Top Operations & Support Jobs in Phoenix – Mesa – Scottsdale, AZ

Provide one-to-one executive and personal support to the CEO, managing calendar, travel, communications, meetings, household and personal affairs, and relationship-building with stakeholders. Serve as a trusted sounding board, anticipate needs, maintain confidentiality, travel regularly with the CEO, and handle ad-hoc personal and professional tasks to enable CEO effectiveness.

Implement, configure, and maintain Microsoft Dynamics 365 CRM. Collaborate with sales and marketing to gather requirements, design solutions, manage integrations, migrations, and data integrity. Support testing, training, deployment, performance monitoring, troubleshooting, and end-user support while partnering with IT, architects, and product teams to optimize CRM for B2C lifecycle management.

Manage daily communications and orders for a portfolio of Fortune 500 food-manufacturing customers; process orders through the supply chain, support account managers with sales data reporting, and assist AP/AR to ensure timely payments. Work full-time on-site at the Tolleson, AZ plant.

Provide administrative support to project teams: purchase small components, issue and track purchase orders, maintain Excel tracking, evaluate vendor quotes, coordinate material movement, communicate with vendors and trucking companies, run Stru-Mis reports and create management data reports, complete waivers/liens, and maintain schedules and deadlines.

Provide administrative, inventory, and customer/support functions for the Equipment department. Maintain equipment records, coordinate inventory, repairs, and documentation, support sales and billing paperwork, and communicate equipment status to internal teams and customers. Assist with scheduling, tracking open items, and resolving equipment-related discrepancies.

Provide front-desk patient care: check patients in/out, answer phones, schedule appointments, take payments, maintain product displays and a welcoming reception area, educate patients about products/services, and perform administrative tasks using electronic patient records.

As Chief of Staff, you'll optimize corporate planning, facilitate strategic initiatives, and enhance operational execution while supporting the CEO and leadership team.

Support branch operations by managing accounts receivable, billing, fleet licensing and vendor coordination, payroll and personnel files. Use Qlikview/AS400 for process analysis and reporting, recommend process improvements, and provide customer service to internal and external stakeholders to support branch profitability.

The Sourcing Specialist manages procurement for assigned units, leveraging data to optimize supplier performance, negotiate contracts, and ensure timely delivery while supporting compliance and diversity initiatives.

Manage federal student aid processing in the COD system, oversee disbursements, returns, verification, and cohort default management. Run audits and reports, troubleshoot CampusVue and COD reconciliations, support policy updates, and coordinate with VP and campus staff. On-site, corporate-office role in Tempe, AZ.