bookkeeping, assisting with tenancy applications, and helping enforce community rules while maintaining a clean, safe, code-compliant environment.

Provides local office support by managing mail and packages, document reproduction, office equipment, supplies, conference rooms, kitchen areas, file storage, and general office upkeep. Coordinates service calls, reports maintenance issues, assists with furniture and box moves, and delivers professional customer service and administrative assistance. Requires professional services experience, Microsoft Office knowledge, basic equipment troubleshooting, physical lifting ability, organization, reliability, and attention to detail.

Support enterprise IT systems, infrastructure, laboratory applications, business platforms, and end users in a regulated biopharmaceutical environment. Responsibilities include SOX and GxP compliance support, ERP and business application administration, helpdesk and onboarding services, Microsoft 365 and identity administration, infrastructure maintenance, backup and disaster recovery, asset procurement, vulnerability remediation, automation, and inspection readiness activities.

Provides customer service and administrative support for the U.S. Navy’s Identification Card Administration program. Verifies beneficiary identity and eligibility, issues DoD identification and CAC cards, updates DEERS records, performs PIN resets and PKI certificate updates, and maintains RAPIDS workstations. The specialist answers eligibility and application questions, reconciles erroneous information, safeguards card materials, and performs equipment user maintenance. Requires a high school diploma, customer service experience, relevant HR or equivalent experience, communication skills, Microsoft Office proficiency, U.S. citizenship, and a Tier 3 NACLC investigation.

Oversee administrative assistants, contracting, grants, RFPs, and data administration. The role supervises staff, establishes workflows and SOPs, tracks deadlines and documentation, supports reporting and data quality, coordinates across departments, improves administrative processes, and escalates unresolved risks. Success requires strong organization, accountability, communication, independent judgment, and follow-through in a hybrid healthcare organization.