Jobs at JLL

The Workplace Coordinator delivers high-touch workplace and client experiences at an onsite office. Responsibilities include handling employee and visitor enquiries, maintaining a welcoming reception presence, conducting floor walks and workplace readiness checks, supporting events, coordinating vendors, tracking feedback and service data, resolving issues, identifying risks, and contributing to continuous improvement across facilities and workplace services.

Lead data governance and quality workstreams for client transitions: gather requirements, define data structures, perform data quality assessments, document standards and processes, and communicate findings to account teams and clients.

Serve as client EHS representative for greenfield construction: set project-wide EHS standards, review/approve contractor EHS plans, audit implementation, monitor KPIs, chair coordination meetings, manage incidents and corrective actions, enforce compliance, lead training and competency programs, and report contractor performance to project leadership and clients.

Support daily general ledger accounting tasks including posting journal entries, booking bank statements, preparing monthly GL reconciliations, assisting month-end close, producing required documentation and reports, and collaborating with AP/AR/C2B and internal clients.

負責辦公室日常行政與櫃台服務：文件與郵件管理、接聽來電、接待來訪者、登記發放證件、處理包裹與客訴，並協助其他部門日常運作以提升客戶滿意度。

Supervise and perform maintenance of electrical, mechanical, plumbing and building systems (HVAC/CRAC, UPS, switchgear, BMS, fire, access, AV), handle client requests, inspections, vendor coordination, incident reporting and preventive maintenance.

Support end-to-end operational transformation by analyzing processes, defining requirements, supporting technology-enabled delivery, tracking portfolio governance and benefits, and producing executive materials and dashboards to drive measurable improvements.

Provide on-site accounting and administrative support including invoice and payment processing, general clerical tasks, document signing and tracking, phone support, file and records management, scanning and data entry, and assisting supervisors with assigned tasks.

Lead data governance and MDM strategy for a global client: establish policies, build stewardship programs, create data dictionaries, partner with IT/BI and stakeholders, reduce risk, and advise on governance best practices to improve data-driven decisions.

Perform budgeting and financial statement preparation, manage service charges, invoicing, payments and monthly AR, maintain records, ensure regulatory compliance, support procurement/tender processes, and assist management tasks.

Process company payments, manage petty cash, maintain daily records and monthly accounts receivable, use the general ledger system, prepare monthly balance sheet and profit & loss statements, and assist supervisors with assigned finance tasks.

Provide transaction and operational support to brokerage teams: manage leasing pipeline and database accuracy, submit deals for revenue recognition, generate invoices, manage accounts receivable and property marketing reimbursables, produce financial and business reports, and serve as liaison between brokerage, operations, finance, and clients.

Serve as first point of contact: answer and route calls, greet and guide visitors, manage reception area, book meeting rooms, handle mail and couriers, maintain supplies and records, assist with helpdesk and administrative tasks, support local events and compliance reporting.

Provide front-desk and office administrative support including document and mail handling, phone reception, visitor check-in, badge issuance, package processing, customer service and complaint handling, and assist other departments with daily operational tasks.

Coordinate and execute employee moves, desk assignments and occupancy changes; manage furniture and asset ordering; handle MAC trouble tickets; maintain accurate headcount forecasting, records and reports; liaise with HR, FM team, suppliers and stakeholders; ensure H&S compliance and confidentiality.

Manage and supervise subcontractor works on-site, ensure compliance with RAMS and permit-to-work processes, complete and archive subcontractor work packs, perform audits, liaise between subcontractors, JLL and client, and attend required safety training.

Manages property-level accounting and finance operations, including vendor invoices and payments, tenant billing, collections, reconciliations, GST and TDS compliance, financial statements, budgeting, cash flow, reporting, and statutory requirements. The role coordinates with property managers, auditors, vendors, tenants, authorities, and back-office accounting teams while maintaining accurate records and internal financial controls.

Manage end-to-end commercial real estate lease transactions across APAC, coordinating brokers, legal teams, lease administration, and corporate clients. Track critical dates, prepare financial analyses and governance reports, negotiate transaction terms, provide market intelligence, and support portfolio strategy. The role requires strong client communication, Excel-based financial modeling, multi-market coordination, and knowledge of APAC lease structures.

Provide administrative and operational support for facilities teams: manage records and data sources, prepare reports and analyses, support ETL and BI reporting, ensure data accuracy, assist project planning and communications, and streamline operational processes.

Process and reconcile vendor invoices across European entities, manage vendor communications and statement reconciliations, support outgoing payment bank reconciliations, resolve AP discrepancies, and collaborate with colleagues in Poland and India to meet SLAs and internal client service expectations.