Nimbyx and EviSmart™ are reimagining the future of dentistry through AI-powered workflow automation and CAD design outsourcing. Trusted in over 26 countries, our mission is to make dental care smarter, faster, and better — and we’re achieving it through powerful technology that connects dentists, labs, and manufacturers worldwide.
But world-class technology is only as strong as the people who support it — and that’s where you come in.
What You’ll Do
We’re looking for a hands-on Executive Assistant & Project Coordinator who thrives in a fast-paced, ever-changing environment. This isn’t your typical EA role — the right person is resourceful, gritty, and adaptable. You’ll wear many hats — calendar guardian, project driver, problem solver, and trusted partner to the CEO. If you like being at the center of the action, finding smart solutions, and getting things done no matter what, this role is for you.
In this role, you will:
- Serve as the right hand to the CEO: manage calendar, priorities, and communications so nothing slips through the cracks.
- Anticipate needs, troubleshoot issues before they become problems, and ensure the CEO is always one step ahead.
- Lead and coordinate cross-functional projects (ops, legal, finance, product), build timelines, assign owners, track follow-ups, and push things forward.
- Handle travel, logistics, and other critical details with precision and care.
- Own special initiatives: event coordination, internal branding, or presentation materials when needed.
- Connect the dots between teams to ensure alignment and clarity.
- Keep the leadership updated: progress reports, next steps, and highlight any blockers.
Who We’re Looking For
- You have 3-5+ years in an Executive Assistant, Project Coordinator, or similar supporting role, ideally in a fast-paced or startup environment.
- Exceptional organizational skills — you thrive when juggling multiple priorities and deadlines.
- A clear and proactive communicator who stays calm under pressure.
- You bring strong judgment, resourcefulness, and a bias for action.
Nice to Haves
- Experience working in high-growth companies or startup environments.
- Familiarity with project management tools like Asana, Notion, Trello, etc.
- Experience or interest in tech / healthcare / operations contexts.
Why Join Us?
- Be part of a mission-driven company making real impact in dental tech globally.
- High visibility role: work directly with leadership, and real opportunities for growth into operations/management roles.
- Collaborative, fast-moving culture where your ideas and execution matter.
- Competitive salary + benefits + the chance to build and own projects.
Ready to Make Things Happen?
If you’re excited to do big things, want to support and lead, and are ready to be part of something that changes the game in dental care — we want to hear from you.
Top Skills
What We Do
EviSmart is the world's leading AI-Powered Dental Workflow Automation and Dental CAD Design outsourcing company. Trusted by labs and dentists in over 26 countries, our mission is to make dental care smarter, faster, and better — for everyone.
We're reimagining dentistry by intelligently connecting the dental workflows —dentists, lab technicians, and manufacturers—with automation and seamless integration.
