Top Operations & Support Jobs

Supports recruiting, onboarding, HR administration, office operations, finance logging, vendor coordination, and partner projects. Responsibilities include maintaining records in Greenhouse, coordinating interviews and equipment, managing supplies and invoices, tracking licenses and inventory, planning events, and improving processes with Excel and Microsoft 365. The role is initially recruiting-focused and develops into broader business operations ownership.

Processes and describes institutional archival collections, including handwritten, audiovisual, photographic, and born-digital materials. Responsibilities include surveying, arranging, rehousing, cataloging, creating finding aids and workflows, identifying digitization candidates, managing project budgets and timelines, producing reports, and supporting outreach, programming, social media, and professional events.

Provides office administration and inside-sales support for calibration services. Manages schedules, travel coordination, records, certificates, correspondence, and filing systems. Prepares quotes, proposals, contracts, purchase orders, and customer follow-ups; responds to inquiries, processes orders, maintains CRM records, and communicates technical service information. Requires strong organization, communication, accuracy, adaptability, and proficiency with office and CRM software.

Coordinate FIT group cruise inventory across cruise line and consortia partners. Establish group space, maintain inventory, review pricing, monitor reservations, and reprice groups when needed. Support internal sales teams with booking guidance and supplier requirements, collaborate on promotional offers, track activity and results, and maintain knowledge of cruise policies, ships, itineraries, and offers.

Provides office administration and inside sales support for calibration operations. Responsibilities include managing schedules, records, certificates, correspondence, and filing systems; preparing quotes, proposals, contracts, and purchase orders; responding to customer inquiries; processing orders; maintaining CRM records; and supporting sales follow-up. The role requires strong organization, communication, attention to detail, adaptability, and proficiency with office and CRM software. It is a non-commission, non-quota position.

Design realistic, multi-step business operations benchmark tasks for evaluating AI systems. Responsibilities include creating workflows, reports, process documentation, spreadsheets, reference materials, and objective grading criteria. Candidates must identify ambiguous or ungradable tasks and deliver approved work on schedule. The role requires substantial hands-on operations experience, structured standards such as SOPs or QA checklists, strong Excel skills, and strong written and spoken English.

Provides administrative and document control support for engineering project teams. Reviews and formats correspondence and presentations, logs and distributes project documentation, maintains records, tracks project assignments, and supports reporting against time, cost, and quality metrics. Also coordinates office services, supplies, onboarding, property management, vehicles, conference rooms, and events while ensuring document procedures and quality standards are followed.

Provides administrative and plant support by coordinating manufacturing records, inventory procedures, purchasing, shipments, receptionist duties, and workplace injury documentation. The role enters and reconciles inventory data, assembles batch records, coordinates packaging and outbound shipments, communicates with warehouse staff, and supports the plant manager in a manufacturing environment.

Provides administrative support to Raleigh office leadership and staff by managing documents, tax workflow files, data entry, electronic filing, engagement letters, client interactions, office logistics, errands, and administrative projects. Requires accuracy, organization, professionalism, multitasking, and proficiency with Microsoft Word, Excel, and Outlook. The role is onsite, full-time, and includes seasonal overtime during peak tax periods.

Manage the Los Angeles office, including daily operations, vendors, supplies, access, coworking spaces, apartments, travel, events, and team support. Provide growing personal assistant support to the CEO, including errands, appointments, travel, household vendors, and reservations. Coordinate visiting teams and retreats, process invoices, maintain inventories and checklists, and use AI tools to automate repetitive work. The role is full-time, in-person, and requires local driving and occasional availability outside standard hours.