Top Office Manager Jobs

Manages financial and administrative operations for a senior living community, including resident agreements, census changes, rent and ACH payments, ancillary charges, billing statements, rent increase notices, accounts receivable aging, and delinquent account collections. Provides financial support to the Executive Director while maintaining accurate records, confidentiality, professionalism, and responsive service to residents, employees, and guests.

Manages day-to-day Houston office operations, including facilities, vendors, workplace services, safety preparedness, events, and administrative initiatives. Provides executive assistant support, coordinates calendars and travel expenses, manages office projects, and supports the People & Culture team. The role requires strong organization, responsiveness, service orientation, proactive problem-solving, and onsite execution in a fast-paced environment.

Manages financial and administrative operations for a senior living community. Responsibilities include processing resident payments, ACH transactions, census changes, ancillary charges, billing statements, rent increases, accounts receivable reports, and delinquent account collections. The role supports the Executive Director, maintains residency documentation, coordinates with Community Accounting, and provides professional service to residents, guests, and employees.

Leads financial and administrative operations for a senior living healthcare setting, overseeing resident billing, collections, cash reconciliation, account updates, census reporting, Medicare and Medicaid submissions, audits, vendor contracts, accounts payable, and payroll coordination. Serves as the primary financial contact for residents and families while ensuring regulatory compliance, accurate reporting, and effective cross-functional collaboration.

Oversee daily front office operations, including guest arrivals, departures, service delivery, cash handling, billing, and reporting. Supervise, train, schedule, and evaluate front desk staff while resolving guest concerns and maintaining brand standards. Coordinate with housekeeping, maintenance, and other departments to improve efficiency. Support the Director of Rooms with administrative duties, budgeting, operational planning, and compliance with safety and security policies.

Provides administrative and clerical support for a foster care and adoption program. Manages office supplies, records, correspondence, databases, file audits, CQI reporting, billing support, onboarding, calendars, facilities coordination, and staff assistance. Maintains confidentiality, supports audits, coordinates travel and transportation, handles office security and technology requests, and ensures compliance, safety, and orderly office operations.

Manages physician practice operations, including patient service, appointment and surgical scheduling, physician academic calendars, staff hiring and development, supplies, equipment, billing, collections, pre-authorizations, and revenue-cycle workflows. Ensures efficient office operations, accurate communication, compliance with payer requirements, and timely escalation of patient or administrative concerns. Oversees support staff and serves as the primary administrative contact for the physician’s practice.

Manages administrative operations for a manufacturing facility, including customer service, vendor accounts, accounts payable and receivable, reporting, payroll support, shipping and receiving records, office supplies, PPE inventory, driver dispatch, and clerical duties. Ensures compliance with company policies and safety regulations while supporting hiring, visitors, employees, and local operational projects.

Assists the Front Office Manager with hotel front-office operations, including guest registration, checkout, service recovery, staffing, training, scheduling, reporting, expense controls, room inventory, quality standards, and customer satisfaction. Coordinates with other departments, maintains front-desk systems and supplies, supports revenue and occupancy goals, and resolves guest complaints while ensuring compliance with hotel policies and brand standards.

Lead and manage the optical team to achieve sales, profit, and customer service goals. Hire, train, coach, and manage performance; partner with the optometrist; drive merchandising, operations, and patient care; dispense eyewear; analyze financials and implement business plans.

Manages administrative and clerical support for multiple manufacturing plant locations, including payroll processing, absenteeism and crewing records, benefits and HR support, OSHA logs, employee records, job bids, grievances, wellness programs, communications, and visitor support.

Manage front desk operations and guest relations: staff hiring, training, scheduling and supervision; resolve guest complaints; perform check-in/out; operate the MICROS system and handle daily front office transactions.

Supports office operations across dealership stores and departments by reconciling deposits, processing accounts receivable, reviewing deals, maintaining vehicle and MSO records, coordinating shipments, supporting onboarding, and updating staff web pages. The role also assists with charge account closings, finance and title coordination, discrepancy resolution, filing, and general administrative tasks while maintaining professional and organized workflows.

