Top Hybrid Office Management Jobs

Manage day-to-day operations of the Long Island City office: vendor and building liaison, onboarding/offboarding, mail/courier, supplies, invoice validation, event planning, and administrative support including travel booking, scheduling, and document preparation.

Provide high-trust, proactive support to the CEO: manage a complex calendar, own domestic and international travel, prepare briefings and presentations, handle sensitive matters discreetly, and back up other senior leaders. Anticipate needs, maintain follow-through, and represent the CEO professionally to clients and staff.

The Executive Assistant will support the Chair and senior leaders by managing complex diaries, preparing briefings, and ensuring effective communication. This role involves maintaining governance processes, stakeholder engagement, and ensuring decisions are tracked and documented efficiently.

The Executive Assistant will provide strategic support to the Managing Director and team, manage diaries, organize travel, and facilitate meeting logistics while collaborating with other EAs globally.

As an Office Manager, you will oversee daily operations, manage vendor relationships, coordinate office events, and ensure compliance with health and safety regulations, focusing on sustainability and operational excellence.

The Executive Assistant will support C-level executives by managing their schedules, coordinating board meetings, handling travel logistics, and maintaining confidentiality while engaging with external stakeholders.

Provide high-level administrative support to VP+ leaders: manage complex calendars, coordinate cross-functional communication, plan events and travel, drive moderately complex projects, improve processes, and assist with office and people-ops tasks in a fast-paced startup.

Manage day-to-day New York office operations, vendor relationships, and workplace logistics. Support events, leadership visits, and hospitality to ensure a professional employee and visitor experience. Establish office processes and collaborate with HQ Workplace, People Ops, IT, and local leadership as the company scales.

The Clinical Procurement Coordinator manages donor referrals, evaluations, recoveries, and family support while collaborating with clinical teams and hospital staff.

As Executive Assistant, you will support two VPs by managing calendars, optimizing their schedules, collaborating with teams, and ensuring smooth operations while aligning with Figma's culture.