Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam?
We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us!
The Opportunity
- Fixed-Term 3 month
- Flexible Location (Melbourne, Sydney)
At Vocus, we're connecting Australia through technology and infrastructure that matters. Behind every great customer and employee experience is a strong People & Culture team, and we're looking for a detail-oriented People Operations Project Administrator to support an important employee records migration project.
This is an excellent opportunity for someone early in their HR career, currently studying Human Resources, or recently graduated and looking to gain practical experience within a People & Culture team. You'll work closely with our People & Culture Operations Lead, supporting the review, organisation and migration of employee records while developing a solid understanding of People Operations processes.
About the Role
This project-focused role combines foundational HR administration with document management, file migration and quality assurance activities. You'll play a key role in ensuring employee records are accurately maintained, securely stored and aligned with organisational standards.
Success in this role requires strong attention to detail, the ability to work methodically through high-volume tasks, and an understanding of the employee lifecycle, including the documentation generated throughout an employee's journey with the organisation.
What you'll be responsible for
- Review employee records against established checklists, naming conventions, filing structures and retention requirements.
- Migrate employee documentation across approved storage locations, including network drives and SharePoint.
- Verify records are correctly filed against the appropriate employee and lifecycle event.
- Identify and resolve, or escalate, missing, duplicated, misfiled or incomplete documentation.
- Recognise and manage common People & Culture documentation, including:
Employment contracts
Contract variations
Onboarding documentation
Remuneration and position change records
Leave-related documentation
Employee exit records
- Maintain migration trackers, issue logs and project records.
- Conduct quality assurance checks to ensure records are complete, readable, correctly named and stored appropriately.
- Support general People Operations administration activities, including electronic filing, document preparation and data validation.
- Independently complete allocated work while adhering to agreed quality standards.
- Handle confidential employee information with discretion and in accordance with privacy and security requirements.
- Contribute ideas and recommendations to improve filing structures, processes and project efficiency.
What you'll bring to the role
You are organised, reliable and enjoy working with detail. You're comfortable navigating systems and files, can follow established processes, and have the confidence to raise issues when something doesn't look right.
- A general understanding of the employee lifecycle and employment documentation.
- Experience in HR, People Operations, payroll, administration or records management, or current/recent study towards an HR qualification.
- Strong digital literacy and confidence working with folders, network drives, SharePoint and document management processes.
- Experience using Microsoft 365 applications including Outlook, Teams, Word, Excel and SharePoint.
- Experience with Dayforce or another HRIS/HCM platform (desirable but not essential).
Skills & Attributes
- Strong critical thinking and problem-solving skills.
- Exceptional attention to detail and commitment to accuracy.
- Ability to quickly learn processes and work independently.
- Strong organisational skills and consistency when managing repetitive tasks.
- Sound judgement and escalation skills.
- Clear written and verbal communication skills.
- Professionalism and discretion when handling sensitive information.
- Collaborative approach and ability to work effectively within a national team.
Working Arrangements
- Location flexibility across Melbourne or Sydney.
- Flexible daily start and finish times by agreement.
- Comprehensive training and onboarding support provided.
- Hybrid work arrangements may be available following initial training, subject to project requirements.
- Candidates must be available through to mid-January 2027.
- No work is expected on public holidays or agreed company shutdown days during the Christmas and New Year period.
What We Offer
Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:
- Diverse and dynamic teams with a supportive and inclusive culture.
- Supportive career development plans with comprehensive ongoing training, support, and development opportunities.
- Flexible hours and a hybrid working environment
- Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.
- Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, study leave, and 5 extra days of Vocus leave each year, plus more.
- Study assistance programs to excel your personal growth, learning and development.
- Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.
Working at Vocus is never just a job – it’s personal. We’re crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business.
We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people’s lives.
With us, you’ll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment.
About Us
As Australia’s specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities.
Ready to take the next step?
If you like the sound of this role and think you’d do a great job, but are worried you don’t tick every box, we encourage you to back yourself – we know that diverse groups are less-likely to apply for roles they’re not 100% qualified for, but just as likely to succeed at them!
We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability.
If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process.
Skills Required
- General understanding of the employee lifecycle and employment documentation
- Experience in HR, People Operations, payroll, administration, or records management, or current/recent study toward an HR qualification
- Strong digital literacy and confidence working with folders, network drives, SharePoint, and document management processes
- Experience using Microsoft 365 applications, including Outlook, Teams, Word, Excel, and SharePoint
- Strong critical thinking and problem-solving skills
- Exceptional attention to detail and commitment to accuracy
- Ability to quickly learn processes and work independently
- Strong organisational skills and consistency when managing repetitive tasks
- Sound judgement and escalation skills
- Clear written and verbal communication skills
- Professionalism and discretion when handling sensitive information
- Collaborative approach and ability to work effectively within a national team
- Experience using Dayforce or another HRIS/HCM platform
- Availability through to mid-January 2027
What We Do
Vocus Group is an ASX-listed, vertically integrated telecommunications provider serving Australia and New Zealand. It delivers business-focused connectivity and communications services, supported by a secure fibre network developed through sustained investment and strategic acquisitions. Vocus describes itself as one of Australia’s largest network infrastructure providers, operating telecommunications infrastructure for customers across its two primary markets and a broad business customer base.
