Top Operations & Support Jobs

Coordinates daily operations for an in-person creative studio, including facilities, vendors, deliveries, shipping, supplies, IT needs, security, calendars, inventory, equipment, and storage. Supports photo and video productions by preparing sets, staging products and props, assisting with setup and teardown, coordinating shoot-day logistics, and helping producers with schedules and vendor confirmations.

Maintains aircraft airframe and engine records, reviews logbook documentation, updates ERP data, supports maintenance scheduling, tracks inspection and compliance requirements, and prepares digital reports. The role validates records, reconciles discrepancies, maintains technical references, and provides accurate maintenance information to operational teams and remote bases. Work is primarily desk-based, Monday through Friday, with occasional lifting up to 50 pounds.

The Area Administration Business Specialist improves and standardizes business processes, develops audit plans, reviews operational results, and recommends improvements. The role trains employees on company initiatives, supports process and procedure rollouts, coordinates employee engagement activities, and travels extensively to satellite offices for training, auditing, and acquisitions. Strong analytical, communication, public speaking, organizational, and interpersonal skills are essential.

Provides high-level, confidential administrative support to an executive leader. Independently manages complex assignments, inquiries, communications, schedules, presentations, documentation, and recurring administrative processes. Requires strong organization, judgment, communication, time management, Microsoft Office proficiency, executive presentation experience, and protection of patient health information.

Provides administrative and office support through correspondence, reports, spreadsheets, scheduling, calendar management, meeting coordination, minute-taking, filing, presentations, expense reports, vendor communication, visitor assistance, and project coordination. Requires strong communication, customer service, organization, proofreading, Microsoft Office proficiency, and the ability to work independently and collaboratively. The role involves travel between facilities and 10% travel outside the local area.

Provides technical support for Cisco IP phones and end-user hardware and software. Troubleshoots issues through phone, chat, email, and ticketing systems; installs equipment; maintains support records; coordinates vendor replacements; and develops user training materials and documentation. Requires strong communication, customer service, analytical, and problem-solving skills, plus familiarity with common workplace technology and Microsoft Office.

Supports residential community operations, resident accounts, rent collections, leasing, applications, renewals, move-ins and move-outs. Coordinates maintenance requests, responds to resident concerns, maintains records, assists with financial reporting and compliance, and supports marketing and resident engagement initiatives. The role requires strong customer service, organization, communication, financial accountability, and knowledge of property management systems and Fair Housing practices.

Oversee and coordinate residential or support programs for individuals with developmental or intellectual disabilities and/or mental health diagnoses. Responsibilities include personnel management, staff training, program planning, budgeting, medical and maintenance coordination, quality assurance, licensing compliance, team leadership, and direct care as needed. The role includes on-call responsibilities and requires flexibility for varied schedules, including evenings and weekends.

Provides front-desk and administrative support for a New York City clubhouse. Responsibilities include greeting visitors, managing reservations and meeting-room logistics, coordinating vendors and catering, purchasing supplies, maintaining shared spaces and operational documentation, reconciling expenses, and completing opening and closing procedures. The role requires strong organization, communication, customer service, attention to detail, adaptability, and proficiency with Google Workspace and Microsoft Office.

Provides administrative and office support for a commercial HVAC services branch. Responsibilities include managing billing and purchase orders, handling mail and deliveries, maintaining files and databases, processing construction paperwork, answering calls and emails, greeting visitors, coordinating jobsite parts, and updating service tickets. The role requires strong organization, communication, customer service, multitasking, discretion, and proficiency with Microsoft Office. HVAC experience is preferred, and BuildOps experience is a plus.