The Onboarding Account Manager will conduct 90-day performance assessments, coordinate meetings, provide administrative support, and manage client and outsourced professional communications.

The Bilingual Executive Sales Assistant will provide administrative support, manage CRM, assist in sales presentations, generate leads, oversee social media, and support guest onboarding for executive retreats.

Design, implement, and monitor AI-driven automations and integrations using platforms like n8n/Make/Zapier. Build LLM-powered workflows (chatbots, transcription pipelines), maintain dashboards and reporting, deploy and tune models, and collaborate with stakeholders to document and optimize end-to-end systems.

Manage end-to-end client requisitions and candidate pipelines: kickoff calls, craft JDs, screen and interview candidates, design and score skill tests, schedule client interviews, maintain ATS/CRM records, and build AI-driven sourcing, screening, and automation workflows to meet SLAs and deliver client-ready candidate batches.

Lead end-to-end recruitment: source via LinkedIn, conduct interviews, manage ATS and pipelines, build AI-driven sourcing/screening automations, and maintain candidate experience and reporting. Drive ATS migrations and coach team on AI prompting and recruiting SOPs.

The Client Success Support role focuses on AI chatbot management, supervising outsourced professionals, tracking productivity, ensuring compliance, and client communication to enhance team performance and operational efficiency.

Provide high-touch executive and sales support to the CEO: manage client communications, calendar, email, pipeline, outreach, partner coordination, client onboarding, sales reporting, administrative projects, CRM updates, and personal assistance. Use AI tools and automation to streamline workflows and maintain sales trackers and SOPs while ensuring timely follow-ups and smooth operations.

Design and deliver scalable HubSpot solutions including migrations, API integrations, workflow automation, reporting, and CRM architecture. Lead technical implementations, present solution options to stakeholders, ensure data integrity, and advise clients while mentoring technical teams.

Own end-to-end billing and accounts receivable using Stripe. Monitor and reconcile daily revenue, maintain alignment between Stripe and internal sheets, follow up on outstanding payments, prepare recurring revenue and AR reports, and improve billing workflows to support scalable accounting processes.

The Creative Strategist / Market Research Analyst will conduct in-depth research, analyze market trends, and provide actionable insights to support brand strategies and creative directions. Responsibilities include synthesizing data, managing workflows, and improving internal processes for research.

The Creative Strategist will conduct market research, synthesize data into strategic insights, support campaign development, and manage multiple projects to enhance brand strategies.

The Insurance Account Manager manages backend commercial insurance operations including market shopping, renewal management, and client communication, ensuring timely and accurate service for policyholders.

The Executive Assistant will manage tasks and projects, oversee communications, support social media efforts, and liaise with the team to support the founder effectively.

The Accounting Support will manage daily bookkeeping, reconciliation, accounts payable, financial reporting, and client communication to maintain accurate financial records for a growing client base.

Support HR and recruitment operations by managing schedules, coordinating interviews, overseeing applicant tracking systems, and improving processes through data management and automation.

The Insurance Admin Specialist manages COIs, performs data entry, handles policy changes, and ensures operational communication within a commercial insurance agency, enhancing service accuracy and efficiency.

The AI-Driven Operations Assistant manages automations and workflows, maintains data accuracy, and supports operational tasks within a marketing agency.