The Role
Supports security project managers with project tracking, document control, meeting coordination, stakeholder follow-up, reporting, scheduling, site access, commercial records, and project closeout documentation. The role requires strong organization, communication, attention to detail, and proficiency with spreadsheets and office productivity tools. Projects involve physical and electronic security systems, contractors, suppliers, and internal teams.
Summary Generated by Built In
Our Company
Why Join EOS?
EOS IT Solutions is a global technology and logistics company, providing collaboration and business IT support services to some of the world's largest industry leaders. We deliver forward-thinking solutions based on multi-domain architecture, with customer satisfaction and a commitment to exceptional service at the heart of everything we do.
As a truly international IT provider, we are proud to deliver our services through global simplicity and trusted transparency, while continuing to invest in and support our employees and partners.
Role OverviewWe are seeking an organised, proactive Project Administrator to support security project managers (EPMs) with day-to-day administration. You will keep information current, follow up agreed actions and prepare the records the team needs to deliver its projects. This role suits someone who enjoys bringing order to busy workloads and helping a team stay on top of commitments.
Key ResponsibilitiesProjects cover physical and electronic security systems, including access control, CCTV/video surveillance, intruder alarms, intercoms, electronic door hardware and associated security infrastructure.
- Maintain trackers. Update project status, milestones, forecast and actual dates, device counts and actions using confirmed EPM and delivery-team updates.
- Control documents. Organise project folders, contact lists, drawings, reports and correspondence using agreed naming, version control and access requirements.
- Coordinate meetings. Arrange meetings, prepare agendas, capture decisions and minutes, and follow up actions with named owners and due dates.
- Follow up stakeholders. Chase updates and missing information from system integrators, contractors, suppliers and internal teams; raise overdue items and blockers with the EPM.
- Prepare reporting. Compile weekly status updates and summaries of milestones, risks, overdue actions and missing information for EOS Leadership review.
- Coordinate key dates. Arrange design reviews, site activities, audits, commissioning and handover meetings; flag missing dates, dependencies or scheduling conflicts.
- Support site access. Coordinate onboarding information, access requests and induction bookings through the approved client process, ahead of planned site attendance.
- Support commercial administration. Maintain quotation, purchase order, invoice and delivery records; follow up with procurement and finance and flag discrepancies for EPM review.
- Prepare closeout records. Collect as-built drawings, test results, defect updates, training records and handover documents; identify gaps and track them through to completion.
- Relevant experience in administration, project support, document control or operations, with examples of accurate work and dependable follow-up.
- Confidence using Google Workspace and Microsoft Office, particularly Sheets or Excel for sorting, filtering, basic formulas and structured trackers.
- Clear written and verbal communication, including concise emails, meeting minutes and progress updates.
- Strong organisation and attention to detail, with the ability to prioritise competing tasks across several projects.
- Initiative to seek missing information, ask questions and escalate issues promptly while working within agreed responsibilities.
- Discretion when handling sensitive project information and a willingness to learn security terminology and client processes.
- Experience supporting electronic security, construction, facilities, engineering or technology projects.
- Familiarity with Smartsheet, Jira, document management systems or a structured project management office.
- Exposure to procurement records, audit coordination or project handover documentation. A relevant qualification is helpful but not essential.
Why Join EOS?
At EOS, you will have the opportunity to work alongside experienced project professionals in a collaborative and innovative environment. We are committed to supporting employee growth and development, providing opportunities to build new skills and gain exposure to complex global projects.
Belonging at EOSEOS is committed to creating a diverse and inclusive workplace where everyone feels respected, valued, and empowered to achieve their full potential. We are proud to be an equal opportunity employer and welcome applications from all qualified individuals regardless of gender, gender identity or expression, age, race, ethnicity, national origin, religion or belief, sexual orientation, disability, marital or civil partnership status, political opinion, or any other characteristic protected by applicable law.
We believe that diverse perspectives, experiences, and backgrounds strengthen our organisation and contribute to better outcomes for our employees, customers, and partners around the world.
#INDAPAC #LI-Onsite
Skills Required
- Relevant experience in administration, project support, document control, or operations
- Accurate work and dependable follow-up across competing tasks
- Proficiency with Google Workspace and Microsoft Office
- Proficiency with Sheets or Excel, including sorting, filtering, basic formulas, and structured trackers
- Clear written and verbal communication, including emails, meeting minutes, and progress updates
- Strong organization and attention to detail
- Ability to prioritize competing tasks across several projects
- Initiative to seek missing information, ask questions, and escalate issues promptly
- Discretion when handling sensitive project information
- Willingness to learn security terminology and client processes
- Experience supporting electronic security, construction, facilities, engineering, or technology projects
- Familiarity with Smartsheet, Jira, document management systems, or a structured project management office
- Exposure to procurement records, audit coordination, or project handover documentation
- Relevant qualification
EOS IT Solutions Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about EOS IT Solutions and has not been reviewed or approved by EOS IT Solutions.
-
Leave & Time Off Breadth — PTO, sick time, and paid holidays are part of the standard package, with some roles highlighting generous PTO and quick eligibility. Time-off availability is complemented by sick leave access across locations.
-
Flexible Benefits — Flexible scheduling is available in certain roles and sites. Benefit start dates can be quick after hire in multiple cases.
-
Parental & Family Support — Family medical leave is included among listed offerings. This sits alongside core medical, dental, and vision coverage.
EOS IT Solutions Insights
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
EOS IT Solutions is a family run Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture. As a top-tier partner with Cisco, Juniper, Dell, Arista, HP, Pure Storage, Palo Alto, and many others, we have grown to become a market leader in IT Supply chain, AV Installation and International Deployment. We also continue to expand our service offerings into Security, Data Centre, and Enterprise Networking. Our Managed Services simplify complex processes and improve productivity across all business functions under a single purchase order.
