The Role
Provide high-level executive and personal assistance to C-suite leaders, manage complex diaries, travel, inboxes, and stakeholder coordination. Drive strategy execution, maintain RAG reporting, capture actions, prepare executive reports and dashboards. Produce polished presentations and documents, extract and analyse data (SAP/ERP), and leverage AI tools to improve efficiency and output quality.
Summary Generated by Built In
Role Purpose
We are seeking a mature, highly capable Executive Business Partner to provide integrated support across the CEO office. This role goes beyond traditional administrative support and is designed to operate as a trusted partner, enabling executive effectiveness through a combination of personal assistance, strategic coordination, and analytical/reporting support.
The successful candidate will operate across three senior stakeholders (CEO, Senior Executive, Head of Digital & Go-To-Market, and Chief of Staff), ensuring alignment, execution discipline, and high-quality outputs across all aspects of the executive office.
Key Responsibilities
Executive & Personal Assistance
- Proactively manage complex, multi-stakeholder executive diaries, ensuring optimal prioritisation of time aligned to business priorities
- Coordinate internal and external meetings, including preparation of agendas, materials, and logistics
- Manage executive inboxes where required, including drafting responses, prioritising correspondence, and ensuring timely follow-ups
- Coordinate local and international travel end-to-end (itineraries, visas, logistics, contingencies)
- Act as a key point of contact between executives and internal/external stakeholders, maintaining professionalism and discretion
- Execute ad hoc executive requests efficiently, ensuring high responsiveness and attention to detail
- Support coordination across the CEO office to ensure alignment between the Executives and broader leadership team
Strategic Execution & Governance Support
- Track and drive follow-through on key strategic initiatives across the executive office
- Maintain and manage RAG (Red-Amber-Green) status reporting on strategic priorities and key programmes
- Prepare and consolidate management reports, dashboards, and executive summaries for leadership forums (e.g., Exco, Board, SteerCos)
- Capture, track, and follow up on meeting actions to ensure accountability and execution discipline
- Support the Executives in driving operating cadence (weekly/monthly reviews, business updates, etc.)
- Assist in aligning inputs across functions to ensure consistency in reporting and messaging
Executive Content & Reporting Support
- Develop high-quality PowerPoint presentations, executive reports, and briefing packs
- Draft and format professional Word documents, emails, and communications
- Extract, analyse, and consolidate data from internal systems (including SAP or equivalent)
- Build and maintain management dashboards and reporting packs using Excel, Power BI, or equivalent tools
- Leverage AI tools (e.g., Copilot, ChatGPT) to improve efficiency, automate tasks, and enhance output quality
- Ensure all outputs are executive-ready, accurate, and aligned to organisational standards
Requirements
Key Requirements
Experience & Capability
- 8–12+ years’ experience supporting C-suite or senior executives in a complex, fast-paced environment
- Proven experience operating as an Executive Assistant, Business Partner, or Chief of Staff support role
- Demonstrated ability to manage multiple senior stakeholders simultaneously
- Strong experience in executive reporting, presentations, and business documentation
- Exposure to strategy execution tracking and governance processes
Technical Skills
- Advanced proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams)
- Strong working knowledge of SAP or similar ERP systems for data extraction and reporting
- Experience using AI productivity tools (e.g., Microsoft Copilot, ChatGPT) in a business context
- Familiarity with data analysis and reporting tools (Excel advanced functions, Power BI advantageous)
Core Competencies
- Executive presence and professionalism with high levels of discretion and confidentiality
- Strong judgement and prioritisation capability
- Exceptional organisation and attention to detail
- Ability to operate with autonomy and accountability
- Strong communication and stakeholder management skills
- Proactive, solutions-oriented mindset
- Ability to translate ambiguity into structured outputs and actions
Success Profile
- The ideal candidate is not a traditional administrator, but a highly capable operator who:
- Anticipates needs before they arise
- Drives execution, not just coordination
- Brings structure to complexity
- Enhances the effectiveness of the executive office
- Leverages technology and AI to improve output quality continuously and efficiency
Skills Required
- 8-12+ years supporting C-suite or senior executives in a complex, fast-paced environment
- Proven experience as an Executive Assistant, Executive Business Partner, or Chief of Staff support role
- Demonstrated ability to manage multiple senior stakeholders simultaneously
- Experience in executive reporting, presentations, and business documentation
- Exposure to strategy execution tracking and governance processes (RAG reporting, meeting actions, cadence)
- Advanced proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams)
- Strong working knowledge of SAP or similar ERP systems for data extraction and reporting
- Experience using AI productivity tools (e.g., Microsoft Copilot, ChatGPT) in a business context
- Familiarity with data analysis and reporting tools (Excel advanced functions)
- Experience with Power BI or equivalent dashboarding tools
- Executive presence, high discretion, strong judgement, prioritisation and stakeholder management skills
- Exceptional organisation, attention to detail, autonomy, and ability to translate ambiguity into structured outputs
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The Company
What We Do
Sabenza IT is a niche recruitment company specializing in Information Technology, SAP, Finance, and Engineering roles, with over 23 years of experience.
