Executive Assistant
Mission Summary
Motional is seeking two talented, forward thinking, Executive Assistants to support our continued growth.
You will provide high-quality administrative and clerical assistance to top-level executives. The Executive Assistant’s main duties include; engaging with executives including board members, working with outside vendors, scheduling meetings, making travel arrangements, and organizing complex daily calendars.
To be successful in this role, you should be a strong partner, proactive, meet deadlines, and communicate effectively. Our ideal candidate also has 5+ years of previous experience as an Executive Assistant and is familiar with office management technologies. Ultimately, you should be able to identify and address the needs of C-level and VP executives and perform administrative tasks to ensure our company’s workflow runs smoothly. Limited travel will also be required.
What you'll be doing:
- Provide in-office support for executive team - On-site 3 days a week minimum
- Represent the executive(s) office in a pleasant and professional manner at all times
- Coordinate daily calendars
- Make travel arrangements, including airfare, hotel, and black car service
- Be comfortable scheduling within multiple different time zones
- Assist the executive(s) in meeting preparations, includes ordering supplies and food
- Manage invoices and expense reports
- Collaborate with other Executive Assistants/Administrative teams to coordinate shared executive meetings as well as events
- Assist with planning department and corporate events as needed
- Act as the point of contact between executives and employees/clients
- Create regular presentations as needed
- Attend meetings when necessary and prepare meeting summaries for distribution
- Respond promptly to managers’ queries
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Partner with onsite facilities teams to ensure adequate support and coverage is maintained
- Serve on company committees to help foster positive and inclusive morale
- Work independently and with a team on different projects
- Ad-hoc duties upon request
What we're looking for:
- 5+ years of related experience supporting C-level and Vice President executives
- Adapts well to changing plans and priorities; comfortable dealing with ambiguity
- Knowledge of office procedures
- Experience with office management systems, and Google Suite of office products
- Expertise with Google online calendars
- Strong communication skills (via phone, email, and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively, and prioritize work
- Have a solution oriented, ‘can-do’ positive attitude and remain steady under pressure
- Position may require travel up to 10%
Physical Demands:
While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.
Working Environment:
The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the team member is regularly exposed to a standard office environment; including office equipment, outside weather conditions, vehicle traffic and pedestrian traffic. The noise level in the environment is low to moderate.
Motional AD LLC is an Equal Employment Opportunity employer and we welcome all qualified applicants. All applicants will receive impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, religion, gender identity, sexual orientation or other legally protected status. Motional AD LLC is a Drug-free workplace.
Motional is a driverless technology company making self-driving vehicles a safe, reliable, and accessible reality.
The Motional team is made up of engineers, researchers, innovators, dreamers and doers, who together are creating a first-of-its-kind technology with the potential to transform the way we move. We’re behind some of the industry's largest leaps forward, including the first fully-autonomous cross-country drive in the U.S, the launch of the world's first robotaxi pilot, and operation of the world's most-established public robotaxi fleet.
As a leader in an emerging industry that has the promise of creating safer, more reliable and accessible transportation for all, it’s imperative we have a diverse workforce, create an inclusive culture, and understand the communities we operate in around the world.
Diversity, Equity and Inclusion is fundamental to Motional’s success. That’s why we’ve established a team to ensure DEI is at the forefront of the candidate and employee experience, beginning with the hiring process and continuing throughout your career. We also partner with organizations like the National Society of Black Engineers, the Society of Hispanic Professional Engineers, and the Society of Women Engineers to ensure our DEI work is informed by the latest thinking and approaches.
Strategically formed by Hyundai Motor Group and Aptiv, Motional is fundamentally changing how people move through their lives. Headquartered in Boston, Motional has operations in the U.S and Asia. For more information, visit www.Motional.com and follow us on Twitter, LinkedIn, Facebook, Instagram and YouTube.
Motional AD Inc. is an EOE. We celebrate diversity and are committed to creating an inclusive environment for all employees. To comply with Federal Law, we participate in E-Verify. All newly-hired employees are queried through this electronic system established by the DHS and the SSA to verify their identity and employment eligibility.