Systems Support Specialist – South-East Melbourne
Location: South-East Metropolitan Melbourne, VIC
Company: BGIS, Community Housing and Property Services
Employment Type: Permanent Full-Time, Hybrid, Core Business Hours
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About BGIS
BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across property, infrastructure and essential services.
With significant growth continuing across Victoria, we are creating new opportunities to support a recently acquired client and an important portfolio of residential properties across South-East Melbourne.
Purpose of the Role
BGIS is seeking a Systems Support Specialist to look after the BGIS Operating Platform, keeping data accurate and helping teams get the most out of it across a community-focused residential maintenance contract.
Reporting to the Performance & Reporting Manager, you will work closely with operational teams, finance, subcontractors, client representatives and external developers. You will solve system issues, support users and share clear reports that help the contract run smoothly.
The ideal candidate will be patient, curious and detail focused, with a talent for explaining systems in a friendly, practical way.
Key Responsibilities
- Look after the BGIS Operating Platform, including user access, data accuracy and system settings
- Review and resolve stalled, overdue or exception work orders
- Prepare and share operational, financial and performance reports
- Work with operational and finance teams so system processes support day to day delivery
- Partner with external developers and technology providers on enhancements and improvements
- Investigate and resolve system issues, data discrepancies and reporting anomalies
- Coordinate system testing so updates and releases roll out smoothly
- Support users with training, guidance and troubleshooting
- Reconcile operational data from different sources to keep reporting accurate
- Contribute ideas for automation, process improvement and system enhancements
Education, Experience & Skills
Essential:
- Experience administering business systems or work management platforms
- Experience reviewing and reconciling operational data
- Experience preparing performance and management reports
- Experience supporting system users and stakeholders
- Experience coordinating system testing or process improvement activities
- Strong analytical and problem-solving skills
- Clear communication and a supportive approach to helping others
- Attention to detail and data accuracy
- Proficiency in Microsoft Office and business systems
- Qualification in Business, Information Systems, Technology or a related discipline, or equivalent industry experience
- Full working rights in Australia
Desirable:
- Experience with work order management systems
- Experience in facilities management or maintenance operations
- Understanding of project management principles
- Experience working with trades or subcontractors
Workplace Arrangements
This is a permanent full-time position based in South-East Metropolitan Melbourne during core business hours.
A hybrid working arrangement is available, with some attendance at the regional office to support collaboration with teams and stakeholders.
Why Join BGIS?
Join a newly established team supporting an important community housing portfolio, where your work helps keep systems and data working well for the people who rely on them.
Key Benefits Include:
✔ Hybrid working arrangement
✔ Meaningful work supporting residential properties and communities
✔ Career development opportunities within a global organisation
✔ A supportive and inclusive team environment
✔ Spot recognition vouchers and a $2,000 employee referral bonus
✔ Access to Flare discounts across retailers, energy providers, utilities and more
✔ Fitness Passport access for you and your family
✔ Employee Assistance Program and wellbeing initiatives
✔ Two paid volunteer days each year
✔ Career opportunities through secondments and internal mobility
✔ Endorsed by WORK180 as an employer of choice for women
✔ Recognised as a Top 101 Workplace for Women in 2026 by WORK180
As a global leader in facilities management, asset management, project delivery and workplace solutions, BGIS manages over 50,000 client locations worldwide and employs more than 10,000 people globally.
How to Apply
If you are a curious and supportive systems professional who enjoys solving problems and helping others, we would love to hear from you.
BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, people with disability and people from culturally diverse backgrounds.
Eligibility
Applicants must have full working rights in Australia.
Apply Now
Join a newly established team delivering meaningful outcomes for communities across South-East Melbourne.
Explore more opportunities at https://apac.bgis.com/careers/
Skills Required
- Experience administering business systems or work management platforms
- Experience reviewing and reconciling operational data
- Experience preparing performance and management reports
- Experience supporting system users and stakeholders
- Experience coordinating system testing or process improvement activities
- Strong analytical and problem-solving skills
- Clear communication and a supportive approach to helping others
- Attention to detail and data accuracy
- Proficiency in Microsoft Office and business systems
- Qualification in Business, Information Systems, Technology, or a related discipline, or equivalent industry experience
- Full working rights in Australia
- Experience with work order management systems
- Experience in facilities management or maintenance operations
- Understanding of project management principles
- Experience working with trades or subcontractors
BGIS Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about BGIS and has not been reviewed or approved by BGIS.
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Healthcare Strength — Health coverage is often considered decent to competitive, with comprehensive medical and dental plans available in several markets. Some roles highlight strong health benefits as a standout component of the total package.
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Retirement Support — Retirement programs are viewed as solid, including employer 401(k) contributions in some U.S. positions and RRSP matching in Canada. Financial planning assistance adds to the perceived robustness of the offering.
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Leave & Time Off Breadth — Paid time off and parental leave are presented as meaningful parts of the package, with PTO that can increase with tenure and paid holidays in certain postings. Flex days and vacation entitlements are also advertised in some regions.
BGIS Insights
What We Do
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments. - BGIS is a global leader in integrated facilities management services. More than 600 million square feet of client portfolios spanning multiple markets including government, higher education, utilities, telecommunications, financial services, oil and gas, healthcare and information in the clouds. In addition to managing a diverse portfolio of office, retail, college, hospital and industrial assets, BGIS is a global leader in the management of data centers and other critical environments
