Top Project Coordinator Jobs

Supports project managers with technical and administrative tasks, project documentation, invoicing, change orders, workflows, utility communications, vendor coordination, meetings, and project closeout. Manages photovoltaic module inventory across warehouses, verifies shipments and receipts, maintains module records, and assists with on-site material handling. Requires strong organization, communication, Microsoft Office proficiency, and willingness to work from the Annapolis office with approximately 10% travel.

Oversee project coordination, logistics, and customer relations, ensuring timely communication, tracking, and reporting on project-related activities and risks.

Coordinates corporate real estate and workplace projects, including schedules, documentation, milestones, vendors, stakeholder communication, office moves, reconfigurations, and closures. Tracks invoices, budgets, commitments, accruals, and financial reporting while supporting project managers and design leadership. Maintains organized records, prepares status updates, monitors variances, and ensures approvals and project closeout activities are completed accurately and on time.

Coordinates transportation safety projects supporting Vision Zero and the Bus Action Plan. Responsibilities include crash and traffic data analysis, identifying high-crash locations, scoping and designing street improvements, preparing reports, maps, and graphics, conducting field evaluations, coordinating implementation, and providing technical assistance. The role also develops community outreach plans and materials and engages public officials, Community Boards, and agency stakeholders.

Support multiple project managers delivering lighting and controls projects: coordinate schedules, create POs/submittals/reports, manage job files, track vendor shipments, resolve billing, liaise with accounting/purchasing/sales/warehouse, and maintain clear stakeholder communication.

Supports planning, design, and construction phases of capital transit projects. Coordinates project documentation, schedules, budgets, contracts, consultants, contractors, agency departments, public outreach, meetings, technical analyses, reports, signage projects, and construction activities. Monitors project controls, expenditures, submittals, and compliance while communicating with public agencies, elected officials, businesses, residents, and community groups.

Owns multi-site telecom deployment projects from closed sale through customer sign-off. Serves as the primary customer contact, runs kickoffs, schedules installations, coordinates procurement and provisioning, directs field vendors and technicians, tracks risks and progress, and maintains project documentation. The role collaborates across sales, finance, procurement, NOC, provisioning, and field teams while managing multiple deployments in parallel.

Coordinates project builds by managing procurement, vendors, logistics, inventory, budgets, change orders, risks, and cross-functional communications. Tracks prototype and engineering-build materials, supports local assembly activities, prepares dashboards, documents requirements, organizes approvals, and follows up on issues and action items. The role requires spreadsheet proficiency, attention to detail, independent task management, and the ability to work in physically demanding environments, including lifting equipment, climbing ladders, and working outdoors or around elevated noise.

Coordinates commercial furniture projects from quoting and vendor order follow-up through installation, invoicing, and post-installation support. Responsibilities include maintaining order records, preparing floor plans and installation materials, tracking certificates of insurance, managing punch lists, resolving discrepancies, producing reports, and communicating with clients, vendors, sales teams, and project managers to ensure timely, accurate project completion.

Coordinates commercial furniture projects from quoting and vendor order follow-up through installation and invoicing. Responsibilities include maintaining order records, preparing project documentation and floor plans, tracking acknowledgments and punch lists, coordinating installation materials, resolving discrepancies, supporting sales and project managers, and maintaining client communication. The role also handles customer and vendor setup, warranty requests, insurance certificates, product mix reports, and post-installation follow-up.

Coordinates public construction projects across planning, design, procurement, and construction stages. Serves as a liaison among design-builders, the Department of Design and Construction, community groups, and other stakeholders. Reviews plans, specifications, schedules, documentation, correspondence, and reports; tracks costs and completion timelines; identifies design and construction issues; maintains project history files; and supports compliance with Borough Based Jails design-build objectives.

Coordinates design-build construction projects across planning, design, procurement, and construction stages. Serves as liaison among project stakeholders, community groups, Design-Builders, agency teams, and community liaison offices. Reviews plans, specifications, correspondence, reports, and project documentation; tracks schedules, costs, and project history; escalates design and construction issues; and supports program management to meet project objectives.

Develop construction-ready bicycle infrastructure and complete-street designs across New York City. Create AutoCAD drawings, analyze traffic operations with Synchro, conduct field measurements, review technical work, coordinate with multidisciplinary DOT teams, manage concurrent projects, prepare stakeholder presentations, ensure compliance with design standards, and mentor junior staff.

