Recruitment Administrator

Role Overview

We are looking for a highly organized, detail-oriented Recruitment Administrator to support the administrative and financial processes of our client's recruitment operations.

This role is ideal for someone with experience in administration, invoice processing, purchase orders, data management, and stakeholder coordination who thrives in a fast-paced, deadline-driven environment.

You will play an important role in ensuring accurate financial transactions, efficient recruitment administration, and smooth coordination with recruitment teams, commercial managers, and clients.

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
  
• Comprehensive HMO + 1 free dependent
• 30 days paid leave (vacation, sick and wellness) - with cash conversion
• Real growth — workshops, training and clear career pathways
• Great culture — team events, employee fairs, and monthly games with exciting prizes
• Tenure rewards — milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Review, verify, troubleshoot, and process medical, training, and special invoices, ensuring accuracy and compliance.
• Prepare and coordinate new purchase order (PO) requests, PO variations, and one-off payment requests.
• Process monthly chargebacks, account transfers, and debit/credit reconciliations.
• Monitor and manage employee demobilisation processes, including system updates, reporting, and coordination with recruitment managers.
• Maintain and organise shared email inboxes, respond to invoice and demobilisation queries, and ensure timely resolution of requests.
• Coordinate with recruiters, commercial managers, procurement teams, and other stakeholders to ensure smooth administrative operations.
• Maintain accurate records, monitor pending requests, and ensure all assigned tasks are completed within established deadlines.
• Provide additional administrative and operational support as required.
  

What We're Looking For:

• Bachelor's degree in Business Administration, Financial Management, or a related field.
• Experience in administration, data management, financial processing, or similar roles.
• Background in invoice processing, purchase orders, billing, or reconciliations is an advantage.
• Proficiency in Microsoft Excel and Outlook.
• Familiarity with Avature, JD Edwards (JDE), DocuSign, or Power BI is an advantage.
• Strong attention to detail, organisational skills, and ability to meet deadlines.
• Good written and verbal English communication skills.
• Ability to handle multiple priorities and coordinate with different stakeholders.
  
• Willing to work full-time onsite in Arcovia, Brgy. Ugong, Pasig City (Monday-Friday, 7:00 AM - 4:00 PM).
  

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.