Top Operations & Support Jobs

Leads high-impact strategic initiatives within the Office of the CEO, including annual planning, OKRs, acquisition due diligence and integration, market expansion, pricing, partnerships, fundraising, and growth planning. Partners with executive leadership to develop actionable insights, align cross-functional teams, manage sensitive projects, and deliver measurable business results in a fast-paced environment.

Supports corporate office operations through administrative assistance, scheduling, records maintenance, billing and buydown tracking, supply management, vendor coordination, and meal and meeting preparation. Maintains organized, professional office spaces, assists employees and leadership, processes documentation, tracks reimbursements, and resolves billing discrepancies. Requires strong organization, communication, attention to detail, multitasking, and follow-through.

Provides administrative and executive support to the Office of the Vice Provost and Dean, including calendar and meeting coordination, communications, financial processing, records management, student assistance, event logistics, vendor coordination, and confidential administrative duties. The role also supports office operations through inventory management, staff mentoring, supply ordering, facilities work orders, and occasional events outside normal business hours.

Provides administrative support to Penn State ARL offices, including reception, calendar management, document and records maintenance, travel coordination, purchasing, vendor account support, office logistics, and Facilities/IT requests. Higher-level duties include coordinating events, liaising with vendors and external organizations, protecting sensitive and controlled information, supporting security compliance, resolving administrative issues, and potentially supervising staff. The position is fully on-site in State College, Pennsylvania.

Provides administrative support to the Alumni Association Marketing team, including copyediting, content updates, project tracking, reporting, budget and invoice reconciliation, travel arrangements, calendar management, meetings, agendas, and minutes. The role also monitors communications schedules, coordinates deliverables, and provides backup administrative assistance. Strong organization, communication, technology, and multitasking skills are required.

Supports AI workflow implementation and business operations for CAA Brand Consulting. Responsibilities include testing and documenting agentic workflows, maintaining AI component libraries, tracking workflow performance and usage, coordinating AI tool integrations, managing spend and reporting dashboards, administering vendor portals and access tiers, processing workflow requests, and coordinating departmental operations and stakeholder communications.

Provides administrative support to a Motion Pictures Literary Agent, including phone management, calendar scheduling, travel booking, expense reports, client tracking, research, material review, and special projects. Serves as a first point of contact for clients, agents, and executives while managing competing priorities, maintaining confidentiality, and communicating professionally in a high-volume, on-site agency environment.

Supports a Comedy Touring agent with phones, calendar and travel coordination, expense reports, correspondence, office administration, client and buyer communications, client tracking, research, special projects, and offer follow-up. The role requires strong organization, prioritization, communication, confidentiality, attention to detail, and proficiency with Microsoft Office in a fast-paced onsite environment.

Leads the change management and strategic operations function responsible for product launches, process changes, readiness, adoption, governance, and reporting. Manages two Operations Leads, establishes launch standards and operating cadences, coordinates cross-functional stakeholders, develops adoption metrics, oversees feedback loops, and communicates progress and operational constraints to executives and managers.

Leads Cape Air’s safety programs, reporting, training, investigations, corrective actions, emergency preparedness, and safety performance improvement. Supervises safety personnel, coordinates cross-functional risk mitigation, chairs the Safety Committee, monitors compliance and industry trends, and advises leadership on significant safety concerns. Supports aircraft accident and incident response, emergency drills, and safety initiatives across company operations. Travel is required to company locations, conferences, and crisis-response activities.

Assists with apartment community management, including rent and deposit reporting, lease administration, resident relations, notices, move-ins and move-outs, security deposit processing, leasing, renewals, property inspections, marketing, service requests, and maintenance coordination. Ensures compliance with Fair Housing, ADA, FCRA, HUD, and Section 8 requirements while maintaining accurate property records and delivering timely customer service.

Provides systems analysis and technical support, including configuring, deploying, maintaining, and integrating enterprise applications. Partners with clients to gather requirements, develops system specifications, evaluates networkwide applications, and recommends process and system improvements based on data analysis.

Supports business systems, applications, computers, infrastructure, and user requirements. Responsibilities include gathering requirements, documenting system logic and procedures, implementing tools, training users, troubleshooting issues, testing changes, maintaining systems, supporting backups and code movement, and resolving root causes through research and analysis. Requires a bachelor's degree, three to five years of related experience, knowledge of Microsoft products and database concepts, and experience with Infor SX.enterprise.

Participates in a 90-day leadership development program to learn how to operate and manage a Car Care center. Responsibilities include overseeing financial performance, inventory, staffing, scheduling, customer service, employee coaching, safety compliance, performance documentation, recruiting, and operational improvements. Successful participants transition into Facility Manager or Assistant Facility Manager roles.