Top Operations & Support Jobs

Part-time receptionist responsible for securing donations, entering data, using the organization’s database, checking in and out guests, answering phones, relaying detailed messages, and following organizational policies. The role requires flexibility for evening and weekend shifts, strong communication, teamwork, compassion for homeless individuals, and willingness to learn.

Supports tour operations through reservation data entry, customer and stakeholder communication, travel arrangement confirmations, and administrative assistance for the sales team. The role requires strong organization, attention to detail, computer proficiency, and excellent customer service. This is an in-office position with occasional travel and flexibility for work outside standard hours.

Supports the TRIO Student Support Services program through daily office administration, data and records management, budget and grant reporting, event coordination, compliance tracking, student application processing, and student employee onboarding. Maintains confidential participant files, prepares reports, monitors budgets and purchasing, coordinates meetings and programs, and assists with recruitment and communications. The role requires collaboration with students, faculty, staff, and diverse communities, along with occasional evening and weekend work.

Coordinates HL7’s Board, committee, governance, partner, and executive operations. Responsibilities include scheduling meetings, preparing agendas and materials, recording minutes, tracking action items, managing elections and communications, maintaining governance records, coordinating executive travel and expenses, and monitoring risks, commitments, and deadlines. The role also develops efficient processes, drafts leadership communications, and ensures reliable follow-through across multiple stakeholders.

Coordinate the CTO’s calendar, inbox, priorities, and executive documentation while managing marketing team activities, campaigns, creative work, technology projects, meetings, deadlines, KPIs, and action items. The role identifies bottlenecks, documents processes, reports progress to leadership, and supports collaboration across international teams and time zones. It requires strong organization, communication, initiative, and comfort with business, project management, CRM, and AI tools.

Analyze, document, and optimize organizational workflows by mapping current and future processes, identifying inefficiencies, standardizing procedures, tracking KPIs, and supporting implementation of improved methodologies and tools. The role requires process analysis experience, proficiency with diagramming and task-management tools, Excel skills, knowledge of Lean, 5S, or BPM, and conversational English fluency.

Provides executive and administrative support to the President and CEO, COO, and Corporate Board. Manages calendars, communications, meetings, agendas, records, action items, board coordination, onboarding, events, travel arrangements, and office logistics. Requires strong organization, discretion, judgment, communication, confidentiality, and multitasking skills, along with proficiency in Microsoft Office, Teams, SharePoint, Zoom, and Adobe.

Lead a national nonprofit workforce development organization affiliated with the AFL-CIO. The Executive Director will set strategy, expand fundraising, oversee apprenticeship and training programs, manage finances and staff, strengthen operations, and represent the organization externally. The role requires deep labor movement knowledge, workforce development experience, board engagement, strong relationship-building, and the ability to address AI, automation, and technological change through worker-focused programs and partnerships.

Manages a centralized administrative support team serving multiple departments. Responsibilities include staff supervision, workload allocation, service-level management, workflow improvement, process standardization, resource planning, contract and invoice coordination, records compliance, customer relationship management, and performance reporting. The role develops team members, improves operational efficiency, manages budgets and contracts, and ensures responsive, high-quality administrative services across the organization.

Manages front desk operations and serves as the first point of contact for clients, visitors, vendors, and team members. Responsibilities include answering calls, greeting guests, handling mail and deliveries, coordinating conference rooms, maintaining office spaces and supplies, managing office equipment, and coordinating with facilities vendors. The role also provides logistical support for events and new-hire workspace setup.