The Role
Support project managers by managing project documentation, coordinating meetings and schedules, tracking action items and procurement, compiling status reports, and assisting with project closeout and contract administrative tasks in a facilities environment.
Summary Generated by Built In
This position is ideal for an organized professional looking to build a career in project management within a high-speed, technical facilities environment.
Responsibilities1. Administrative and Documentation Control
- Project Documentation Management: Manage the centralized repository for all project files, including contracts, permits, schedules, drawings, reports, and meeting minutes, ensuring proper version control and easy accessibility for the entire team.
- Correspondence: Draft, format, and distribute official project correspondence, memoranda, and internal communications on behalf of the Project Managers and Director.
- Contract Support: Assist the Project Managers with administrative tasks related to vendor onboarding, drafting work orders, and tracking insurance and compliance documentation.
- Information Flow: Ensure the seamless flow of critical information between the Project Managers, the Due Diligence team, the Project Drafter, and the on-site operational teams.
2. Schedule and Logistical Support
- Meeting Coordination: Schedule and coordinate all project meetings (internal and client-facing), prepare agendas, attend sessions, and distribute detailed meeting minutes and action items promptly.
- Timeline Support: Assist the Associate Project Manager and Senior Project Manager with updating and maintaining high-level project schedules, inputting data, and monitoring critical path activities.
- Travel and Expense: Coordinate travel arrangements and process expense reports for the Project Management leadership team.
- Procurement Support: Initiate and track requests for purchase orders for project materials and services, working closely with the Accountant and Procurement department to expedite delivery.
3. Reporting and Closeout
- Status Reporting: Compile data from various sources (schedules, budgets, action logs) to assist the Project Managers in preparing regular project status reports for executive review.
- Action Tracking: Maintain and follow up on critical action item lists (AILs), ensuring assigned team members complete tasks by their deadlines.
- Project Closeout: Assist in the formal project closeout process, including archiving documentation, reconciling final accounts, and gathering lessons learned feedback for future deployments.
Qualifications
- Associate’s degree required; bachelor’s degree in business, Communications, or Project Management preferred.
- At least 2 years of experience in a Project Coordinator, Project Administrator, or Executive Assistant role supporting a multi-project environment, preferably in construction, facilities management, or corporate real estate.
Technical Proficiency:
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated experience with project management or scheduling software (e.g., SharePoint, MS Project, Asana, SmartSheet).
- Attributes: Exceptional organizational skills, outstanding verbal and written communication abilities, a proactive approach to problem-solving, and a high level of discretion.
- Travel: Minimal travel required (up to 10%), primarily for team meetings or local site documentation support.
Pay: $44,000 - 57,000 annually
The pay listed is the salary range for this position. Any specific offer will vary based on the successful
applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management
About Us ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.
ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.
For more information, visit www.abm.com
Skills Required
- Associate's degree
- Bachelor's degree in Business, Communications, or Project Management
- At least 2 years experience as a Project Coordinator, Project Administrator, or Executive Assistant supporting a multi-project environment
- Experience in construction, facilities management, or corporate real estate
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with project management or scheduling software (SharePoint, MS Project, Asana, SmartSheet)
- Exceptional organizational skills, strong verbal and written communication, proactive problem-solving, and high level of discretion
ABM Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ABM Industries and has not been reviewed or approved by ABM Industries.
-
Healthcare Strength — Health coverage includes medical, dental, and vision, with some options described as strong (including no‑deductible choices) and added features to support condition management alongside expanded wellness benefits. Programs such as an Employee Assistance Program and FSA/HSA options further support physical and mental wellbeing.
-
Retirement Support — A 401(k) savings plan with company match and immediate vesting supports long‑term savings. Complementary protections like life, AD&D, and disability insurance bolster financial security.
-
Wellbeing & Lifestyle Benefits — Perks such as paid holidays, vacation and sick/bereavement time, commuter benefits, and discount programs are part of the offering. An emergency relief fund for financial hardship provides additional practical support for eligible employees.
ABM Industries Insights
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Commercial Cleaning Service That Shines There’s more to janitorial services than a mop hitting the floor. Environmental concerns and new technologies have taken commercial cleaning service to a new level. ABM Janitorial Services combines today’s technology with more than 100 years of innovative experience. That means we can offer you a full range of solutions based on your individual needs – at one site or for multiple locations nationwide. Our uniformed, trained workers use our private label cleaning products and the best equipment for doing the job right. Quality work is reinforced through inspections, detailed record keeping, and exception reporting. Choose ABM for your janitorial services today.
