Top Administrative Assistant Jobs

Provides administrative and clinical support in an outpatient behavioral healthcare clinic. Responsibilities include scheduling, patient intake, phone communication, records maintenance, insurance verification, billing and claims support, referrals, prior authorizations, EHR data entry, reporting, quality checks, supply coordination, and patient service. The role supports clinicians, facilitates patient flow, maintains confidentiality, and helps ensure accurate documentation and compliance.

Serves as the agency’s first point of contact for clients, visitors, and callers. Greets guests, routes phone calls, handles mail and faxes, monitors administrative inboxes, maintains reception and supply areas, and performs data entry for insurance customer accounts. Provides general clerical support to ensure smooth daily agency operations.

Provides administrative, reception, and facilities support for a fast-paced legal office, including scheduling and meeting coordination (EMS), records and invoice processing, visitor reception, vendor and building coordination, office moves, access card management, inventory and supply coordination, and assistance with office projects, events, and onboarding.

Provides confidential administrative support to attorneys and legal staff, including correspondence, document preparation, budget tracking, procurement, insurance renewals, travel coordination, expense reporting, records management, visitor screening, and communication with internal and external stakeholders. Maintains legal filing and case management systems while ensuring compliance with organizational policies and handling sensitive information professionally.

Provides administrative and executive support to the Managing Principal and division, including calendar management, meeting coordination, research, reporting, onboarding logistics, expense reporting, office organization, events, travel arrangements, communications, and safety compliance. The role also supports accounting, marketing, and operations while maintaining confidentiality and coordinating office resources.

Provides administrative support in an office and facility environment. Responsibilities include coordinating daily operations, processing vendor purchase orders, supporting unbilled invoicing, documenting direct-shipped waste, preparing manifests and bills of lading, and maintaining accurate paperwork. The role requires attention to detail, confidentiality, communication, typing, PC, and office equipment skills.

Provides administrative support for the service sales process by coordinating project transitions, maintaining project files, updating Salesforce, preparing proposals and bid packages, issuing certificates of insurance, and supporting contract review. Works with Account Managers, Contract Management, and operations staff to meet customer needs, prioritize deadlines, and complete additional administrative tasks. The role is primarily onsite Monday through Thursday, with flexible work location on Fridays.

Provides clerical and administrative support to branch personnel, including phone coverage, data entry, customer service, technician scheduling, equipment ordering, billing, invoicing, and professional communication with customers and vendors. The role requires Microsoft Office proficiency, accurate 10-key data entry, strong organization, and compliance with company safety policies. Applicants must have administrative and accounts receivable or collections experience and pass background and drug screenings.

Supports an orthopedic physician by coordinating patient and physician communications, scheduling appointments, managing correspondence and records, arranging depositions, processing forms and payments, securing insurance pre-certifications, and coordinating physician schedules. The role also handles patient documentation requests, workers’ compensation updates, and other administrative projects in a fast-paced clinical environment.

Provides administrative support for a behavioral health clinic, including phone and appointment coordination, client check-in, records and inventory management, student work-study supervision, staff and student onboarding, confidentiality compliance, policy organization, facilities support, and budget purchasing administration. The role also communicates clinic information to clients and community members and supports the Clinic Director with daily operations.

Provides comprehensive administrative and operational support to the Business Services Division. Responsibilities include coordinating schedules, supporting personnel-related processes, managing travel administration, assisting the Division Manager, and facilitating division-wide operational activities. The role requires corporate administrative experience, basic financial knowledge, spreadsheet skills, and a valid Hawaii driver's license.

Provide confidential administrative support to the Head of School/Academic Dean: manage complex calendars, schedule meetings and travel, communicate with stakeholders, draft and distribute school communications, assist with event planning and special projects, and perform other office duties as assigned.

Provides administrative support for the Birmingham office mail and printer rooms. Responsibilities include sorting and distributing incoming mail, processing outgoing shipments, providing switchboard coverage, assisting with basic IT setup, managing supplies and inventory, downloading policies, invoicing, preparing certificates, and coordinating copier maintenance. The role requires a high school diploma or GED and 0–1 year of relevant experience.

