Jobs at WeAssist.io

Provide high-touch executive and sales support to the CEO: manage client communications, calendar, email, pipeline, outreach, partner coordination, client onboarding, sales reporting, administrative projects, CRM updates, and personal assistance. Use AI tools and automation to streamline workflows and maintain sales trackers and SOPs while ensuring timely follow-ups and smooth operations.

Design, implement, and monitor AI-driven automations and integrations using platforms like n8n/Make/Zapier. Build LLM-powered workflows (chatbots, transcription pipelines), maintain dashboards and reporting, deploy and tune models, and collaborate with stakeholders to document and optimize end-to-end systems.

The Social Video Editor will create engaging vertical videos for social media platforms like TikTok and Instagram, ensuring they align with brand standards and creative guidelines. Responsibilities include editing, adding text overlays, color correction, and managing a high-volume editing workflow while collaborating with the creative team and staying updated with social media trends.

The Administrative Assistant will support a nonprofit by managing CRM data, donor communication, event coordination, and daily administrative tasks to ensure smooth operations.

The Accounting Support will manage daily bookkeeping, reconciliation, accounts payable, financial reporting, and client communication to maintain accurate financial records for a growing client base.

The Onboarding Account Manager will conduct 90-day performance assessments, coordinate meetings, provide administrative support, and manage client and outsourced professional communications.

Lead end-to-end recruitment: source via LinkedIn, conduct interviews, manage ATS and pipelines, build AI-driven sourcing/screening automations, and maintain candidate experience and reporting. Drive ATS migrations and coach team on AI prompting and recruiting SOPs.

The Bilingual Executive Sales Assistant will provide administrative support, manage CRM, assist in sales presentations, generate leads, oversee social media, and support guest onboarding for executive retreats.

The Account Strategist manages client relationships, drives strategic growth, and ensures clients maximize their HubSpot investment while promoting account expansion.

The Legal Billing Specialist manages billing and invoicing processes, supports accounts receivable and payable, and ensures compliance with client billing requirements in a fast-paced law firm.

The Executive Operations Assistant will support the founders in project management, team coordination, communication management, and marketing operations, ensuring smooth daily operations and facilitating growth and scalability.