Legal Administrative Assistant (Remote - Miami, Florida)

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

The Legal Administrative Assistant provides administrative and case support to Client Legal Services attorneys, with a primary focus on Examinations Under Oath (EUOs) and related case coordination. This role is responsible for managing high-volume scheduling, maintaining accurate documentation, and ensuring strict compliance with service-level agreements with Claims.
The ideal candidate is highly organized, detail-oriented, and technologically proficient, with the ability to manage multiple deadlines in a fast-paced environment. Success in this role requires strong follow-up skills, accuracy, and the ability to coordinate attorneys, court reporters, and other parties while maintaining complete and timely case records.

Key Responsibilities

• Coordinate and schedule Examinations Under Oath (EUOs), including attorneys, court reporters, and involved parties
• Manage high-volume calendaring, including scheduling, rescheduling, and closing out events
• Maintain compliance with TeamConnect (Litigation Management System) and other task-based systems
• Enter and manage case data including pleadings, motions, correspondence, and EUO documentation
• Prepare and track correspondence and maintain proof of delivery for required communications
• Maintain accurate and organized case files and documentation of tasks and activities
• Ensure adherence to established processes and service-level timelines with Claims partners
• Communicate with attorneys, internal stakeholders, and external parties regarding case coordination
• Manage scheduling and administrative support for multiple attorneys
• Handle confidential information and complete administrative tasks accurately and in a timely manner

Skills and Qualifications

• Strong typing speed and accuracy
• Technology proficiency, including experience with case management or task-based systems
• Excellent organizational and follow-up skills with the ability to meet strict timelines
• Ability to take initiative while working under attorney direction
• Experience supporting multiple attorneys simultaneously 
• Experience with heavy scheduling and coordination
• Insurance defense or legal administrative experience preferred

Supervisory Responsibilities

• This role does not have supervisory duties.

Location

• This role is remote, with required quarterly in-office attendance. Candidates must reside within the greater Miami metropolitan area or near a local office in Jacksonville, Tampa, Fort Myers, Miami, or Fort Lauderdale.

Explore the Benefits of Joining Allstate's Client Legal Services

• Exceptional Work-Life Balance: In-house litigation roles offer more predictable schedules and flexibility.
• Holistic Business Insight: Work closely with internal partners to understand business priorities and legal strategy.
• Direct Client Collaboration: Partner with internal stakeholders to provide proactive legal support.
• Strategic Impact: Contribute to risk management and key legal initiatives.
• Diverse Legal Work: Engage in litigation support, compliance, dispute resolution, and operational matters.
• Professional Growth: Access opportunities for advancement and ongoing development.

#LI-AT2

Skills

Adaptability, Adaptable to New Technologies, Calendar Management, Case Management Software, Client Communication, Collaboration, Confidentiality, Court Filings, Deadline Management, Detail-Oriented, E-File, Learning Quickly, Legal Document Preparation, Legal Reasoning, Microsoft Office 365, Organizing, Prioritization, Problem Solving, Team Player, Trial Preparation

Compensation

Compensation offered for this role is 20.77 - 32.67 per hour and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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