PTP Finance Administrator

• Reception of documents already registered by the secretary office; 

• Opening letters and boxes with documents, placing stamp date on the documents; 

• Printing documents out from the generic e-mail boxes dedicated to the particular countries as well as putting stamp date on the already printed documents; 

• Segregation of documents according to TB and document type; 

• Barcoding documents; 

• Scanning documents to Easy Capture Plus application; 

• Preparing Scanning Summary Sheet Report and sending it out to the respective people given in the distribution list of the particular country; 

• Review of Error Upload Report and if required, reprocessing the missing barcodes; 

• Rescanning documents on request of OCR/IP/HD Teams; 

• Sending documents to external archive companies or to the sites; 

• Sending incorrectly issued documents back to the suppliers (incorrect address of the plant, incorrect VAT registration number, missing pages, unreadable document) – if required; 

• If required – communication between internal Aptiv departments, suppliers and Aptiv employees, replying to e-mails concerning scanning issues; 

• Preparing documents and testing the new scanners; 

• Preparing/updating scanning procedure; 

• If required – data validation in SAP system; 

• Preparing freight documents for scanning according to Control Pay procedure: 

• Barcoding documents using labels dedicated to Control Pay project; 

• Preparing FBA reports for Control Pay Team; 

• Review of both “rescan” and “out of scope” reports and if required, rescanning documents to the appropriate system. 

• Internal audit activity – choosing sample documents from the controlled scanning team and checking whether these items were correctly and timely uploaded to the relevant system; 

• Reconciliation process of documents received in electronic format (validating the number of successfully processed documents, reporting and checking whether suppliers have signed up for e-mail invoicing process for the respective plant of Aptiv); 

• Prioritizing and categorizing tasks ; 

• Performing activities delegated by supervisor promptly and diligently; 

• Proactive approach to performed task. 

Requirements:

• Good command of English language

• Experience in AP or accounting background would be an asset

• Working knowledge of MS Office (in particular Excel) 

• Ability to manage issues and seek resolution

• Reliable, accurate in observing work instructions  

• Good communication and customer service skills 

• Ability to establish good relationships ; intercultural competence

• Knowledge of ERP systems (SAP)  would be an asset

• Degree in accounting/finance would be an asset

Why join us?

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.

• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.

• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

Your Benefits at Aptiv:

• Private health care (Signal Iduna) and Life insurance for you and your beloved ones

• Well-Being Program that includes regular webinars, workshops, and networking events

• Hybrid work (min. 47 days/yr of remote work, flexible working hours)

• Employee Pension Plan paid by the employer (you get + 3,5% on each gross salary)

• Access to sports groups and Multisport card

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