Office Administrator | Part-Time

About FareHarbor

At FareHarbor, our mission is to make experiences better for everyone. Founded in 2013 in Hawaii and acquired by Booking Holdings in 2018, FareHarbor creates powerful tools that enable our clients (think boat rentals, museums, food tours, events and more!) to operate and grow.

With over 20,000 clients across 90+ countries—we’re the largest in our industry and shaping the future of travel, together.

Our team is an ‘Ohana of 700+ people around the world. We’re passionate about pioneering an industry, embracing challenges with open arms, and delivering value to the experiences industry.

FareHarbor Core Values:

• Think Client First
• We Are One ‘Ohana
• Be Curious and Learn
• Own It
• Act With Integrity
• Embrace the Challenge

Why FareHarbor?

Founding FareHarbor required unwavering passion. Turning a start-up into the world’s leading and largest reservation software for tours, activities, and attractions required relentless dedication and vision. To date, we’ve helped over 20,000 global businesses operate successfully and are proud to have played a role in enabling business owners to live their dreams.

And since day one, we’ve known that our real success lies in our people—the Ohana.

With each new feature launched and new client onboarded, there is a team of incredible people behind the scenes who are full of dedication, passion, energy, and the will to succeed. And we believe our leadership fuels the success of our people, our business, and our clients. Our Leadership Anchors guide how we work together and lead with purpose to inspire success and drive impact. We encourage everyone to bring their whole selves to  work—to  believe in their abilities, to freely express their creativity, and to contribute with their own uniqueness by wearing their true colors. We take care of one another and always prioritize health and wellbeing. We give our people the space and trust to learn, to try, to succeed, to collaborate, to think outside of the box, to make mistakes, and even to fail. And then we come together to try again.

From the minute you join, you have a voice. You find your space. You make an impact. We celebrate our victories, shout our successes, and are always eager to tackle new challenges. And we can’t wait to see all that’s to come.

What you’ll do here:

As a Part-Time Office Administrator, you will play a key role in ensuring the smooth day-to-day operations of our office environment. This role is part-time, working 3 days per week, and will act as the central point of coordination between our team, external office providers, and internal stakeholders.

You will help create an efficient, well-organized, and engaging workplace, while also supporting cross-regional collaboration on events and office experience initiatives.

Office & Facilities Management

• Act as the primary point of contact for all communications with our co-working space provider (The Commons), managing facilities requests and ongoing coordination
• Ensure the office space is consistently clean, organized, stocked, and well-maintained
• Oversee office supplies, stocking, and general upkeep to maintain a high-quality workplace environment
• Organize and manage IT equipment, including tracking, setup coordination, and general upkeep

Events, Culture & Cross-Regional Collaboration

• Work with teams across regions to plan, organize, and oversee office events, including end-to-end coordination and execution
• Collaborate with the Bookings & Events team on multi-office cultural initiatives
• Partner with Marketing on an ad hoc basis to support event planning, merchandising, and curation of office materials and experiences
• Support teams and the office in ordering catered lunches and organizing team events

Financial & Administrative Operations

• Manage and oversee all commercial invoicing and purchase order (PO) creation within internal invoicing systems
• Maintain accurate records of expenses, invoices, and office-related financial documentation

Executive & Ad Hoc Support

• Provide ad hoc administrative support to the General Manager, including coordination, scheduling, and operational assistance
• Support broader administrative duties across teams and the office as needed

Requirements:

• Part time in office
• Previous experience in an administrative, office coordination, or operations role
• Strong organizational and multitasking skills with high attention to detail
• Excellent communication and stakeholder management skills
• Experience managing invoicing, purchase orders, or financial processes
• Ability to work independently and proactively in a fast-paced environment

Bonus points if you have: 

• Experience working with co-working spaces or facilities providers
• Experience supporting event planning or workplace experience initiatives
• Familiarity with internal invoicing or finance systems
• Experience collaborating with cross-functional teams such as Marketing

Benefits 

• Global leave benefit 
• 22 weeks paid parental leave (pro-rated)
• 2 weeks paid grandparent leave (pro-rated)
• Extended care and bereavement leave (pro-rated)
• Life insurance policy (subject to minimum hour eligibility) 
• Opportunity to share your ideas and make a difference in a growing company.
• Fast-paced, high-energy and engaging work environment.
• 26 days of annual leave (pro-rated)
• Work-from-home assistance
• Educational Opportunities 
• Individual skill development & growth programming
• Social hours & events and team-building 
• Hybrid friendly
• Wellness benefits (Headspace subscription & wellness webinars)  

At FareHarbor, we believe making experiences better for everyone starts with fostering a workplace where every voice is heard and everyone is empowered to thrive. We’re committed to inclusion, welcoming all qualified job seekers to apply and join our ‘ohana.

FareHarbor is an equal opportunity employer in accordance with all applicable federal, state and local laws. We do not discriminate on the basis of race, color, religion, gender, gender identity, sex, sexual orientation, national origin, disability, age, or veteran status, or any other classification protected by federal, state, or local law. If you need adjustments during the application or interview process, or on the job, we’re here to support you. Please reach out to your recruiter to request any accommodations.

To learn more about how we use your information, see our Privacy Statement for Applicants. By submitting your application, you confirm that you understand and agree that your information will be processed in accordance with our Privacy Statement for Applicants.

Any offer of work (e.g. employment, assignment) will be subjected to the successful completion of pre-employment screening.