Top Operations & Support Jobs

Supports a small venture capital firm through office administration, scheduling, vendor coordination, accounting and bill payment support, event planning, communications, board logistics, investor relations, and special projects. The role requires strong organization, judgment, initiative, confidentiality, communication skills, and comfort managing multiple priorities in a hybrid environment.

Supports the EVP, Chief Strategy & Revenue Officer, and senior leaders across Marketing, Digital, Finance, and Risk. Responsibilities include complex calendar and travel coordination, email and meeting management, expense reporting, board and committee support, confidential correspondence, document maintenance, data accuracy, report and presentation preparation, research, meeting minutes, and process improvement. The role also uses authorized AI tools to automate administrative tasks and requires strong organization, discretion, communication, and advanced PowerPoint skills.

Conducts remote telephone surveys using a computer-assisted interviewing system, reads questions exactly as written, records responses accurately, reviews data quality, and meets productivity standards. The role requires clear English communication, active listening, neutrality, basic Microsoft Office skills, accurate typing, and professional interaction with the public. Call center or customer service experience and Spanish fluency are preferred.

Coordinates IT assets, device requests, user setups, separations, shipping, inventory, and ticket management. Performs device setup quality assurance, audits equipment records, monitors ticket backlogs, communicates incident progress, and maintains documentation for computer systems and network infrastructure. Supports internal IT systems and ensures documentation and inventory meet enterprise standards.

Leads operations, compliance, financial performance, facilities, and resident services across 8–10 affordable housing properties. Supervises and develops property teams, oversees budgets and audits, ensures LIHTC and Section 8 compliance, coordinates maintenance and capital projects, addresses resident concerns, and communicates performance to owners, investors, and stakeholders. Frequent portfolio travel and occasional after-hours work are required.

Leads sales and implementation operations from customer contract through go-live and first payment. Owns HubSpot pipeline processes, forecasting, compensation administration, territory planning, implementation capacity, Asana reporting, billing triggers, and operational playbooks. Manages two operations team members and partners with Sales, Finance, Growth, and Solutions leadership on revenue planning, hiring, and performance decisions.

Leads the Membership Department and sets strategic direction for member acquisition, engagement, retention, and lifecycle value. Oversees membership operations, service delivery, campaigns, budgets, staffing, and data-driven performance measurement. Develops growth strategies, value propositions, and organizational alignment while partnering with members, volunteers, executives, and governing boards. Manages teams, drives operational improvements and transformation, and advances the association’s long-term sustainability.

Maintains accurate employee time records using Workforce Timekeeper, Workforce Scheduler, and Kronos. Performs daily audits and edits in timekeeping and attendance systems, supports management, follows hospital policies and California wage and hour requirements, and completes assigned special projects by deadline. Requires rotational weekend work.

Coordinates artwork workflows for flexible packaging printing plants. Reviews and documents new and revised artwork, communicates specifications among customers, vendors, artists, and internal teams, enters jobs into systems, manages timelines and approvals, coordinates data transfers and quality-control materials, follows up on proof dates, and verifies artwork billing. The role also requires basic flexographic printing knowledge, strong organization, multitasking, communication, and visual acuity.

Provides high-level administrative and operational support to C-suite executives in a biotechnology environment. Responsibilities include complex calendar and travel management, meeting and Board coordination, executive correspondence, expense reporting, preparation of presentations and briefing materials, and tracking action items. The role manages confidential information, coordinates with internal and external stakeholders, and supports executive leadership priorities with discretion, organization, and sound judgment.