Jobs at WeAssist.io

The Legal Billing Specialist manages billing and invoicing processes, supports accounts receivable and payable, and ensures compliance with client billing requirements in a fast-paced law firm.

Manage end-to-end legal billing operations including high-volume insurance defense and corporate billing, prepare and submit accurate invoices, support AR and AP processes, track billing performance, resolve billing issues, and maintain billing/matter setups and reporting using Excel and e-billing platforms.

Remote executive sales and marketing assistant responsible for CRM and lead management, email marketing, social and community management, Google Business Profile and basic website updates, inbox/client communication (email/SMS only), and SOP documentation. Maintain and segment a ~250-client database, run targeted Mailchimp campaigns, manage Instagram/Meta messages, respond to reviews, and clean CRM backlogs while using AI tools to optimize copy and workflows.

Own and execute high-volume legal billing workflows: prepare and submit pre-bills, ensure client-specific compliance, manage AR/AP tasks, process insurance defense invoices across e-billing platforms, track billing metrics, and support reporting and payment processing.

Owner of the GoHighLevel backend and Meta ad operations for chiropractic and physical therapy clients. Build and deploy GHL templates, landing pages, automations, and integrations; launch and optimize Meta campaigns; support client onboarding and follow-ups; create SOPs and documentation using AI-assisted tools; produce monthly reports and participate in agency scaling calls. Remote, full-time role with EST hours and heavy ownership of technical and operational systems.

Provide high-touch executive and sales support to the CEO: manage client communications, calendar, email, pipeline, outreach, partner coordination, client onboarding, sales reporting, administrative projects, CRM updates, and personal assistance. Use AI tools and automation to streamline workflows and maintain sales trackers and SOPs while ensuring timely follow-ups and smooth operations.

Design, implement, and monitor AI-driven automations and integrations using platforms like n8n/Make/Zapier. Build LLM-powered workflows (chatbots, transcription pipelines), maintain dashboards and reporting, deploy and tune models, and collaborate with stakeholders to document and optimize end-to-end systems.

Provide Shopify-based customer support for a fast-growing D2C laundry brand: manage orders, refunds, exchanges, replacement inventory, and escalations; resolve customer inquiries courteously; track trends and report insights; collaborate with sales, marketing, and product teams; maintain accurate records and perform weekly data cleanup to improve processes and customer experience.

Manage high-volume legal billing workflows including preparing and submitting invoices, handling insurance defense and corporate billing, supporting AR/AP, tracking reductions, and maintaining billing performance and matter setup using Excel and e-billing platforms.

The Client Success Support role involves managing client relations and team productivity using AI tools, tracking performance, coaching team members, and ensuring adherence to processes. Responsibilities include chatbot management, reporting, and communication with clients to improve operational efficiency.

The Onboarding Account Manager will conduct 90-day performance assessments, coordinate meetings, provide administrative support, and manage client and outsourced professional communications.

Design, build, and monitor AI-driven automations and integrations using workflow platforms and LLM APIs. Create reporting pipelines and dashboards, deploy and tune models, ensure reliability and cost efficiency, and collaborate with stakeholders to map and document end-to-end workflows.

The Bilingual Executive Sales Assistant will provide administrative support, manage CRM, assist in sales presentations, generate leads, oversee social media, and support guest onboarding for executive retreats.