Senior Administrative Coordinator

Job Description:

Bring your project management and administrative expertise to a role that helps advance meaningful human research. As a Senior Administrative Coordinator with the Human Research Protection Program (HRPP), you’ll serve as a key partner to investigators, study teams, committee members, physicians, and executive leaders. This highly collaborative role combines multi-project management, complex calendar coordination, and administrative support with the opportunity to contribute to the IRB, Research Integrity, and Research Conflict of Interest programs. Experience supporting physician and executive leadership calendars is important.

This is an exciting opportunity for a highly organized professional who thrives in a fast-paced environment and enjoys balancing complex priorities. You'll manage calendars, coordinate meetings and communications, track key initiatives, support payroll and operational processes, and serve as a trusted resource to stakeholders across the organization. Your work will directly contribute to the efficiency, compliance, and success of research programs that advance healthcare and improve lives. If you are detail-oriented, proactive, and passionate about supporting meaningful work, we invite you to join our team.

Work Schedule

• Hybrid role – Position requires on-site presence typically 3 days a week in office and two remote days. The office is located at the Gardner Transformation Center.
• Core business hours: Monday–Friday, 8:00 a.m. – 5:00 p.m.

Essential Functions

• The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.
• Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments. 
• The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. 
• May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.
• The Administrative Coordinator - Senior may supervise other Administrative Coordinators.

Skills

• Project Management
• Department Management
• Calendar Management
• Schedule Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

Required Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

• Demonstrated project management experience, including successfully managing multiple projects and competing priorities.
• Prior experience managing complex calendars for physician and executive leadership.
• Associate degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a healthcare setting.
• Experience with spreadsheets and presentation software.
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).  

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. 
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. 
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. 
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. 

Location:

Work City:

Work State:

Scheduled Weekly Hours:

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. 

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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All positions subject to close without notice.