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Hiring Unit:
Desautels Faculty of Management
Position Summary:
• Mail merges using Word and Excel.
• Viewing, interpreting and working with data related to alumni using an Oracle database; tasks include but are not limited to pulling class lists, updating contact information, examining donations and biographical searches on the Internet.
• Assisting in database management for the office; updating and cross-referencing raw data either on the alumni database or spreadsheets.
• Supporting Engagement events with on-site logistics at various events in and outside the Faculty, creation of name badge, printing, press kits and on-site registration for events.
• Preparing communications and Engagement kits for alumni visits, conferences and events. Completing administrative duties in support of the office; printing, photocopying, cold-calling for RSVP of events, photographing guest lectures and other duties as needed.
• Responsibilities are not solely limited to the above listed and you may be asked to assist in other Departments within the Dean’s Office and Communications on various occasions.
Other Qualifying Skills and/or Abilities
• Ability to multi-task, work efficiently, enjoy having a diversity of tasks to accomplish, and be detail-oriented
• Strong interpersonal, analytical, and communication skills
• Advance knowledge of MS office Suites (Strong Excel and Word)
• Interest in information systems and event management
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Hourly Salary:
Estimated Number of Work Hours per Week:
Position Start Date:
Position End Date:
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
Skills Required
- High School Diploma
- 2 years related experience
- Advanced knowledge of Microsoft Office (Strong Excel and Word)
- Experience working with an Oracle database or similar alumni/database systems
- Ability to multi-task and be detail-oriented
- Strong interpersonal, analytical, and communication skills
- Interest in information systems and event management
- Authorization to work in Canada and willingness to work in Quebec
- English communication skills (oral and written)
What We Do
McGill University is a public research university with extensive research activities across various engineering disciplines, including civil and materials engineering, focusing on areas like construction materials and advanced manufacturing.
