Top Operations & Support Jobs

Provides operational and administrative support for corporate construction projects, including invoice monitoring, budgeting, financial and statistical reporting, process improvement, and policy coordination. Resolves inquiries from peers, vendors, and clients; facilitates communication of procedures and initiatives; and develops recommendations to improve service delivery. The role requires strong analytical, organizational, communication, and time-management skills, along with proficiency in Excel, Power BI, and Microsoft Office.

Provides operational and administrative support for corporate construction projects, including invoice monitoring, budget preparation, financial and statistical reporting, process improvement, policy communication, and issue resolution. Coordinates with internal departments, vendors, and clients to improve service delivery, maintain accounting standards, and support operational objectives. The role requires strong analytical, organizational, communication, and time-management skills, with advanced proficiency in Excel, Power BI, and Microsoft Office.

Provides technical and customer support for Treasury Services and commercial banking systems. Responsibilities include resolving customer inquiries, managing Salesforce cases, processing account maintenance, supporting password resets and application connections, troubleshooting Clover hardware and platforms, assisting with card reissues, and escalating missing data. The role requires strong customer service, communication, critical thinking, banking knowledge, and proficiency with Microsoft Office applications. It is hybrid, with extensive in-office training initially.

Supports the CEO and executive team through calendar management, expense reporting, executive travel coordination, internal and external board meeting logistics, cross-functional meeting scheduling, and leadership offsite planning. This is a remote, fixed-term contract requiring 15–20 hours per week for approximately five months.

Manage and strengthen humanitarian partnerships across Central America. Responsibilities include stakeholder research and mapping, relationship management, CRM maintenance, partner engagement, event coordination, briefing preparation, communications, and administrative support. The role also supports donor-funded resilience initiatives and requires readiness for disaster-response deployments, including international travel and possible humanitarian vessel assignments. Fluency in English and Spanish and/or French is required.

Supports legal collections operations by preparing and managing case documents, updating court records, filing complaints and motions electronically, maintaining case files, conducting skip tracing, and communicating with clients and internal teams. The role requires strong organization, accuracy, confidentiality, multitasking, typing, and intermediate Microsoft Office skills. A high school diploma or equivalent is required.

Supports legal collections operations by managing case documents, updating court records, e-filing complaints and motions, maintaining case files, performing document management, conducting skip tracing, and communicating with clients and internal teams. The role requires strong organization, accuracy, multitasking, confidentiality, typing, and intermediate Microsoft Office skills. A high school diploma or equivalent is required.

Supervise escrow payments employees through coaching, scheduling, task assignment, performance management, and quality monitoring. Ensure accurate and timely workflows meet lender service-level agreements, communicate risks to management, support client payment resolutions, develop employee skills, and lead process improvement. Responsibilities also include interviewing, hiring, evaluating, disciplining, and retaining staff in coordination with Human Resources.

Provides administrative and customer service support within a vehicle maintenance department. Responsibilities include handling inquiries, preparing service orders, explaining repairs and costs, obtaining approvals, coordinating technicians, scheduling service appointments, tracking repair progress, and maintaining accurate records and paperwork.

Provides first-line technical support to employees, troubleshooting hardware, software, systems, applications, and access issues. Supports Microsoft environments, enterprise applications, ERP systems, manufacturing execution systems, desktops, peripherals, and printers. Handles account setup, documentation, knowledge-base content, and basic administration while delivering customer service to nontechnical users. This early-career role welcomes recent graduates and offers exposure to manufacturing technology and enterprise IT.

Provides executive assistant and strategic business management support to the Chief Marketing and Communications Officer. Responsibilities include complex calendar and meeting management, domestic and international travel coordination, expense processing, confidential communications, executive reporting, PowerPoint development, training compliance tracking, initiative portfolio updates, and risk and action-item follow-up. The role also coordinates leadership meetings, supports business projects and offsites, and identifies opportunities to use AI to streamline administrative work.

Provides administrative and office support, including inventory management, supply ordering, onboarding assistance, appointment scheduling, travel arrangements, meeting coordination, presentation preparation, note-taking, communications, and cross-team organization. Ensures compliance with organizational policies and supports efficient daily operations for employees and teams.

Provides administrative and clerical support by maintaining databases, files, attendance records, invoices, ledgers, petty cash, and office supplies. Answers phones, processes staff applications, prepares documents, supports licensing compliance, and communicates with program stakeholders. Assists program participants with activities and personal care while following safety and mandated-reporting requirements. Requires clerical testing, office software proficiency, physical assistance capabilities, a valid California driver’s license, and three or more years of office experience.