Manages administrative and clerical support for multiple manufacturing plant locations, including payroll processing, absenteeism and crewing records, benefits and HR support, OSHA logs, employee records, job bids, grievances, wellness programs, communications, and visitor support. Coordinates employee and retiree insurance information, conducts benefits orientations, tracks wage changes and seniority, and maintains accurate payroll and personnel documentation.

Manage hedge fund and liquid alternative investments for institutional, family office, and ultra-high-net-worth clients. Responsibilities include sourcing and diligencing hedge fund managers, constructing customized portfolios, recommending allocations and sizing, monitoring performance and risk, supporting client engagements, preparing investment materials, and developing analytical tools and reporting workflows. The role requires strong allocator experience, quantitative analysis, client communication, and knowledge of global capital markets and alternative investment strategies.

Manages the school office team and daily administrative operations, including records management, enrollment and withdrawal processing, transcripts, mail, data entry, employee records, SOPs, event logistics, and family support. Coordinates with facilities, property management, school leadership, and the district on compliance, emergency planning, and state testing. Trains administrative assistants, maintains confidentiality, and supports school projects and operations.

Manage office administration, facilities, supplies, equipment, bills, vendors, budgets, policies, and workplace procedures. Coordinate with HR and IT, support visitors and new-hire onboarding, address employee office-management questions, negotiate vendor and lease agreements, and organize employee events. The role requires strong organization, communication, time management, attention to detail, multitasking, problem-solving, and proficiency with Microsoft Office.

Oversee branch operations, workflows, administrative coordination, compliance, staffing support, process improvement, and business continuity. Provide guidance to managers and employees, monitor priorities and deadlines, support onboarding and organizational changes, coordinate projects, assist with technology implementations, and maintain relationships with clients, vendors, carriers, and business partners. The role also escalates operational issues, supports leadership initiatives, and promotes accountability and continuous improvement.

Handles incoming and outbound customer calls, resolves inquiries and billing questions, schedules services, confirms appointments, collects overdue payments, and welcomes prospective customers. Additional duties may include daily reporting, updating customer accounts, accounts payable, HR paperwork, and payroll processing. Requires strong customer service, problem-solving, computer, typing, 10-key, time-management, and organizational skills.

Manages daily dental practice operations, schedules, treatment coordination, patient and insurance accounts receivable, staff direction, hiring, training, performance management, reporting, and communication with doctors and the home office.

Manages daily operations of a dental practice in partnership with the Dental Director. Responsibilities include scheduling, treatment coordination, staff direction, hiring and performance management, accounts receivable, practice metrics, patient service, and communication with the home office. Requires at least two years of dental practice management experience, strong communication and customer service skills, professionalism, teamwork, and leadership.

Supports daily office and financial operations, including accounts payable, accounts receivable, deposits, invoicing, claims, inventory controls, and record accuracy. Leads and coaches staff, maintains SOPs, improves processes, resolves customer concerns, and acts as Office Manager when needed. Requires schedule flexibility, including occasional Saturdays.

Manage administrative, financial recordkeeping, bookkeeping, expense tracking, vendor coordination, property maintenance scheduling, household staff oversight, supplies, records, and contractor projects. Maintain QuickBooks Online records, reconcile expenses, track invoices and payments, coordinate service providers, document repairs, and provide concise weekly operating reports to the owners. The role emphasizes organization, follow-through, proactive communication, and closing operational tasks without personally performing maintenance or housekeeping.

Leads workplace and facilities operations across Washington, DC and Louisville offices. Responsibilities include supervising office staff, managing vendors and budgets, coordinating maintenance, moves, access systems, workplace technology, events, safety, security, and business continuity. The role partners with internal stakeholders and external building providers to maintain consistent, efficient, and positive workplace experiences across both locations.

Leads complex enterprise projects from planning through implementation, aligning executives, business owners, technical teams, and cross-functional stakeholders. Responsibilities include project scheduling, governance, risk and dependency management, change readiness, stakeholder communications, UAT coordination, benefits realization, and executive reporting. The role also mentors project teams, improves EPMO methodologies, supports transformation initiatives, and promotes consistent project management standards, analytics, compliance, and continuous improvement.