Our Scottsdale office is one of the cultural and operational hubs of Luxury Presence. As we scale, the day-to-day of running the space (vendors, IT setup for new hires, events, the hundred small things that make an office feel intentional) needs a dedicated owner. Today, those threads are split across leaders and operators who could be focused on the business. We need someone to absorb all of that and make Scottsdale a place people are genuinely excited to come into.
This is a high-trust, high-visibility role. You'll be the person every employee in the building turns to when something needs to happen, and the person leaders rely on to keep the office running without ever having to think about it.
What You'll OwnOffice Operations
Run the day-to-day of the Scottsdale office: supplies, snacks, mail, vendors, cleaning, facilities, security, and everything in between.
Anticipate needs before they become asks. Spot what's missing, broken, or about to break, and handle it.
Source, negotiate, and manage vendor relationships. Hold them to a high bar.
IT & New Hire Setup
Make sure every new hire has a working laptop, monitor, badge, and desk on day one. No exceptions.
Resolve Tier 1 IT issues directly (peripherals, A/V, conference rooms, basic troubleshooting).
Partner with the central IT team on anything that needs to escalate, and own the loop until it's closed.
Culture & Experience
Plan and run consistent in-office moments people actually look forward to: team lunches, happy hours, celebrations, holidays, milestones.
Dial in the physical space so it feels intentional and energizing, not generic.
Set the tone in the office. You're often the first face people see when they walk in.
Leadership Support
Absorb the operational tasks that currently land on senior leaders' plates so they can focus on the business.
Handle confidential information, leader requests, and visitor interactions with discretion and polish.
Skills and Experience
3+ years of office management, executive assistant, or operations coordinator experience at a fast-growing company.
Track record of running a busy office with multiple stakeholders and competing priorities.
Comfortable with Tier 1 IT troubleshooting and the standard SaaS stack (Google Workspace, Slack, Zoom, basic A/V).
Experience managing vendors and negotiating contracts.
Experience planning events and culture moments people actually enjoy.
Attributes
Anticipatory. You see what's needed before anyone asks, and you act on it.
Fast and trustworthy. You move quickly, follow through, and close loops.
Calm under simultaneous demands. A broken AC, a new hire setup, and a leader's vendor question don't rattle you.
Warm and present. People genuinely like seeing you in the office.
Discreet. You handle sensitive information and leader requests with maturity.
You take extreme ownership of the office experience. There's no "not my job" in your vocabulary.
Skills Required
- 3+ years of office management, executive assistant, or operations coordinator experience at a fast-growing company
- Track record of running a busy office with multiple stakeholders and competing priorities
- Comfortable with Tier 1 IT troubleshooting and the standard SaaS stack
- Experience managing vendors and negotiating contracts
- Experience planning events and culture moments people actually enjoy
What the Team is Saying
Luxury Presence Compensation & Benefits Highlights
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Healthcare Strength — Comprehensive medical, dental, and vision coverage is paired with HSA options, life and disability insurance, and mental‑health resources. Fertility support and company contributions to health savings further reinforce the depth of coverage.
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Leave & Time Off Breadth — Flex or unlimited PTO, paid holidays and sick leave, bereavement leave, and paid volunteer time are consistently highlighted. Generous parental and family leave indicates meaningful time-off support beyond standard policies.
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Flexible Benefits — Roles are offered in remote, hybrid, and in‑office formats with home‑office stipends in certain locations. Select office amenities, ERGs, retreats/offsites, and learning opportunities add flexibility in how benefits are accessed.
Luxury Presence Insights
What We Do
Luxury Presence is the leading growth platform for high-performing real estate agents, teams, and brokerages. The company provides agent-branded websites, advanced marketing tools, and Presence® CRM, the AI relationship engine that transforms an agent’s sphere into a proactive source of new business. More than 17,000 real estate businesses rely on Luxury Presence to elevate their brand, attract clients, and grow their business, including 30% of the Wall Street Journal RealTrends top agents and teams. Founded in 2016 by CEO Malte Kramer, Luxury Presence has become the unified platform for modern agents, combining premium design, data-driven marketing, and intelligent AI systems that support every stage of the client relationship. Luxury Presence has raised $89M from notable investors including Bessemer Venture Partners, Switch Ventures, NextEquity, Toba Capital, Zillow Co-Founder Spencer Rascoff, real estate coach Tom Ferry, NBA Champion Dirk Nowitzki, and NFL Pro Larry Fitzgerald. The company has offices in Austin, Phoenix, Denver, and New York City.
Why Work With Us
At Luxury Presence, you join an exceptionally talented, low-ego team building the future of real estate. You’ll be pushed outside your comfort zone, gain career-defining experience, and have the freedom to experiment, innovate, and create meaningful impact—fast.
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Luxury Presence Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
We design our work modalities around how each role functions best, with in-person, hybrid, and fully remote teams across the company.
