Senior Paralegal Specialist - Immigration

Job Description

The Senior Paralegal Specialist-Immigration in the Wolters Kluwer Global Law and Compliance Department (GLCD): i) supports the immigration legal function and Human Resources Department in North America with the execution of immigration documentation, processes, communications, and filings required to enable qualified foreign nationals to be employed by Wolters Kluwer in the United States; ii) supports in-house employment counsel; and iii) provides support for other GLCD projects as needed. The Senior Legal Specialist serves as a primary point of coordination among Human Resources, recruiting, foreign nationals, internal legal stakeholders, and external immigration counsel. The role requires evaluating immigration matters, applying established legal frameworks and internal policies, identifying compliance considerations, and determining the appropriate handling and escalation to the program manager and in‑house counsel. This role also assists the program manager and in-house counsel with other tasks and special projects as needed. Successful candidates will demonstrate the ability to organize, manage, and execute on complex projects.

RESPONSIBILITIES

• Administer and support the Company’s U.S. employment‑based immigration legal programs in accordance with applicable laws, regulations, and internal policies.
• Manage, prepare, and respond to a high volume of immigration filings and communications.
• Coordinate, prepare, and process nonimmigrant and immigrant visa matters (including H‑1B, L‑1, E‑3, PERM, I‑140, and I‑485), and review work product for consistency with Company policies and program objectives.
• Evaluate non‑routine and complex immigration scenarios by analyzing multiple sources of information (case intake, immigration documentation, policies) to determine and execute the appropriate courses of action.
• Exercise discretion in managing communications with foreign nationals and internal stakeholders, including determining when matters require escalation to legal counsel.
• Identify immigration compliance risks and recommend mitigation strategies or process improvements.
• Support responses to complex Requests for Evidence from USCIS by coordinating factual development, issue analysis, and communications with counsel.
• Maintain and oversee immigration‑related systems and records to support compliance, reporting, and audit readiness.
• Prepare and analyze immigration program reports and metrics to support decision‑making by legal and HR leadership.
• Maintain and update immigration procedures, guidance materials, and knowledge resources; communicate regulatory or policy updates to stakeholders.
• Perform administrative and document‑management tasks associated with immigration filings as needed to support program execution.

QUALIFICATIONS

• Bachelor’s degree from an accredited college or university.
• 3+ years experience in legal operations for an immigration services provider, law firm or in-house legal department.
• Hands-on employment-based immigration preparation experience (work visas, perm, and green cards; H-1B, L-1, etc)
• Self starter - ability to adapt quickly and manage cases using sound judgement and time management with minimal direction.
• Experience using and maintaining case management software (ie INSZoom, etc)

• Deep understanding of legal technology, process management, and knowledge management, preferably in a corporate or law firm environment.
• Track record of successfully managing and delivering cross-functional projects, from inception to completion.
• Excellent communication, presentation, and interpersonal skills, with the ability to communicate effectively with various levels of stakeholders, both technical and non-technical.
• Analytical, organized, and detail-oriented, with the ability to solve problems creatively and efficiently.
• Demonstrated ability to exercise independent judgment in administering compliance‑driven legal programs and resolving non‑routine issues.
• Ability to assess complex fact patterns, apply established legal frameworks, and determine appropriate courses of action.
• Experience with H and L nonimmigrant visas and employment based permanent residency processes.
• Knowledge of immigration law and regulations in North America
• Paralegal certificate from an accredited college or university, a plus.

TRAVEL REQUIREMENTS: N/A

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation:

Compensation range listed is based on primary location of the position.  Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process. 

Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request.