Jobs at WeAssist.io

Manage commercial insurance operations for a bilingual agency, including client intake, quoting, policy binding, financing, invoicing, certificates, workers’ compensation waivers, payment reminders, renewals, carrier shopping, inbox management, and English-Spanish client communications. The role supports the agency owner as an organized, reliable operational partner and requires commercial insurance knowledge, strong communication, process discipline, and independent execution.

Supports social media, content creation, creator and influencer outreach, community and customer support, sales growth initiatives, reporting, operations, launches, and founder projects. The role manages content across Instagram and TikTok, uses AI tools to create assets, tracks partnerships and pipelines, updates operational systems, and helps execute priorities for a fast-growing consumer snack brand.

Edit and produce high-volume short-form videos for Instagram, Facebook, and TikTok. Responsibilities include adding captions, transitions, overlays, sound effects, and branded elements; repurposing long-form and UGC footage; creating thumbnails; researching influencers and trends; organizing assets in Google Drive; collaborating with the creative team; and experimenting with AI tools for hooks, captions, and video production.

Provides proactive executive and personal administrative support for founders, CEOs, and senior leaders. Responsibilities include calendar and inbox management, meeting preparation and follow-up, task prioritization, stakeholder communication, research, documentation, travel coordination, personal assistance, and confidential information handling. The role requires strong organization, polished English communication, sound judgment, discretion, ownership, and AI fluency. It is a full-time, fully remote position supporting clients during U.S. business hours.

Design high-performing static, carousel, and animated paid ad creative for Meta campaigns, adapting concepts across placements and formats. Produce rapid A/B testing variations, animate designs in After Effects, maintain brand and platform compliance, and organize creative assets. Collaborate with creative and performance marketing teams, support YouTube and TikTok formats, and create Spanish-language assets when needed.

Provides high-level executive support through calendar management, travel booking, client outreach, VIP event coordination, personal administration, accounting liaison work, and AI-assisted research. The role requires discretion, polished communication, strong organization, financial services exposure, and the ability to anticipate executive needs while managing business and personal priorities remotely.

Provides direct executive support to a founder by managing inbox and calendar activities, prioritizing communications, coordinating meetings, tracking tasks in Notion, and following up with team members. Also supports social media, content scheduling, direct messages, basic video editing, and general operational coordination. The role requires proactive follow-through, discretion, strong communication, attention to detail, and independent problem-solving in a remote environment.

Provides executive, sales, and back-office support through client outreach, inbox and calendar management, CRM and pipeline updates, onboarding coordination, task follow-through, reporting, team communication, travel booking, and administrative assistance. The role requires strong communication, self-direction, ownership, and practical expertise creating AI agents, automations, and workflows using tools such as ChatGPT, Claude, CRM platforms, and no-code integrations.

Provide dedicated end-to-end travel management for the firm's Managing Partner, build and maintain detailed itineraries, coordinate hotels/ground transport/dining, support second-home logistics, handle last-minute changes, and serve as overflow executive assistant for calendar, inbox, and ad hoc tasks. Maintain shared documentation and use cloud storage and AI tools to polish deliverables.

The Legal Billing Specialist manages billing and invoicing processes, supports accounts receivable and payable, and ensures compliance with client billing requirements in a fast-paced law firm.

Provide high-touch executive and sales support to the CEO: manage client communications, calendar, email, pipeline, outreach, partner coordination, client onboarding, sales reporting, administrative projects, CRM updates, and personal assistance. Use AI tools and automation to streamline workflows and maintain sales trackers and SOPs while ensuring timely follow-ups and smooth operations.

Design, implement, and monitor AI-driven automations and integrations using platforms like n8n/Make/Zapier. Build LLM-powered workflows (chatbots, transcription pipelines), maintain dashboards and reporting, deploy and tune models, and collaborate with stakeholders to document and optimize end-to-end systems.