The Role
Manage planning, budgeting, and performance review for Facilities Management & Administration. Prepare OPEX/CAPEX forecasts, monitor expenditures vs. budget, track contracts and vendor spend, compile KPIs and reports, interface with partners, finance, and regulators, and support integrated planning via MS Project/Primavera.
Summary Generated by Built In
SERVICE DIMENSIONS
- To coordinate the planning, budget process and performance review of all the departments in the Facilities Management & Administration Division thereby ensuring that planned activities are on schedule, performance is within approved budget and ease of cost recovery for the Company.
- Follow up FM&A contracts status to ensure contracts are renewed as and when due, without falling into regularisation.
- Ability to interpret the technical issues into financial figures understandable by all concerned.
- Ability to manage departments budget expectations, especially in budget cuts and arbitrations.
- Tasks are usually deadline driven and could be on short notice to meet both corporate and partners’ requirements.
- Information gathering from various technical personnel cutting across various departments could be daunting.
- Frequent misunderstanding with the technical persons especially in periods of budget cutting.
- KPIs for weekly/monthly reports and work programmes from technical departments are compiled, monitored and analyzed for GS division.
- Interface with government agencies and regulatory bodies.
- Interface between vendors with payment issues and finance department.
- Readiness to travel at any time for duties relating to the division.
- Thoroughness in the discharge of duties is very important to eliminate complications on the job and existing work procedures.
- Good interpersonal relationship management, patience and understanding with internal and external partners
ACTIVITIES
Budget and Reporting
- Responsible for receiving from NUIMS yearly, approved and OML130 Projects.
- Works with Partners & Authorities Relations Division, Finance review yearly financial performance (General Investments Supply Chain Management).
- Prepares Five years budget plan for FM&A Division (Pluri-annual Actively supports and works with Sectional Heads/Managers of their budgets.
- Develop, formulate and recommend budget defense strategies FM&A Division.
- Monitor actual expenditure vs. budget, analyze variances, and recommend corrective actions.
- Monthly reports of FM&A budget performance in liaison with Responsible on areas to strengthen.
- Track contract costs, service charges, and vendor spend optimization.
Interfacing with Partners and other departments
- Visits Lagos when necessary to participate in Quarterly Division and NUIMS.
- Drives Duet meetings. Conducts two nos. weekly meetings to Payment (P2P) meeting with CPNC, Finance and FM&A the internal processes before invoicing/payment.
- Assists in preparing slides for CC1 / CC2 presentations contracts in FM&A Division.
- Prepares Weekly/ Monthly report on the progress of key projects to Management in MS Project Application.
- Works with Internal Control and the Decentralized Buyers in FM&A to ensure that all POs and SPRs processed are in line with the DOA.
- Performs over-sight functions on the activities of eJPC creators and ensures that FM&A contractors are paid on time.
Planning
- Coordinate the preparation of annual FM&A budgets (OPEX & CAPEX) aligned with corporate targets and asset requirements.
- Develop medium- and long-term financial plans, forecasts, and cost scenarios.
- Prepares on monthly basis FM&A integrated planning schedule and updates and ensures that project activities are properly captured and posted on time.
- Consolidate inputs from maintenance, real estate, administration, and project teams into a coherent business plan.
- Prepare and follow up FM&A planning via enterprise tool like Primavera, aligning resources, schedules and operations through integrated planning and forecasting processes.
- Prepares weekly KPIs for the department and ensures that activities of the former are properly captured for Divisional meetings.
- Carries out any other duties as may be assigned by hierarchy from time to time.
ACCOUNTABILITIES
- Coordinates the preparation of Facilities Management & Administration Division corporate and partners budget to ensure timely submission and approval.
- Coordinates the preparation of FM&A Division budget performance defense with the partners to ensure all costs are fully recovered.
- Monitors the FM&A budget lines to ensure budget performance are within approved budget limits and propose realignments where necessary.
- Follows up FM&A contracts with CPNC to ensure contracts are renewed as and when due without regularization.
- Promotes good and cordial relationships with both internal and external customers for smooth operations.
- Keeps informed and abreast of evolving trends in third party payments system to ensure smooth interaction with relevant bodies.
HSE OBJECTIVES
- Familiarize self with Company emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act or operation.
- Participate in all HSE committee meetings and all safety drills.
Requirements
QUALIFICATIONS / EXPERIENCE REQUIRED
- Good University Degree in Finance, Economics or Engineering discipline
- At least 5 years post NYSC working experience.
- Good command of English language.
- Good interpersonal skills.
- Knowledge of computer software like MS Office Suit, Ms Project, Primavera, AutoCAD,
Skills Required
- University degree in Finance, Economics, or Engineering
- At least 5 years post-NYSC working experience
- Good command of English language
- Good interpersonal skills
- Knowledge of MS Office Suite, MS Project, Primavera, and AutoCAD
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The Company
What We Do
AEWA is a Nigerian leading consulting firm that provides specialized workforce solutions for companies across a variety of industries within West Africa, offering services including recruitment, outsourcing, global HR, and training.
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