With a passion for excellence and a focus on client success, InterSystems provides data management, strategic interoperability, and analytics platforms used in healthcare, financial services, government, and other industries. In selected countries, InterSystems also offers unified healthcare applications, based on its core technologies, that deliver on the promise of connected healthcare. Founded in 1978, InterSystems is a privately held company headquartered in Cambridge, Massachusetts (USA), with offices worldwide, and its products are used daily by millions of people in more than 100 countries. For more information, visit InterSystems.com.
The Senior Administrative Assistant will support the Sales Department in an administrative capacity.
Responsibilities:
- Making travel reservations – flights/hotels/car rental – directions, etc.
- Creating expense reports for Sales personnel, scanning receipts, and making sure they are submitted and processed in a timely manner.
- Scheduling meetings/conference calls for Sales personnel with our senior management and external contacts – securing a conference room as required.
- Manage executives’ calendars.
- Ordering/serving refreshments for meetings – making sure room is clean when meeting is over.
- Organizing off site dinners for client entertainment as necessary.
- Client conventions/tradeshows – taking care of various paperwork/applications/attendance fees – working with our Sales personnel and the convention contacts to make sure all the various details are covered and deadlines met - registering attendees – working with Finance/senior management to get cost approvals and the necessary checks cut – securing hotel accommodations and travel for ISC attendees.
- Working with Marketing to ship booths/literature/giveaways, etc. – ordering door prizes – travel/hotel reservations as required for the meeting - sharing information that attendees from other departments need to also attend the meetings.
- Attendance tracking for Sales – Cambridge and off-site.
- Phone coverage – in Sales and as required elsewhere.
- Handling inquiries from clients when sales person is unavailable – providing the information required or finding someone who can handle the inquiry.
- Putting literature packs together for Sales personnel for use in sales calls and for the various conventions/tradeshows they attend. Working with Facilities to get them delivered to the correct destination.
- Ordering various office supplies for own use and that of the people this person supports.
- Distributing mail/magazines as they are delivered.
Qualifications:
- 10+ years experience supporting others
- Extreme attention to detail and strong organizational skills
- Personable over phone, email, and in person
- A professional, service oriented attitude
- Previous experience supporting a Sales team/organization is desirable.
Education:
- Bachelors degree preferred
We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.
About InterSystems
InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.
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What We Do
InterSystems builds the software that makes complex systems work—reliably, securely, and at scale. For more than 45 years, we’ve been the information engine behind some of the world’s most mission-critical applications in healthcare, government, and business. Our data management, integration, and analytics technologies help organizations connect disparate systems, turn data into insight, and deliver better outcomes. From enabling interoperable healthcare and advancing clinical care, to powering national infrastructure and large-scale enterprise systems, our technology is used every day by millions of people in more than 80 countries. What sets InterSystems apart is not just what we build, but how we build it. We focus on long-term innovation, deep engineering excellence, and solving hard problems that truly matter. Our teams work closely with customers to tackle real-world challenges—often behind the scenes, but always at the heart of what keeps essential systems running. If you’re motivated by meaningful work, technical depth, and the opportunity to have a global impact, you’ll find it here.
Why Work With Us
Because we are a profitable, privately-held software company, we place our clients first in everything we do. You’ll work on meaningful, complex problems alongside deeply curious experts in a culture that values learning, ownership, and long-term growth—without the pressure of quarterly Wall Street demands.
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For the first 3 or 6 months (experience and role dependent), we ask our employees to work in the office 5 days a week. After that time, our employees receive 24 work from home Fridays to use at their discretion throughout the year.
