Specialist - Project/Programme Execution

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL Business Services

Role Overview

The Regional Project Co-Ordinator works as part of the Project Management Office, handling a variety of tasks related to the smooth operation of individual programmes of work and supporting the dedicated resources engaged in delivering the individual projects that form the programme.  Working with JLL Regional and Cluster Leads, the role provides administrative support in respect to the following activities:

• Onboarding of project management resources in JLL processes and standards, including onboarding and training in technology systems

• Monitoring data quality and implementing corrective measures to improve data quality

• Carry out project healthchecks, audits and other control / compliance functions in accordance with standard process

• Supporting reporting and communication activities

This role requires engagement with JLL resources based in the APAC countries that JLL operates

Roles and Responsibilities

Technology

• Arrange access and provide training / onboarding to new Project Managers in how to use JLL technology such as the JLL Project Management Information System and any relevant Client technology systems

• Undertake refresher or other ad hoc training as required

• Extract data and prepare standard reporting (using reporting functionality within JLL’s Project Management Information System)

• Ongoing administration of technology systems (access, troubleshooting, refresher / manage training in new features, monitor project closeout)

• Where included in role, use Client technology systems to capture data / undertake key deliverables

Data Quality

• Monitor / report on technology usage / adoption

• Monitor and Report on data quality in PDS / Client Systems

• Liaise with PDS delivery teams to identify and monitor the correction of data quality errors

Process & Procedures

• Undertake technical onboarding of PDS delivery teams in Client specific process, eg: invoice submission and approval, key project deliverables / templates, approval stage gates etc)

• Review project specific deliverables (documentation etc) prepared by Project Management teams and monitor compliance with Client process, templates etc

• Undertake Account specific health check (documents saved in correct locations etc, Mandatory Deliverables available, data quality achieved etc)

• Manage centralised document control activities (PMO Centre of Excellence up to date including centralised templates, Guidance notes, lessons learnt etc)

Reporting

• Manage on-account trackers for project approvals, PO's & Contracts, lessons learnt, etc

• Collate information as directed to support Account funding requests / business approval

• Prepare regular / ad hoc reporting as directed by PMO Lead

• Prepare meeting record / minutes (as directed)

Finance

• Contribute to on-account finance activities (and interface where required with Client Finance system) as directed (Reviewing invoices for accuracy before submission, track invoice status etc)

Data analysis and Management

• Review and assist in tracking projects against Account / Project KPI's including

  • Budget / Programme Compliance

  • Satisfaction Surveys / Medallia

  • Risk Reporting

  • Assist in project Benchmarking

Communications

• Support communication activities within Account

Core technical skills

• Familiar with using collaboration tools such as project management information systems, Microsoft teams, and cloud-based document management systems to achieve effective communication and coordination across different locations.

• Strong skills in organising and managing documents, including version control, document naming conventions, file sharing, and archiving to ensure efficient document workflows and retrieval.

• Experience in data entry and data analysis using spreadsheet software like Microsoft Excel to assist in data collation, tracking, and reporting activities.

Soft Skills:

• Clear and effective verbal and written communication skills.

• Demonstrate proactivity in delivering the role.

• Strong time management and ability to multitask - prioritizing tasks, manage deadlines for reporting, and handle multiple assignments concurrently.

• Detail orientated to accurately handle data, maintain document consistency, and ensuring overall accuracy of administrative tasks.

• Adaptability and Flexibility to changes in work priorities.

• Strong problem-solving skills to identify and resolve challenges / roadblocks

• Ability to work well as part of a virtual team, collaborating with individuals from varied backgrounds and locations, to facilitate effective cross-cultural communication across Asia

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.