Marketing Event Operations Coordinator (Remote)

Join Us!
Take the next step in your journey at Inspira Financial. You will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people centric and client obsessed in every interaction; a community of forward-thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey -- relentlessly pursuing better outcomes for all. We believe in finding the best talent! While some roles are based at one of our office locations, remote roles can sit in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided.
Employees within a 90-minute radius of our Oak Brook, IL headquarters are required to adhere to the company in-office work guidelines of 4 days per month minimum from 10 am to 2 pm (1 of the 4 days must be a Monday or Friday).
This requirement does not apply to support specialist positions.
Don't meet every single requirement? Here at Inspira Financial, we believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Inspira Financial is the place for you! We look forward to receiving your application! Check out this Inspira Financial video to learn more about our company!
Inspira Financial provides health, wealth, retirement, and benefits solutions that strengthen and simplify the health and wealth journey. With more than 7 million clients, representing over $62 billion in assets, Inspira works with thousands of employers, plan sponsors, recordkeepers, TPAs, and other institutional partners -- helping the people they care about plan, save, and invest for a brighter future. Inspira relentlessly pursues better outcomes for all with our automatic rollover services, health savings accounts, emergency savings funds, custody services, and more. Learn more at inspirafinancial.com .
We have been recognized for our remarkable growth on lists such as Crain's Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In's 2025 Best Places to Work and Gallagher's 2022 Best-In-Class Employer awards.
Job Summary & Responsibilities
The Marketing Event Operations Coordinator will report to the Sr. Director, Events + Experiences in Marketing. This role is responsible for the coordination of logistics and event activation for all lines of business. These events could be virtual, hybrid, or on-site. This role ensures flawless event activations while building scalable systems, processes, and tools that enable the team to operate efficiently and consistently across all event types. This role will collaborate with the extended marketing team, sales and account management, pre-plan + strategy team members, and ensure that objectives have been met and communicated to all stakeholders. This individual will also manage relationships with multiple external vendors to meet schedules and manage deliverables for conference and promotional materials, trade show fulfillment, event structures (ie., booths, signage, collateral, etc.) and materials, signage, giveaways, marketing content, and related campaign assets and plans in a effort to meet business goals while ensuring the accuracy, quality, and consistency of corporate brand standards.

• Work in close partnership with appointed teams, execute the organization's conference and events calendar, with focus on ensuring an optimal corporate brand presence, brand and sales goals, delivering high quality leads and pipeline generation and/or deepening engagement with clients, and assessing and maximizing ROI in partnership with marketing events + experiences team leadership.
• Create and deliver a, ROS, project plan for each event, to include pre and post event key deliverables, tactics, timelines, and measurable results, helping to ensure alignment to clear strategic business goals and targets.
• Be the point of contact for set-up, troubleshooting, and breakdown during events (virtual or onsite).
• Track event budgets and ensure expenses are within allocated limits
• Develop and document standard operating procedures (SOPs) for all event types, building repeatable workflows for trade shows, executive meetings, client forums, etc.
• Create and maintain centralized project management systems
• Align with the marketing and sales teams' direction and CRM platform capabilities to identify, maintain, and deliver quantitative and qualitative report updates and dashboards on conference and events
• Manage the events experience digital platform vendor relationship
• Serve as the team's liaison to find efficiencies and implement best practices for conference execution, , audience alignment, lead generation campaign connection points, speaker plan content coordination, collateral, website and registration, and attendee experience improvements.
• Manage outside vendor relationships and internal partnerships for administrative needs, event logistics and shipping materials.
• Work closely with marketing team to ensure successful event administration and logistics before, during, and after events, including (but not limited to) event registration, space/booth selection, space setup and breakdown, booth and/or collateral needs, signage, catering support, name tags, signage, and vendor support
• Manage to budget and internal approval process, including cross‐functional approvals from sales, product, client service, and legal teams when required and as needed
• Other duties as assigned.

Typical schedule for this position is 8 a.m. CT to 5 p.m. CT.
Preferred Qualifications
Education & Experience:

• 3-5 years of experience in event planning, sales and marketing, project management, or comparable experience.

Bachelor's degree in communications, marketing or business preferred.
Skills & Abilities:

• Familiarity and use of AI tools and platforms for organizing, scaling, managing and optimizing corporate event performance
• Ability to proactively analyze, problem-solve, and make quick, sound decisions
• Attention to detail and quality assurance
• Strong verbal and written communication skills
• An affinity for accuracy and efficiency
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Teams
• An aptitude for prioritization and multi-tasking
• Strong collaboration and project management skills
• Experience with Salesforce CRM, preferred
• Strong organization skills with a drive to meet deadlines

Other Requirements:

• Ability to travel as or if needed
• Occasionally lifts up to 25 pounds
• Prolonged periods of sitting at a desk and working on a computer

Compensation & Benefits
$22.55/hr-$27.00/hr