Legal Billing Specialist

Hiring: Full-time Legal Billing Specialist - Remote - $9,600 to $14,400/yr

🚀 About the Client 🚀

⚖️ Corporate Legal Specialists - A full-service law firm advising businesses on corporate transactions, securities, litigation, investments, and regulatory matters.
🌎 National Reach - Supporting clients across multiple U.S. offices in New York, New Jersey, Philadelphia, Kansas City, Washington D.C., and Texas.
📊 Trusted Advisors to Growing Companies - Working closely with entrepreneurs, executives, and investment groups, navigating complex business decisions.
🤍 Client-focused approach - Emphasizing listening and anticipating client needs to the highest level, at all times
🎯 A-Player Mentality – They only tolerate and inspire excellence. A cultivated culture of high-performing A-Players

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Legal Billing Specialist  📝

📄 Billing & Invoicing Execution

⚖️ Insurance Defense Billing

🏢 Corporate & Transactional Billing

📊 Accounts Receivable Support

💳 Accounts Payable Suppor

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process - 

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb 

📢 Why Are They Hiring a Legal Billing Specialist?
Our client is hiring a Legal Billing Specialist to become the operational backbone of their billing function. As the firm continues to grow, they’re looking for someone who can take full ownership of structured, high-volume billing workflows—ensuring everything runs smoothly, accurately, and on time. By stepping into this role, you’ll enable the broader team to focus on strategic initiatives, client relationships, and complex financial work—while you bring consistency and excellence to the day-to-day engine that keeps everything moving.

If you’re someone who loves bringing order to complex processes and takes pride in getting the details right every single time, this role is for you. 🚀

✅ Qualifications

• ⚖️ Proven Legal Billing Experience (Required) – Strong understanding of billing workflows in a legal environment
• 🛡 Insurance Defense Billing (Highly Preferred) – Familiarity with carrier rules and e-billing systems
• 🔍 Detail-Oriented Mindset – Able to spot inconsistencies and prevent costly errors
• ⚡ Strong Prioritization Skills – Comfortable juggling volume and urgency simultaneously
• 🧠 Independent Operator – Can learn quickly and execute without constant oversight
• 💻 Excel Proficiency – Experience with VLOOKUP/XLOOKUP and data tracking
• 🗣 Clear Communicator – Proactive, responsive, and aligned with team expectations
  

Responsibilities of the Legal Billing Specialist:

Your responsibilities include:

• 📄 Billing & Invoicing Execution
  • Coordinate monthly billing cycles by confirming time entries across all timekeepers
  • Prepare, review, and finalize pre-bills before submission
  • Ensure invoices are accurate, compliant, and aligned with client-specific requirements
  • Submit invoices on time, following strict billing guidelines and deadlines
  • Open and maintain new matters with correct billing structures and rates
  • Support reporting and tracking of billing performance metrics
    
• ⚖️ Insurance Defense Billing
  • Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines
  • Ensure all documentation, approvals, and expense rules are met
  • Identify and resolve billing issues before submission to prevent reductions
  • Navigate and manage submissions across multiple e-billing platforms
    
• 🏢 Corporate & Transactional Billing
  • Handle a mix of recurring and ad hoc billing requests
  • Execute urgent, time-sensitive invoices tied to deal closures or settlements
  • Manage flat-fee billing arrangements and custom billing structures
  • Prioritize effectively between high-volume and urgent transactional work
    
• 📊 Accounts Receivable Support
  • Monitor incoming payments and deduction notices via shared inboxes
  • Review and track invoice reductions (50–100/month)
  • Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP)
  • Provide summaries of outstanding issues and upcoming deadlines
  • Research invoice statuses through e-billing portals
    
• 💳 Accounts Payable Support
  • Manage AP inbox and process incoming expense requests
  • Accurately input and code expenses into internal systems
  • Ensure all receipts and documentation are properly stored and accessible
  • Upload payment data into systems like Bill.com
  • Assist with processing and escalating payment requests
    

🏡 Want to Know More About the Client?

Our client is a rapidly growing corporate law firm known for delivering high-touch legal services to small and middle-market businesses across the United States. With offices in multiple major cities, the firm advises entrepreneurs, executives, and investment groups on complex matters including mergers and acquisitions, securities offerings, litigation, financing, and corporate governance. Their multidisciplinary team works closely with clients to anticipate challenges, solve problems proactively, and provide strategic legal guidance across a wide range of industries.

Joining the team means becoming part of a collaborative environment where organization, trust, and professionalism help drive the success of both the firm and its people. ✨

Company Culture and Core Values:

Our client believes in working hard, bringing high energy, and getting the job done—no excuses. They thrive on growth and intentionality where top-notch service comes first, but that doesn’t mean they don’t enjoy the ride. They want to work with other like-minded winners who focus on the results

Here’s what matters most to them:

• ✅ High Intentionality – Putting in your everything, every time. Lead with your actions not your words 
• ✅ Results-Driven – Going above and beyond, taking full ownership. You either give results, or excuses.
• ✅ Professionalism – Showing up as an A-Player in all of your actions even when you don’t feel 100%. Especially when dealing with Clients
• ✅ Relationship-Focused – Hallmark of everything we think and do

If you’re ready to be part of a fast-paced team that values hard work and good vibes, this is the place for you! 🚀

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌎 Fully Remote Role – Work from home while collaborating with a fast-moving U.S. team.
• 💼 Own a High-Impact Role – Be the go-to expert for billing operations
• 📈 Career Growth Opportunity – Grow into advanced responsibilities and potentially mentor future hires
• 🧠 Deepen Your Expertise – Work across billing, AR, AP, and financial workflows
• 🚀 Make a Real Impact – Your work directly improves efficiency and reduces operational strain.

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our clients’ journey to success!

WeAssist:

(Not your average Recruiting Firm…)

Started by Reef Colman just six years ago, is not your typical staffing agency... 

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers. 

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆

Specifics:

• Time 
  • Full-time; Monday-Friday 9am to 6pm EST 

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup 
    • Clean background
    • Good camera
    • Good microphone 
    • Strong wifi

• Tech Stack
  • Must-have: 
    • 💻 Microsoft Office Suite – Outlook, Excel, Teams
    • 📊 Microsoft Excel – Data tracking, reporting
    • 🎥 Zoom – Internal and external communication
  • Highly Preferred:

• ⚖️ Carrot (Billing Platform) – Primary system used for billing workflows
• 🌐 E-Billing Platforms – LegalX, Legal Exchange, Tymetrix 360, CounselLink, Legal Tracker, LSS

• 💳 Bill.com – Accounts payable and payment processing
  

• Compensation
  • Fixed Rate:  $9,600 to $14,400/yr