Top Operations & Support Jobs

Provides proactive administrative support to C-suite executives while managing Houston office operations. Responsibilities include complex calendar and meeting coordination, travel and expense management, document preparation, confidential information handling, vendor and building management, supplies, office access, onboarding logistics, events, deliveries, and workplace organization. The role also supports special projects and requires strong Microsoft Office skills, discretion, organization, communication, and independent judgment.

Support two senior executives by managing calendars, meetings, travel, expenses, events, customer engagements, onboarding, deadlines, documentation, and team communications. The role requires proactive prioritization, stakeholder coordination, meeting preparation, administrative follow-through, and adoption of AI and technology to improve workflows.

Manage and enhance digital lease and property records, ensuring accuracy, accessibility, retention compliance, and data governance. Administer the digital records management system, conduct quality reviews, coordinate storage vendors, oversee ServiceNow requests, and support acquisitions, dispositions, financings, audits, and due diligence. Lead system improvements, user acceptance testing, training, documentation, and automation initiatives while partnering with Legal, Lease Administration, IT, regional teams, counsel, and external vendors.

Leads a national IT ServiceDesk team, overseeing support operations, service performance, ITIL processes, ServiceNow optimization, knowledge management, enterprise application support, reporting, automation, and employee technology experience. The role drives SLA attainment, problem resolution, self-service adoption, AI-enabled support, and continuous improvement across offices, jobsites, and remote locations.

The Contracts Manager oversees commercial and government contracts, ensures compliance, supports proposal activities, manages subcontractors, and conducts audits of property management systems.

Supports business processes by logging requests, coordinating task ownership, tracking deliverables, documenting issues, following up on deadlines, escalating blockers, preparing status reports, and maintaining accurate records. The role requires Microsoft Office proficiency, strong organization, clear communication, attention to detail, and the ability to manage multiple workflows on-site while coordinating with cross-functional stakeholders.

Supports field operations by maintaining project trackers, deployment schedules, calendars, and daily workflows. Collects field reports, prepares weekly summaries, identifies bottlenecks, and communicates with field teams, leadership, and clients. Requires strong organization, Excel proficiency, prioritization, and communication skills. Familiarity with construction drawings and schedules is helpful but not required.

Provides comprehensive administrative support to convention relations, executive office, board, and leadership staff. Maintains donor records in Salesforce, supports donor stewardship and fundraising activities, coordinates committee meetings and logistics, and prepares and distributes meeting minutes and materials.

Summer intern supporting global digital systems at a pharmaceutical company. Responsibilities include building and configuring user machines, assisting with network and infrastructure updates, and loading inventory data into the SNOW CMBD instance. The role is fully onsite in Sanford, North Carolina, runs from May 24 through August 11, 2027, and provides hands-on experience with mentorship and real-world IT projects.

Reviews, audits, organizes, and maintains aircraft engine and component maintenance records. Verifies compliance with airworthiness directives, service bulletins, manufacturer requirements, and completed work scopes. Prepares records packages, life-limited parts documentation, engine visit reports, and approval traces. Manages electronic and physical records, prioritizes work orders, supports information retrieval, and maintains documentation for field maintenance and completed repairs.