Top Operations & Support Jobs

Provides proactive administrative support to leadership executives, including calendar and meeting management, correspondence, travel planning, expense reporting, vendor contract tracking, and meeting hospitality. Coordinates communications with internal teams, external partners, and vendors; manages supplies, subscriptions, facility access, and conference room requests. Provides basic office technology troubleshooting and supports other executive assistants with projects.

Own the company’s day-to-day office and administrative operations, including visitors, deliveries, supplies, vendors, records, events, onboarding, offboarding, invoices, expenses, and calendars. Coordinate facilities and vendor needs, support the relocation to a new Allston facility, and build scalable processes for office operations. The role requires strong organization, communication, initiative, and hands-on support in an onsite environment.

Provides phone and in-person help desk support for email, directories, Windows applications, contract-developed applications, hardware, software, PCs, and printers. Serves as the initial point of contact for user troubleshooting, documents and resolves technical issues, and delivers customer-focused support in an on-site Pentagon environment. The role requires U.S. citizenship, active Secret clearance, CompTIA A+ and Security+ certifications, and at least four years of help desk or technical support experience.

Oversees office operations, purchasing, inventory, vendors, facilities coordination, front desk volunteers, mail and check processing, basic IT support, permits, inspections, budgets, and facility use. Supervises staff and volunteers, maintains operational records and policies, supports compliance and vendor renewals, and contributes to organizational projects and meal-related support as needed.

Provides outsourced securities settlement and back-office transaction processing for clients. Responsibilities include monitoring productivity, processing settlements, managing fails and buy-ins, reconciling stock and cash breaks, handling new issues and ETF settlements, completing EOD balancing and funding, preparing FINRA and Reg SHO filings, and supporting process improvements, service quality, and operational performance.

Provides bilingual English-Japanese translation and executive administrative support for the CEO, COO, and Global & General Affairs team. Manages calendars, travel, meetings, correspondence, reports, expenses, invoices, and confidential matters. Coordinates communications with leaders, customers, vendors, and stakeholders, while backing up the Office Manager. This is a full-time, on-site Chicago role with up to 25% travel.

Leads global revenue operations strategy and execution across GTM measurement, account planning, pipeline reporting, territory planning, incentives, pricing, forecasting, operating cadences, and technology. Builds AI-enabled workflows, optimizes the HubSpot, ZoomInfo, and Gong stack, drives adoption, and provides actionable insights to leadership and regional sales and marketing teams.

Provide comprehensive C-suite executive support in a Navy-focused engineering and manufacturing environment. Responsibilities include complex calendar and travel management, executive communications, meeting and board material preparation, stakeholder coordination, expense support, confidential information handling, minutes, special projects, and coordination across multiple sites and time zones. The role requires strong organizational skills, executive presence, discretion, business acumen, and advanced Microsoft Office proficiency.

Supports the IT team with Power BI and Power Automate workflows, IT helpdesk requests, equipment inventory, documentation, reporting, and special projects. The intern assists with procedures, policies, internal controls, compliance, and cross-functional collaboration while providing customer service to internal and external stakeholders. The role also involves analyzing campaign delivery trends, maintaining confidentiality, and developing technical writing and automation skills under mentorship.

Leads performance and compliance across a geographic region of distributor operations. Owns regional P&L, analyzes financial and operational results, develops corrective action plans, supports customer growth, manages key relationships, coaches Market General Managers, ensures process and reporting integrity, conducts audits, and drives continuous improvement. The role requires extensive travel to distributor locations and oversight of regional teams and business plans.