Manage capital bicycle and micromobility projects from planning through implementation, including scope, schedules, budgets, consultants, agency coordination, and design review. Identify new project opportunities, analyze existing conditions, review engineering and transportation plans, and ensure compliance with applicable design standards. Coordinate multidisciplinary teams, track milestones and action items, and prepare technical reports, presentations, briefings, funding requests, and grant applications.

Provides administrative and project coordination support to production leadership, including scheduling, calendar and deadline tracking, meeting coordination, document preparation, staffing bandwidth tracking, and office operations. The role requires strong organization, communication, adaptability, and the ability to manage multiple priorities in a fast-paced production environment. This primarily in-office position may require occasional weekends or late nights.

Coordinates Facilities Management strategic initiatives, departmental projects, communications, training, change management, documentation, and process improvement. Supports business applications through user-access coordination, training resources, process support, and system adoption. Collaborates with campus stakeholders, manages multiple initiatives, facilitates employee engagement and development programs, and identifies workflow improvements. The role requires a bachelor's degree, administrative or coordinator experience, a valid driver's license, and proficiency with Microsoft Office and Google Workspace.

Coordinates project handoffs from Sales to Operations and field teams. Reviews scopes, contracts, work orders, and documentation; confirms customer expectations, schedules, approvals, materials, and crew readiness. Maintains project records, tracks outstanding items, communicates changes, supports resource planning, and identifies risks before field execution. Provides administrative support to Project Managers while managing multiple projects and maintaining accurate, timely communication with customers and internal stakeholders.

Coordinates construction projects from preconstruction through closeout by maintaining project documents, schedules, purchase orders, change orders, field reports, cost coding, insurance certificates, RFIs, and closeout materials. Supports project managers, estimating, accounting, field teams, clients, and internal departments. Conducts site visits, organizes project meetings, manages software records, assists with office administration, and supports customer service, strategic initiatives, and team collaboration.

Supports safety management on an active construction project by identifying hazards, conducting inspections and audits, investigating incidents, delivering training, and ensuring OSHA and regulatory compliance. The role coordinates with project leadership, general contractor safety teams, and corporate safety personnel; prepares safety plans and documentation; manages workers’ compensation cases; and promotes preventive and corrective actions across the job site.

Coordinate and monitor multiple manufacturing projects, support an Operations Project Support Engineer and PMO by gathering data, updating schedules and reports, escalating issues, and working with production to ensure projects finish on time and within budget.

Coordinates administrative and delivery activities for SAP technology projects. Maintains project plans, documentation, repositories, status reports, risks, issues, budgets, and change requests. Coordinates SAP Cloud ALM testing and defect management, meetings, stakeholder communications, client activities, and third-party execution. Requires strong organization, communication, Microsoft Office, Teams, SharePoint, and project coordination skills, with SAP implementation knowledge and travel up to 50%.

Coordinate life safety DAS and Cellular DAS installation projects from planning through completion. Manage timelines, budgets, permitting, regulatory compliance, stakeholders, risks, documentation, and reporting. Serve as the primary contact for clients, contractors, and regulatory agencies while collaborating with engineering teams to ensure system designs meet safety and performance standards.

Support project implementation and procurement for utility-scale battery energy storage projects. Coordinate schedules, vendor commitments, documentation, subcontractor operations, and stakeholder communications. Track milestones, prepare project plans and reports, manage submittals and invoicing, assist RFP and contract exhibit development, maintain business management tools, and identify process improvements. Ensure compliance with contract requirements and promote strong customer service and safety.

Support development and execution of energy storage projects by coordinating procurement, schedules, subcontractors, documentation, and stakeholder communications. Track milestones, prepare project plans and status updates, manage vendor commitments, ensure contract compliance, identify process improvements, and support procurement and site operations. Assist with MS Project scheduling and promote excellent customer service.

Manage the Statewide Incident Management System by coordinating vendors, program offices, technology teams, work requests, connectivity issues, meetings, reports, invoices, and billing resolutions. Develop and update business processes and support Medicaid system certification, transitions, vendor onboarding, and Electronic Visit Verification compliance. The role requires cross-functional project coordination, technical communication, analysis, problem solving, documentation, and detailed follow-up.