Top Operations & Support Jobs

Executive Assistant supporting company founders with calendar, travel, meeting, email, and administrative management. Oversees San Francisco office operations, employee onboarding, supplies, events, vendors, SaaS access, invoices, and team travel. Serves as a culture carrier by monitoring team engagement, facilitating communication, organizing morale initiatives, and maintaining a positive, productive workplace. Requires strong organization, discretion, communication, adaptability, and interpersonal skills in a hybrid startup environment.

Coordinates daily operations for an in-person creative studio, including facilities, vendors, deliveries, shipping, supplies, IT needs, security, calendars, inventory, equipment, and storage. Supports photo and video productions by preparing sets, staging products and props, assisting with setup and teardown, coordinating shoot-day logistics, and helping producers with schedules and vendor confirmations.

Maintains aircraft airframe and engine records, reviews logbook documentation, updates ERP data, supports maintenance scheduling, tracks inspection and compliance requirements, and prepares digital reports. The role validates records, reconciles discrepancies, maintains technical references, and provides accurate maintenance information to operational teams and remote bases. Work is primarily desk-based, Monday through Friday, with occasional lifting up to 50 pounds.

Provides administrative and office support through correspondence, reports, spreadsheets, scheduling, calendar management, meeting coordination, minute-taking, filing, presentations, expense reports, vendor communication, visitor assistance, and project coordination. Requires strong communication, customer service, organization, proofreading, Microsoft Office proficiency, and the ability to work independently and collaboratively. The role involves travel between facilities and 10% travel outside the local area.

Provides technical support for Cisco IP phones and end-user hardware and software. Troubleshoots issues through phone, chat, email, and ticketing systems; installs equipment; maintains support records; coordinates vendor replacements; and develops user training materials and documentation. Requires strong communication, customer service, analytical, and problem-solving skills, plus familiarity with common workplace technology and Microsoft Office.

Provides front-desk and administrative support for a New York City clubhouse. Responsibilities include greeting visitors, managing reservations and meeting-room logistics, coordinating vendors and catering, purchasing supplies, maintaining shared spaces and operational documentation, reconciling expenses, and completing opening and closing procedures. The role requires strong organization, communication, customer service, attention to detail, adaptability, and proficiency with Google Workspace and Microsoft Office.

Provides administrative and office support for a commercial HVAC services branch. Responsibilities include managing billing and purchase orders, handling mail and deliveries, maintaining files and databases, processing construction paperwork, answering calls and emails, greeting visitors, coordinating jobsite parts, and updating service tickets. The role requires strong organization, communication, customer service, multitasking, discretion, and proficiency with Microsoft Office. HVAC experience is preferred, and BuildOps experience is a plus.

Processes sales orders, vendor invoices, inventory documents, and customer billing. Tracks order status, reconciles invoices and packing slips, researches discrepancies, prepares credit memo information, and maintains order and shipping reports. Communicates with vendors, clients, sales associates, finance, inventory, warehouse, and home office teams to resolve missing documentation and support accurate, timely fulfillment.

Lead and evolve the company’s incident management process, coordinating incident identification, communication, escalation, and resolution. The role designates major incidents, coordinates technical and business stakeholders, maintains service levels, and supports customer and internal incident reporting. It requires strong crisis leadership, communication, risk assessment, IT service management experience, familiarity with ticketing and monitoring platforms, cloud services, and the software development lifecycle.

Monitors and triages infrastructure alerts across servers, firewalls, storage, switches, wireless systems, backups, and patches. Resolves issues to root cause, validates durable remediation, reduces alert noise, maintains ticket backlogs, and prepares clear escalations. The role also contributes to monitoring improvements, platform management, documentation, and proactive maintenance across customer environments.