The Role
Coordinate daily fuel transport operations including daily and weekly freight reconciliation with haulers and finance, monitor deliveries and mechanical issues, manage purchase orders and payments, process transport credit notes, compile transport performance reports, and maintain operational records and GPS tracking.
Summary Generated by Built In
Function:
Execute transport operations. 100% commitment with the SAPS industrial safety program.
Key responsibilities
1
- PEG & EGU daily fuel freight reconciliation (Monday to Friday)
- Review and daily reconciliation of the freight report with scheduling
- Daily update of the weekly freight report that covers the freights from Thursday to Wednesday
- Sending the reconciled freight report with scheduling to each hauler
- Feedback from each hauler to Puma fleet of the freight report received
- Update of the report of stays, deviations, additional distance, custodians, tolls and any additional charges that apply
2
- Monitoring of the daily operation of fuels: deliveries to BtB and RET customers
- Mechanical failures reported by the haulers
- Claims in the service provided by the haulers and/or product quality reported by the customers/sales
- Drivers and units registration in Navision
- Direct pending actions to the corresponding area
- Follow up on delays in arriving to load, in loading at the terminals, in route to arrive with customers and download with the customers
- Provide the location of the units, either because it is requested to the hauler or because it is searched in the GPS page
- Deviations
- Find units for deliveries coordinated the same day
3
- PEG & EGU weekly fuel freight reconciliation (Thursday)
- Sending to Finance the weekly report reconciled with the haulers on a daily basis
- Reconciliation of the weekly freight report with the financial feedback
- Review of lubricant freight and weekly delivery to finance
4
- Purchase orders for biweekly freight payment for fuels and monthly for lubricants
- Biweekly freight report reconciled with scheduling, the haulers and finance
- Generation of purchase orders and entry in the OC report LOG
- Request for approvals
- Confirmation of approvals
- Sending approved orders and request for invoices to the haulers
- Request for payment passwords and constancies of retention to reception
- Sending of payment passords and constancies of retention to the haulers
- Follow up to the payment process
5
- Transport credit notes
- Review the F45 formats received from San Jose and Santo Tomas Terminals
- Follow-up, registration and issuance of form F152 Credit note of the missings that apply and those that do not apply collection (according to F45)
- Registration of information to the reports F254 Credit Notes Report and Missing Report (collection of missings to the haulers)
6
- Transport fuels reports
- Collection of delays during product deliveries F452
- Compilation of information for the evaluation of supplier performance (mechanical failures, missings, service level)
Preferred Education
- Mechanical, Chemical, Electrical or Industrial Technician.
Experience:
- Minimum 2-year experience working in industrial facilities in maintenance, production, logistics and/or transportation areas.
- Data bases management.
Skills:
- Knowledge of the country’s geography.
- Knowledge of software packages such as Windows, Word, Excel, Power Point.
- Comprehensive general knowledge of mechanics and logistics.
Competencies:
- Team work
- Customer oriented
- Analytical and organizational skills.
- Complex problem solving
- Effective communication
- Organized
Skills Required
- Minimum 2 years experience in industrial facilities (maintenance, production, logistics, or transportation)
- Database management experience
- Knowledge of country's geography
- Experience with Windows, Microsoft Word, Excel, and PowerPoint
- Experience using Navision or similar ERP for driver and unit registration
- Comprehensive general knowledge of mechanics and logistics
- Analytical and organizational skills, complex problem solving, effective communication, teamwork, and customer orientation
- Preferred education: Mechanical, Chemical, Electrical, or Industrial Technician
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The Company
What We Do
Puma Energy is a leading global downstream energy business, safely providing energy in more than 35 countries, primarily across central America and Sub-Saharan-Africa. Our downstream business segments include fuels, aviation, lubricants, LPG and bitumen. Our purpose is Energising Communities to help drive growth and prosperity by sustainably serving our customers’ needs in high potential countries around the world. What to find out more and be part of our Puma Energy team? Take a look at our latest job posts and get in touch!