Provides confidential, high-level administrative support to the North America Commercial Leadership Team. Responsibilities include coordinating executive meetings and events, arranging domestic and international travel, processing expenses and procurement documentation, drafting communications and presentations, supporting onboarding and offboarding, managing records and SharePoint sites, analyzing procurement data, coordinating stakeholders, ordering supplies, and managing multiple priorities.

Provides clerical and administrative support at a utility service center, including data processing, records maintenance, mail distribution, telephone reception, invoice processing, correspondence, reports, presentations, scheduling, travel arrangements, and customer follow-up. The role requires accurate, timely work, confidentiality, effective communication, organization, independent judgment, teamwork, and commitment to workplace safety.

Provides administrative and clerical support for a gastroenterology department. Responsibilities include answering calls, greeting patients, scheduling appointments, maintaining calendars and records, preparing documents, updating patient and insurance information, coordinating referrals and procedures, routing forms, and supporting licensed practitioners with prescription renewals. Requires professional communication, accurate data entry, confidentiality, and customer service in a hospital environment.

Provides complex administrative support to radiology leadership, including scheduling appointments and meetings, coordinating events, arranging travel, preparing itineraries and reimbursements, supporting special projects, assisting with colleague training, and creating correspondence, spreadsheets, and presentations. The role requires customer service, problem-solving, organization, and flexibility to accommodate department priorities.

Provides telephone and customer service support, directs incoming calls, performs clerical duties, maintains records and files, assists sales, engineering, and drafting staff, and mails packages. The role requires proficiency in Microsoft Word and Excel, strong attention to detail, a positive attitude, excellent phone presence, and eagerness to learn.

Provides front-office and accounts receivable support for a truck dealership. Responsibilities include preparing deposits, posting payments, resolving billing inquiries, issuing statements and invoices, processing credit applications, collections follow-up, bank reconciliations, cash drawer and POS reconciliation, record retention, data entry, phone coverage, and special projects.

Provides administrative and litigation support to attorneys, including drafting and formatting legal documents, electronic court filings, trial preparation, calendar and expense management, time entry, billing review, conflicts checks, engagement letters, and matter openings. Maintains case files and supports a high-volume litigation practice while coordinating with attorneys, courts, clients, and internal teams.

Provide bilingual English-Spanish administrative and client reception support for an immigration law firm. Responsibilities include answering communications, greeting and scheduling clients, maintaining electronic and paper files, scanning, typing, updating documents, managing databases, maintaining office areas and equipment, and completing clerical tasks and errands. The role requires confidentiality, professionalism, strong communication, organizational skills, and flexibility to work two Saturdays per month.

Provides bilingual English-Spanish administrative support for an immigration law firm, including answering calls, greeting clients, scheduling, filing, scanning, updating documents, maintaining databases and office equipment, and completing general clerical tasks. Requires strong organization, communication, confidentiality, customer service, technology skills, and the ability to manage deadlines in a fast-paced environment.

Provides bilingual English-Spanish administrative and client reception support for an immigration law firm. Responsibilities include answering communications, greeting and scheduling clients, managing electronic and paper files, scanning, typing, maintaining documents and databases, operating office equipment, organizing shared spaces, and completing clerical tasks and errands. Requires strong communication, organization, confidentiality, technology proficiency, customer service, and flexible scheduling, including two Saturdays per month.

Provides administrative and customer service support for production operations, including timekeeping, job pack preparation, purchase order management, office equipment maintenance scheduling, install-date coordination, customer communications, mailing information packets, and record updates. The role is full-time and onsite, requiring reliable attendance, strong communication, organization, computer skills, and adaptability in a fast-paced environment.

Provides administrative support in a field office, including front desk coverage, mail and phone routing, job creation and file maintenance, vendor record management, customer file organization, accounts payable and receivable processing, statement reconciliation, payment deposits, and payroll and job cost review. The role also supports compliance, timely documentation, customer service, information security, and required safety and operations training.